C-Suite Assistants
Executive Assistant to COO, Fintech Service Firm, Midtown, New York City
The COO of a large global fintech service firm that is headquartered in India with an office in midtown is looking for an Executive Assistant, "right hand". This is an exciting opportunity to be a key player helping to make sure the COO is well-organized and prepared professionally and providing "high touch" support, taking as much off his plate as possible to focus on the growing business. The ideal candidate has 5+ years as an Executive Assistant to a high- level C-Suite executive in a global company, is a creative thinker who thrives on problem-solving and has experience interacting and working with high end clients with grace and diplomacy. This is a hybrid role, 4 days in the office, 1 day remote depending on what is going on.
About the Job
* Manage the COO's busy calendar and coordinate meetings,
* Optimize the executive's time and priorities, acting as gatekeeper
* Coordinate global and domestic travel and logistics, including detailed itineraries,
* Prioritize emails and craft emails and any other correspondence on his behalf
* Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings
* Maintain utmost discretion and handle sensitive information professionally
* Plan events, dinners
* Ad hoc projects
About You
* 5+ years supporting a C-suite executive preferably in the tech, finance or consulting space.
* Proactive and anticipatory mindset - always ten steps ahead
* High emotional intelligence and strong judgment; able to act independently
* Ultra-organized and detail-oriented with great project management skills
* Microsoft Office Suite; tech savvy, AI tool experience a plus
* Strong communicator, diplomat, and relationship-builder
* Discreet, and trustworthy
* A warm engaging personality that likes to collaborate and make sure everything is done with a 'high touch" service mentality.
Base salary plus discretionary bonus, Comprehensive health benefits
The COO of a large global fintech service firm that is headquartered in India with an office in midtown is looking for an Executive Assistant, "right hand". This is an exciting opportunity to be a key player helping to make sure the COO is well-organized and prepared professionally and providing "high touch" support, taking as much off his plate as possible to focus on the growing business. The ideal candidate has 5+ years as an Executive Assistant to a high- level C-Suite executive in a global company, is a creative thinker who thrives on problem-solving and has experience interacting and working with high end clients with grace and diplomacy. This is a hybrid role, 4 days in the office, 1 day remote depending on what is going on.
About the Job
* Manage the COO's busy calendar and coordinate meetings,
* Optimize the executive's time and priorities, acting as gatekeeper
* Coordinate global and domestic travel and logistics, including detailed itineraries,
* Prioritize emails and craft emails and any other correspondence on his behalf
* Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings
* Maintain utmost discretion and handle sensitive information professionally
* Plan events, dinners
* Ad hoc projects
About You
* 5+ years supporting a C-suite executive preferably in the tech, finance or consulting space.
* Proactive and anticipatory mindset - always ten steps ahead
* High emotional intelligence and strong judgment; able to act independently
* Ultra-organized and detail-oriented with great project management skills
* Microsoft Office Suite; tech savvy, AI tool experience a plus
* Strong communicator, diplomat, and relationship-builder
* Discreet, and trustworthy
* A warm engaging personality that likes to collaborate and make sure everything is done with a 'high touch" service mentality.
Base salary plus discretionary bonus, Comprehensive health benefits