BizFirst LLC
Executive Correspondence Manager
BizFirst LLC, Washington, District Of Columbia, United States, 20002
Job Description
Job Title: Executive Correspondence Manager
Organization: Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) - OUSD(C)
Location: Pentagon, Arlington, VA (Hybrid)
About the Role
BizFirst is seeking a highly organized and detail-oriented Correspondence Manager to support the Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) [OUSD(C)] at the Pentagon. This role provides critical executive services support to ensure timely, accurate, and compliant processing of high-level correspondence and taskers from across the Department of Defense, OSD Components, Military Departments, and Defense Agencies.
Key Responsibilities
* Process incoming correspondence through the Correspondence and Task Management System (CATMS), including flash coordination actions, and route appropriately within OUSD(C), DFAS, and DCAA.
* Manage and track Congressional, Stoplight, FOIA, and Issuances taskers, ensuring visibility and timely resolution.
* Monitor Executive Services (ES) classified and unclassified distribution mailboxes, delegating actions to the proper offices.
* Conduct follow-ups with OSD and DoD components to resolve assignment conflicts, manage extension requests, and provide real-time task status updates.
* Reprioritize time-sensitive flash coordination actions as needed with leadership offices.
* Maintain telephonic communications, including answering calls, taking messages, and directing inquiries to the proper staff.
* Maintain both electronic and hard-copy records in accordance with Records Management directives.
* Conduct daily standup meetings with ES government staff, providing updates and recommendations on operational priorities.
* Support Comptroller directorates in managing CATMS taskers, with emphasis on late or overdue actions.
* Participate in OUSD(C) weekly CATMS reviews, providing guidance on classified and unclassified actions (NIPR/SIPR).
* Assist in managing FOIA and Issuances actions, including status updates and reporting.
* Assist Action Officers with congressional correspondence, GAO reports, and senior DoD leadership packages.
Required Qualifications
* Active Secret Clearance
* Bachelor's degree (or equivalent experience)
* Experience with correspondence management and federal task management systems (CATMS strongly preferred)
* Demonstrated ability to manage sensitive and classified correspondence in a high-tempo environment
* Strong organizational, communication, and follow-up skills
* Ability to work onsite at the Pentagon and collaborate with senior leaders, action officers, and executive staff.
* Location: onsite ability 2-3 days a week (Arlington)
Preferred Qualifications
* Prior experience supporting OSD-level organizations or senior DoD leadership offices
* Knowledge of DoD correspondence, tasker management, and records management policies
* Experience with Congressional, FOIA, or GAO reporting processes
Benefits Include
* Family Health, Dental, and Vision (54% cost covered for the entire family)
* Flexible Spending Account
* Bonuses for lifetime events (e.g., marriage, childbirth) and overutilization on T&M contracts
* Profit-sharing on work brought into the company
* Unlimited Leave with approval
* $1,000 annual training budget
* 401(k) with 100% employer match on the first 4% invested
Job Title: Executive Correspondence Manager
Organization: Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) - OUSD(C)
Location: Pentagon, Arlington, VA (Hybrid)
About the Role
BizFirst is seeking a highly organized and detail-oriented Correspondence Manager to support the Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) [OUSD(C)] at the Pentagon. This role provides critical executive services support to ensure timely, accurate, and compliant processing of high-level correspondence and taskers from across the Department of Defense, OSD Components, Military Departments, and Defense Agencies.
Key Responsibilities
* Process incoming correspondence through the Correspondence and Task Management System (CATMS), including flash coordination actions, and route appropriately within OUSD(C), DFAS, and DCAA.
* Manage and track Congressional, Stoplight, FOIA, and Issuances taskers, ensuring visibility and timely resolution.
* Monitor Executive Services (ES) classified and unclassified distribution mailboxes, delegating actions to the proper offices.
* Conduct follow-ups with OSD and DoD components to resolve assignment conflicts, manage extension requests, and provide real-time task status updates.
* Reprioritize time-sensitive flash coordination actions as needed with leadership offices.
* Maintain telephonic communications, including answering calls, taking messages, and directing inquiries to the proper staff.
* Maintain both electronic and hard-copy records in accordance with Records Management directives.
* Conduct daily standup meetings with ES government staff, providing updates and recommendations on operational priorities.
* Support Comptroller directorates in managing CATMS taskers, with emphasis on late or overdue actions.
* Participate in OUSD(C) weekly CATMS reviews, providing guidance on classified and unclassified actions (NIPR/SIPR).
* Assist in managing FOIA and Issuances actions, including status updates and reporting.
* Assist Action Officers with congressional correspondence, GAO reports, and senior DoD leadership packages.
Required Qualifications
* Active Secret Clearance
* Bachelor's degree (or equivalent experience)
* Experience with correspondence management and federal task management systems (CATMS strongly preferred)
* Demonstrated ability to manage sensitive and classified correspondence in a high-tempo environment
* Strong organizational, communication, and follow-up skills
* Ability to work onsite at the Pentagon and collaborate with senior leaders, action officers, and executive staff.
* Location: onsite ability 2-3 days a week (Arlington)
Preferred Qualifications
* Prior experience supporting OSD-level organizations or senior DoD leadership offices
* Knowledge of DoD correspondence, tasker management, and records management policies
* Experience with Congressional, FOIA, or GAO reporting processes
Benefits Include
* Family Health, Dental, and Vision (54% cost covered for the entire family)
* Flexible Spending Account
* Bonuses for lifetime events (e.g., marriage, childbirth) and overutilization on T&M contracts
* Profit-sharing on work brought into the company
* Unlimited Leave with approval
* $1,000 annual training budget
* 401(k) with 100% employer match on the first 4% invested