Livingston-Overton County Chamber
Executive Assistant
Livingston-Overton County Chamber, Livingston, Tennessee, United States, 38570
About the Livingston/Overton County Chamber of Commerce
The Livingston/Overton County Chamber of Commerce serves as the voice of nearly 300 businesses, championing economic development, tourism growth, and community prosperity throughout the region. Our diverse membership—spanning retail, manufacturing, healthcare, and professional services—benefits from essential business resources, networking opportunities, and strategic partnerships designed to strengthen the local economy. Through innovative programs and public-private collaborations, we drive transformative initiatives that enhance quality of life while positioning Livingston and Overton County as premier destinations for business investment and visitor spending.
Position Overview Provide high-level, tailored support to the organization's President and CEO while managing Chamber operations and member services. This role requires exceptional organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.
Essential Duties and Responsibilities Executive Support (25%)
Manage the President and CEO's calendar in an organized and efficient manner, including scheduling meetings, appointments, and logistics
Serve as the primary point of contact for internal and external communications on behalf of the President and CEO
Prepare and organize materials for meetings, presentations, and events, ensuring the President and CEO is well-prepared
Coordinate and prioritize incoming requests, ensuring timely responses and follow‑ups
Handle confidential and sensitive information with the utmost discretion and professionalism
Draft, edit, and proofread correspondence, reports, and other documents
Maintain organized records and files for the office
Help plan and implement special projects and events as directed by the President and CEO
Member Services (25%)
Assist with new member recruitment and onboarding
Support member retention efforts through regular check‑in calls and emails
Proactively contact members to identify needs and connect them with Chamber resources
Maintain comprehensive knowledge of all Chamber programs, services, and initiatives to effectively communicate value to members
Process membership applications and renewals
Assist members in maximizing their membership benefits
Gather member feedback and report trends to CEO
Understand the full portfolio of Chamber services and be able to articulate how the Chamber can support various business needs
Chamber Operations (20%)
Partner closely with other professionals in organizations, members, and vendors to plan and execute events, meetings and coordinate shared activities
Answer phones and greet visitors professionally
Maintain accurate member database and records
Process invoices and basic bookkeeping tasks
Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process
Stay informed about all Chamber initiatives to serve as knowledgeable representative
Proficiency in social media and other external communication content creation
Event Planning & Coordination (20%)
Plan and execute Chamber events (Business Before/After Hours, luncheons, etc.)
Coordinate venue, catering, and equipment needs
Create and distribute event promotional materials
Manage event registration and attendance tracking
Ensure proper event setup and breakdown
Facility Management (10%)
Ensure conference rooms are clean, stocked, and prepared for meetings
Maintain professional appearance of Chamber offices
Manage supply inventory and place orders as needed
Coordinate facility maintenance and repairs
Perform other administrative duties as assigned
Required Skills and Competencies
Exceptional scheduling, organizational, and time‑management skills with the ability to oversee multiple priorities in a fast‑paced environment and pivot and reprioritize at a moment's notice
Outstanding verbal and interpersonal skills with grace under pressure and attention to detail and accuracy
Ability to work independently and collaboratively, demonstrating creativity, flexibility, initiative, and problem‑solving
High level of professionalism, discretion, and confidentiality with a strong sense of diplomacy, judgment, and personal accountability
A positive and professional attitude and able to deftly interact with individuals at all levels
Excellent writing, editing, and proofreading skills
Intellectual curiosity with knowledge of and passion for issues affecting the business community
Proficient in Microsoft 365 and research skills
Ability to learn and articulate the full scope of Chamber services and community resources
Physical Requirements
Ability to sit and stand for extended periods
Ability to lift up to 25 pounds occasionally
Ability to set up and break down event spaces including moving tables and chairs
How to Apply Interested candidates should submit a resume and cover letter to zach@overtonco.com with the subject line "Executive Assistant Application."
If you don't meet every requirement but bring a go-getter attitude and demonstrated ability to learn quickly, we encourage you to apply—we value drive and potential as much as experience.
The application deadline is January 15, 2026.
Seniority level Entry level
Employment type Other
Job function Administrative
Industries Non‑profit Organizations
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Position Overview Provide high-level, tailored support to the organization's President and CEO while managing Chamber operations and member services. This role requires exceptional organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.
Essential Duties and Responsibilities Executive Support (25%)
Manage the President and CEO's calendar in an organized and efficient manner, including scheduling meetings, appointments, and logistics
Serve as the primary point of contact for internal and external communications on behalf of the President and CEO
Prepare and organize materials for meetings, presentations, and events, ensuring the President and CEO is well-prepared
Coordinate and prioritize incoming requests, ensuring timely responses and follow‑ups
Handle confidential and sensitive information with the utmost discretion and professionalism
Draft, edit, and proofread correspondence, reports, and other documents
Maintain organized records and files for the office
Help plan and implement special projects and events as directed by the President and CEO
Member Services (25%)
Assist with new member recruitment and onboarding
Support member retention efforts through regular check‑in calls and emails
Proactively contact members to identify needs and connect them with Chamber resources
Maintain comprehensive knowledge of all Chamber programs, services, and initiatives to effectively communicate value to members
Process membership applications and renewals
Assist members in maximizing their membership benefits
Gather member feedback and report trends to CEO
Understand the full portfolio of Chamber services and be able to articulate how the Chamber can support various business needs
Chamber Operations (20%)
Partner closely with other professionals in organizations, members, and vendors to plan and execute events, meetings and coordinate shared activities
Answer phones and greet visitors professionally
Maintain accurate member database and records
Process invoices and basic bookkeeping tasks
Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process
Stay informed about all Chamber initiatives to serve as knowledgeable representative
Proficiency in social media and other external communication content creation
Event Planning & Coordination (20%)
Plan and execute Chamber events (Business Before/After Hours, luncheons, etc.)
Coordinate venue, catering, and equipment needs
Create and distribute event promotional materials
Manage event registration and attendance tracking
Ensure proper event setup and breakdown
Facility Management (10%)
Ensure conference rooms are clean, stocked, and prepared for meetings
Maintain professional appearance of Chamber offices
Manage supply inventory and place orders as needed
Coordinate facility maintenance and repairs
Perform other administrative duties as assigned
Required Skills and Competencies
Exceptional scheduling, organizational, and time‑management skills with the ability to oversee multiple priorities in a fast‑paced environment and pivot and reprioritize at a moment's notice
Outstanding verbal and interpersonal skills with grace under pressure and attention to detail and accuracy
Ability to work independently and collaboratively, demonstrating creativity, flexibility, initiative, and problem‑solving
High level of professionalism, discretion, and confidentiality with a strong sense of diplomacy, judgment, and personal accountability
A positive and professional attitude and able to deftly interact with individuals at all levels
Excellent writing, editing, and proofreading skills
Intellectual curiosity with knowledge of and passion for issues affecting the business community
Proficient in Microsoft 365 and research skills
Ability to learn and articulate the full scope of Chamber services and community resources
Physical Requirements
Ability to sit and stand for extended periods
Ability to lift up to 25 pounds occasionally
Ability to set up and break down event spaces including moving tables and chairs
How to Apply Interested candidates should submit a resume and cover letter to zach@overtonco.com with the subject line "Executive Assistant Application."
If you don't meet every requirement but bring a go-getter attitude and demonstrated ability to learn quickly, we encourage you to apply—we value drive and potential as much as experience.
The application deadline is January 15, 2026.
Seniority level Entry level
Employment type Other
Job function Administrative
Industries Non‑profit Organizations
#J-18808-Ljbffr