Ondaro
Ondaro is with you for what comes next.
At Ondaro, you'll collaborate with exceptional designers, engineers, technologists, and thought leaders, united by a shared mission to solve business challenges that hinder transformation and progress. We balance culture and performance, creating a workplace where innovation thrives and every day brings opportunities to make work more meaningful, and more fun.
We invite you to bring your authentic, courageous, empathetic, and customer-obsessed self to a team that's passionate about delivering excellence for our clients and each other.
Job Summary
We are seeking an experienced Payroll Manager with a strong background in payroll and tax system integration to lead and optimize our multi-state payroll. This role is responsible for managing payroll, ensuring compliance with federal and state regulations, and supporting tax registration and reporting across 30+ states.
The ideal candidate is highly organized, detail-oriented, and proficient in platforms such as TriNet (PEO) and ADP, with hands-on experience in multi-state and multi-country payroll operations, including tax registration and compliance. This role is critical to ensuring seamless payroll execution, regulatory adherence, and a consistently positive employee experience across diverse jurisdictions.
What you'll bring:
* Lead multi-country, semi-monthly payroll operations for salaried and hourly employees across the U.S., Mexico, and Canada, ensuring accuracy, timeliness, and compliance in partnership with a managed service provider.
* Maintain compliance with federal, state, local, and international payroll laws, including tax filings, wage and hour regulations, and reporting requirements.
* Oversee payroll system configurations, employee records, earnings, deductions, and tax setups.
* Conduct regular audits and reconciliations to ensure data integrity and support internal/external audits.
* Manage quarter- and year-end payroll activities, including W-2, T4, and 1099 reporting, and validate tax payments.
* Align payroll data with general ledger reporting, accruals, and financial close processes in collaboration with Finance.
* Continuously improve payroll processes through automation and system enhancements.
* Partner with HR and Benefits to ensure accurate processing of benefits, bonuses, commissions, and leave-related pay.
* Support system integrations, benefit harmonization, and compliance during transitions.
* Manage DCAA-compliant timekeeping, labor distribution, leave processing, and expense reimbursements.
* Manage time and attendance systems, including leave processing, labor reporting, and distribution.
* Oversee travel and expense reimbursements, ensuring policy compliance and timely processing.
* Oversee mobile device inventory and cost allocation.
* Ensure secure handling of sensitive payroll data and respond to agency inquiries.
Experience, Skills, and Qualifications
* Minimum of 5-7 years of experience in payroll, benefits, and/or leave of absence administration.
* Strong knowledge of federal, state, local and provincial laws and regulations related to payroll.
* Mexico: IMSS, INFONAVIT, ISR, and other statutory contributions, CFDI payroll receipts, and compliance with Mexican labor law a plus.
* Knowledge of DCAA compliance, labor distribution, and federal contracting standards.
* Familiarity with Jamis Prime and/or Sage Intacct is a plus.
* Analytical and Calculation Skills: Ability to manage audits, track compliance deadlines, and resolve payroll/benefits discrepancies utilizing strong analytical and calculation skills.
* Proven ability to manage multi-jurisdictional payroll cycles, ensuring accuracy, timeliness, and compliance with local labor and tax laws.
* Fluency in Spanish is preferred; Brazilian Portuguese is a strong asset.
* Ability to work independently and as part of a team.
* CPP Certification is a bonus.
* Occasional, pre-scheduled travel may be required once or twice per year.
You genuinely love what you do, not just building great products, but building relationships. You take a deep, authentic interest in your clients, listen closely to their needs and champion their success like it's your own. Every day is an opportunity to make a difference, and you show up with purpose, curiosity, and heart.
You're not just looking for a team, you're looking for your people. A place where collaboration is joyful, ideas are welcomed, and everyone lifts each other up. You believe the best work happens when people feel connected, trusted, and inspired. And you're ready to bring your energy, empathy, and product mindset to the most amazing team ever.
Come join us at Ondaro and be part of an exciting journey where we're ready to elevate your work experience, every step of the way.
Perks? Oh, yes.
Ondaro's success is based on our most valuable asset - our people. We offer a robust benefits package designed with your needs in mind. We are passionate about investing in our people. As lifelong learners, we support your continued education and career development through paid training, including ServiceNow certifications. We build in training dollars and hours into our annual plan for each and every employee, so you have the time and resources available to stretch yourself.
We value diversity at our company. Ondaro is an equal opportunity employer. Everyone who applies with the qualifications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.
To learn more about Ondaro LLC, please visit our website and check out our podcast series. Also be sure to follow us on LinkedIn.
Ondaro LLC ("Ondaro") collects and uses your personal information, including sensitive personal information, for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance/the business purposes listed in the chart HERE. We are committed to properly handling the personal information collected or processed in connection with your employment relationship with us. We will not sell the personal information, including any sensitive personal information, we collect about our employees or applicants for employment or share it with third parties for cross-context behavioral advertising.
To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.
Note: Base salary range is $110,000.00 to $125,000.00. This range represents the expected compensation for this position. Actual salaries will vary and may be above or below the range when taking into account the wide range of factors that are considered in making compensation decisions, including but not limited to location; skill sets; experience and training; licensure and certifications; and other business and organizational needs.
