iHire
Bookkeeper / Administrative Coordinator
Position Overview: We are seeking a highly organized, detail‑oriented Bookkeeper / Administrative Coordinator to support an established real‑estate operation. This role includes administrative responsibilities (at least 50%) and bookkeeping responsibilities. The ideal candidate is dependable, proactive, and thrives in a structured environment where organization, follow‑through, and accuracy are essential. This role involves direct delegation from ownership. The successful candidate is comfortable receiving direction, asking thoughtful clarifying questions, and helping connect details across tasks, people, and timelines. We value someone who is easy to work with, communicates clearly, and enjoys figuring things out rather than waiting to be told every step. As with any operational role, responsibilities may evolve over time based on business needs. The ideal candidate is adaptable, open to learning, and comfortable taking on new tasks as priorities shift, with appropriate guidance and support.
Core Responsibilities Administrative & Operational Support
Manage daily administrative operations and ongoing follow‑ups
Track tasks, deadlines, and project timelines
Coordinate with vendors, internal staff, and service providers
Prepare, organize, and maintain correspondence and documentation
Maintain structured digital filing systems
Assist with leases, insurance documentation, and compliance materials
Support ownership with scheduling, coordination, and task management
Maintain logs, trackers, and internal reporting tools
Bookkeeping & Accounting Support
Process accounts payable and accounts receivable
Manage monthly tenant billings and rent‑related charges
Track and follow up on accounts receivable
Enter and code transactions accurately across multiple entities
Reconcile bank and credit card accounts
Assist with month‑end close and financial reporting
Track expenses by property and project
Prepare documentation for monthly financial review
Skills & Qualifications
Strong organizational and administrative abilities
Proficiency with QuickBooks Online (multi‑entity experience preferred)
Experience with property management accounting a plus
Familiarity with Yardi and/or AppFolio is highly desirable
Strong attention to detail and follow‑through
Excellent written and verbal communication skills
Comfort using modern digital tools, including AI‑assisted workflows
Compensation & Benefits
$25–$30 per hour, depending on experience
Health, dental, and vision insurance offered after successful completion of the initial probationary period, with 90% of premiums covered by the company
Paid time off (PTO) accrued over time
Opportunity for long‑term growth and increased responsibility based on performance
Location
4 days/week – Marina del Rey
1 day/week – Beverly Hills
Schedule Full‑Time — primarily Monday–Friday, with flexibility to work Saturdays in exchange for a weekday off.
Reports To: Ownership.
Works Closely With: Ownership and Senior Accountant.
Employment Type: Full Time.
Salary: $25 - $30 Hourly.
Bonus/Commission: No.
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Core Responsibilities Administrative & Operational Support
Manage daily administrative operations and ongoing follow‑ups
Track tasks, deadlines, and project timelines
Coordinate with vendors, internal staff, and service providers
Prepare, organize, and maintain correspondence and documentation
Maintain structured digital filing systems
Assist with leases, insurance documentation, and compliance materials
Support ownership with scheduling, coordination, and task management
Maintain logs, trackers, and internal reporting tools
Bookkeeping & Accounting Support
Process accounts payable and accounts receivable
Manage monthly tenant billings and rent‑related charges
Track and follow up on accounts receivable
Enter and code transactions accurately across multiple entities
Reconcile bank and credit card accounts
Assist with month‑end close and financial reporting
Track expenses by property and project
Prepare documentation for monthly financial review
Skills & Qualifications
Strong organizational and administrative abilities
Proficiency with QuickBooks Online (multi‑entity experience preferred)
Experience with property management accounting a plus
Familiarity with Yardi and/or AppFolio is highly desirable
Strong attention to detail and follow‑through
Excellent written and verbal communication skills
Comfort using modern digital tools, including AI‑assisted workflows
Compensation & Benefits
$25–$30 per hour, depending on experience
Health, dental, and vision insurance offered after successful completion of the initial probationary period, with 90% of premiums covered by the company
Paid time off (PTO) accrued over time
Opportunity for long‑term growth and increased responsibility based on performance
Location
4 days/week – Marina del Rey
1 day/week – Beverly Hills
Schedule Full‑Time — primarily Monday–Friday, with flexibility to work Saturdays in exchange for a weekday off.
Reports To: Ownership.
Works Closely With: Ownership and Senior Accountant.
Employment Type: Full Time.
Salary: $25 - $30 Hourly.
Bonus/Commission: No.
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