Actalent
Acquisition Specialist & Administrator
Responsibilities
Gather, review, draft and/or edit contract documents, including the Document of Award Decision (DAD).
Research legal, contract information, company information, etc.
Draft communication / letters (e.g. correspondence to vendors, internal email etc.).
Provide assistance on drafting solicitation documentation for review and approval by CO.
Assist in developing blanket purchase agreement/task order documents to include: Data Entry and validation of contract information, creating PDF files of agreement/task orders by combining signature page with additional information pages, schedule of prices, terms and conditions, statement of work. Proof documents and validate accuracy of documents.
Assist in Contract close out documentation by coordinating between the vendor, end user, and the COR, validating all services are complete and all invoices have been received/paid. Submit to the CO a close-out checklist.
Perform price analysis and make recommendations based upon that analysis.
Provide assistance in developing statements of work (SOWs).
Conduct market research as requested or directed.
As requested, assist COs, Contracting Officer’s Representatives (CORs), BPA managers and clients across BPA in procurement planning activities such as suggesting purchase methods, identifying potential contract types, and assisting in risk identification.
Assist the Contracting Officer (CO) with contractor and client meetings which includes:
Making meeting room and time arrangements;
Sending out meeting invites;
Rescheduling as necessary;
Compiling any necessary background materials;
Taking, transcribing and distributing meeting notes, etc.
Issue solicitation packages as directed by CO.
Process award decisions per established procedure and as directed by CO
Review (not inspect) Contractor performance and provide information / recommendation to CO
Use skill set to provide cross training to the team as requested by BPA manager. Training is OTJ via one-on one sessions or participation in group brown-bag sessions. Training, both giving and receiving will be limited to the individual execution of BPA specific processes, documentation requirements and use of systems.
Develop / draft and recommend methods, approaches and best practices to achieve procedural and process consistency for the group, specifically for training purposes. This activity may include observing different work streams that could be made more efficient, encouraging the use of templates, and standardization of documentation. Assist with the implementation of BPA management approved recommendations, including input into change management approach and plans. This includes execution and use of new process/templates as well as communicating new requirements or processes to BPA internal business partners.
Respond to customer requests by gathering and providing information on established contract and solicitation processes.
General Activities
Take, transcribe, draft and distribute and file (as appropriate) meeting notes for team(s), the group and contracting officers (COs), assisting in documenting discussions and decisions.
Attend meetings as needed, create real time documents and meeting notes based on direction from the team, including any follow-up action items for team members and vendors; distribute approved meeting notes as requested. May require tracking action items for completion; alerting BPA manager or CO of any delays, issues or concerns.
Participate in the improvement process by drafting and recommending new or revised procedures, processes and practices for BPA management consideration; assist with implementation of BPA management approved improvement initiatives. This includes execution and use of new process/templates as well as communicating new requirements or processes to BPA internal business partners.
As requested, serve as back-up for COAs across the organization, performing tasks of similar size and scope as those listed above.
Qualifications
Bachelor’s degree with a major in any field is preferred; a degree in Supply and Logistics Management is highly desirable.
2-4 years of directly-related service procurement and/or financial assistance experience with a Bachelor’s degree.
3-5 years of related experience without a Bachelor’s degree, validated by specific coursework.
Professional, IT Services or Financial Assistance procurement experience.
Job Type & Location This is a Contract position based out of Portland, OR.
Pay and Benefits The pay range for this position is $28.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email
actalentaccommodation@actalentservices.com
for other accommodation options.
#J-18808-Ljbffr
Gather, review, draft and/or edit contract documents, including the Document of Award Decision (DAD).
Research legal, contract information, company information, etc.
Draft communication / letters (e.g. correspondence to vendors, internal email etc.).
Provide assistance on drafting solicitation documentation for review and approval by CO.
Assist in developing blanket purchase agreement/task order documents to include: Data Entry and validation of contract information, creating PDF files of agreement/task orders by combining signature page with additional information pages, schedule of prices, terms and conditions, statement of work. Proof documents and validate accuracy of documents.
Assist in Contract close out documentation by coordinating between the vendor, end user, and the COR, validating all services are complete and all invoices have been received/paid. Submit to the CO a close-out checklist.
Perform price analysis and make recommendations based upon that analysis.
Provide assistance in developing statements of work (SOWs).
Conduct market research as requested or directed.
As requested, assist COs, Contracting Officer’s Representatives (CORs), BPA managers and clients across BPA in procurement planning activities such as suggesting purchase methods, identifying potential contract types, and assisting in risk identification.
Assist the Contracting Officer (CO) with contractor and client meetings which includes:
Making meeting room and time arrangements;
Sending out meeting invites;
Rescheduling as necessary;
Compiling any necessary background materials;
Taking, transcribing and distributing meeting notes, etc.
Issue solicitation packages as directed by CO.
Process award decisions per established procedure and as directed by CO
Review (not inspect) Contractor performance and provide information / recommendation to CO
Use skill set to provide cross training to the team as requested by BPA manager. Training is OTJ via one-on one sessions or participation in group brown-bag sessions. Training, both giving and receiving will be limited to the individual execution of BPA specific processes, documentation requirements and use of systems.
Develop / draft and recommend methods, approaches and best practices to achieve procedural and process consistency for the group, specifically for training purposes. This activity may include observing different work streams that could be made more efficient, encouraging the use of templates, and standardization of documentation. Assist with the implementation of BPA management approved recommendations, including input into change management approach and plans. This includes execution and use of new process/templates as well as communicating new requirements or processes to BPA internal business partners.
Respond to customer requests by gathering and providing information on established contract and solicitation processes.
General Activities
Take, transcribe, draft and distribute and file (as appropriate) meeting notes for team(s), the group and contracting officers (COs), assisting in documenting discussions and decisions.
Attend meetings as needed, create real time documents and meeting notes based on direction from the team, including any follow-up action items for team members and vendors; distribute approved meeting notes as requested. May require tracking action items for completion; alerting BPA manager or CO of any delays, issues or concerns.
Participate in the improvement process by drafting and recommending new or revised procedures, processes and practices for BPA management consideration; assist with implementation of BPA management approved improvement initiatives. This includes execution and use of new process/templates as well as communicating new requirements or processes to BPA internal business partners.
As requested, serve as back-up for COAs across the organization, performing tasks of similar size and scope as those listed above.
Qualifications
Bachelor’s degree with a major in any field is preferred; a degree in Supply and Logistics Management is highly desirable.
2-4 years of directly-related service procurement and/or financial assistance experience with a Bachelor’s degree.
3-5 years of related experience without a Bachelor’s degree, validated by specific coursework.
Professional, IT Services or Financial Assistance procurement experience.
Job Type & Location This is a Contract position based out of Portland, OR.
Pay and Benefits The pay range for this position is $28.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email
actalentaccommodation@actalentservices.com
for other accommodation options.
#J-18808-Ljbffr