Compensation decisions are dependent on the facts and circumstances of each case. The range listed is just one component of the total compensation package for employees.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
At Ondaro, you'll collaborate with exceptional designers, engineers, technologists, and thought leaders, united by a shared mission to solve business challenges that hinder transformation and progress. We balance culture and performance, creating a workplace where innovation thrives and every day brings opportunities to make work more meaningful, and more fun.
We invite you to bring your authentic, courageous, empathetic, and customer-obsessed self to a team that's passionate about delivering excellence for our clients and each other.
Job Summary
We are seeking an experienced Payroll Manager with a strong background in payroll and tax system integration to lead and optimize our multi-state payroll. This role is responsible for managing payroll, ensuring compliance with federal and state regulations, and supporting tax registration and reporting across 30+ states.
The ideal candidate is highly organized, detail-oriented, and proficient in platforms such as TriNet (PEO) and ADP, with hands-on experience in multi-state and multi-country payroll operations, including tax registration and compliance. This role is critical to ensuring seamless payroll execution, regulatory adherence, and a consistently positive employee experience across diverse jurisdictions.
What you'll bring:
* Lead multi-country, semi-monthly payroll operations for salaried and hourly employees across the U.S., Mexico, and Canada, ensuring accuracy, timeliness, and compliance in partnership with a managed service provider.
* Maintain compliance with federal, state, local, and international payroll laws, including tax filings, wage and hour regulations, and reporting requirements.
* Oversee payroll system configurations, employee records, earnings, deductions, and tax setups.
* Conduct regular audits and reconciliations to ensure data integrity and support internal/external audits.
* Manage quarter- and year-end payroll activities, including W-2, T4, and 1099 reporting, and validate tax payments.
* Align payroll data with general ledger reporting, accruals, and financial close processes in collaboration with Finance.
* Continuously improve payroll processes through automation and system enhancements.
* Partner with HR and Benefits to ensure accurate processing of benefits, bonuses, commissions, and leave-related pay.
* Support system integrations, benefit harmonization, and compliance during transitions.
* Manage DCAA-compliant timekeeping, labor distribution, leave processing, and expense reimbursements.
* Manage time and attendance systems, including leave processing, labor reporting, and distribution.
* Oversee travel and expense reimbursements, ensuring policy compliance and timely processing.
* Oversee mobile device inventory and cost allocation.
* Ensure secure handling of sensitive payroll data and respond to agency inquiries.
Experience, Skills, and Qualifications
* Minimum of 5-7 years of experience in payroll, benefits, and/or leave of absence administration.
* Strong knowledge of federal, state, local and provincial laws and regulations related to payroll.
* Mexico: IMSS, INFONAVIT, ISR, and other statutory contributions, CFDI payroll receipts, and compliance with Mexican labor law a plus.
* Knowledge of DCAA compliance, labor distribution, and federal contracting standards.
* Familiarity with Jamis Prime and/or Sage Intacct is a plus.
* Analytical and Calculation Skills: Ability to manage audits, track compliance deadlines, and resolve payroll/benefits discrepancies utilizing strong analytical and calculation skills.
* Proven ability to manage multi-jurisdictional payroll cycles, ensuring accuracy, timeliness, and compliance with local labor and tax laws.
* Fluency in Spanish is preferred; Brazilian Portuguese is a strong asset.
* Ability to work independently and as part of a team.
* CPP Certification is a bonus.
* Occasional, pre-scheduled travel may be required once or twice per year.
You genuinely love what you do, not just building great products, but building relationships. You take a deep, authentic interest in your clients, listen closely to their needs and champion their success like it's your own. Every day is an opportunity to make a difference, and you show up with purpose, curiosity, and heart.
You're not just looking for a team, you're looking for your people. A place where collaboration is joyful, ideas are welcomed, and everyone lifts each other up. You believe the best work happens when people feel connected, trusted, and inspired. And you're ready to bring your energy, empathy, and product mindset to the most amazing team ever.
Come join us at Ondaro and be part of an exciting journey where we're ready to elevate your work experience, every step of the way.
Perks? Oh, yes.
Ondaro's success is based on our most valuable asset - our people. We offer a robust benefits package designed with your needs in mind. We are passionate about investing in our people. As lifelong learners, we support your continued education and career development through paid training, including ServiceNow certifications. We build in training dollars and hours into our annual plan for each and every employee, so you have the time and resources available to stretch yourself.
We value diversity at our company. Ondaro is an equal opportunity employer. Everyone who applies with the qualifications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.
To learn more about Ondaro LLC, please visit our website and check out our podcast series. Also be sure to follow us on LinkedIn.
Ondaro LLC ("Ondaro") collects and uses your personal information, including sensitive personal information, for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance/the business purposes listed in the chart HERE. We are committed to properly handling the personal information collected or processed in connection with your employment relationship with us. We will not sell the personal information, including any sensitive personal information, we collect about our employees or applicants for employment or share it with third parties for cross-context behavioral advertising.
To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.
Note: Base salary range is $110,000.00 to $125,000.00. This range represents the expected compensation for this position. Actual salaries will vary and may be above or below the range when taking into account the wide range of factors that are considered in making compensation decisions, including but not limited to location; skill sets; experience and training; licensure and certifications; and other business and organizational needs.
Compensation decisions are dependent on the facts and circumstances of each case. The range listed is just one component of the total compensation package for employees.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.