Top Talent Consulting
Office / Practice Manager – Functional Medicine
Top Talent Consulting, Scottsdale, Arizona, us, 85261
Office / Practice Manager – Functional Medicine
Office / Practice Manager – Functional Medicine Scottsdale, AZ | Full-Time | Small Practice We are a functional medicine practice seeking an Office / Practice Manager who can deliver compassionate patient care while keeping operations efficient and on track. This is a hands‑on leadership role in a small office (team of 4), ideal for someone who balances empathy with strong boundaries. Ideal for someone who has worked in the medical industry and wants a refreshing change in healthcare. Friday:
Administrative work only - Patient visits only for MeRT therapy - usually 8:30 AM-3 PM Team meetings Mon–Thurs 8:30–9:00 AM Key Responsibilities: Communicate with patients using empathy, clarity, and professionalism Guide patients through functional medicine processes including gut health, brain health, diet transitions, labs, and supplements (non‑clinical) Manage patient communication via Cerbo, CRM. Podium and patient portal Oversee labs, notes, documentation, supplement lists, and follow‑ups Ensure all patient paperwork is completed accurately and on time Support educational programs and Practice Member Evaluations - be able to complete the financial close. Manage daily office operations and support medical tech and office staff Run or assist with team meetings as needed Decision‑Making Structure:
The doctor determines patient programs and clinical direction You ensure: The process is explained clearly All steps are followed Patients and staff know whats next Nothing falls through the cracks Who You Are: Naturally empathetic but not a people‑pleaser Organized, detail‑oriented, and follow‑through driven Calm under pressure Confident speaking with patients about sensitive health topics Able to manage both human emotions and operational realities Comfortable in a small office where everyone matters Experience & Skills: Experience in a medical, wellness, or functional medicine setting strongly preferred Comfortable dealing with high priced programs to $22K Experience with EMRs / CRMs (Cerbo experience is a plus) Strong written and verbal communication skills Comfortable with systems, documentation, and accountability Leadership or management experience in a small team environment preferred Why This Role Is Different: You will know your patients and make a difference You will have real influence over how the practice runs You will work closely with the doctor and team You wont be lost in a big system or bureaucracy Your organization and leadership will matter every day Why Join Us: Meaningful patient relationships Structured schedule with no patient Fridays Opportunity to lead and improve operations Apply if you enjoy helping patients feel supported—while keeping systems running smoothly.
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Office / Practice Manager – Functional Medicine Scottsdale, AZ | Full-Time | Small Practice We are a functional medicine practice seeking an Office / Practice Manager who can deliver compassionate patient care while keeping operations efficient and on track. This is a hands‑on leadership role in a small office (team of 4), ideal for someone who balances empathy with strong boundaries. Ideal for someone who has worked in the medical industry and wants a refreshing change in healthcare. Friday:
Administrative work only - Patient visits only for MeRT therapy - usually 8:30 AM-3 PM Team meetings Mon–Thurs 8:30–9:00 AM Key Responsibilities: Communicate with patients using empathy, clarity, and professionalism Guide patients through functional medicine processes including gut health, brain health, diet transitions, labs, and supplements (non‑clinical) Manage patient communication via Cerbo, CRM. Podium and patient portal Oversee labs, notes, documentation, supplement lists, and follow‑ups Ensure all patient paperwork is completed accurately and on time Support educational programs and Practice Member Evaluations - be able to complete the financial close. Manage daily office operations and support medical tech and office staff Run or assist with team meetings as needed Decision‑Making Structure:
The doctor determines patient programs and clinical direction You ensure: The process is explained clearly All steps are followed Patients and staff know whats next Nothing falls through the cracks Who You Are: Naturally empathetic but not a people‑pleaser Organized, detail‑oriented, and follow‑through driven Calm under pressure Confident speaking with patients about sensitive health topics Able to manage both human emotions and operational realities Comfortable in a small office where everyone matters Experience & Skills: Experience in a medical, wellness, or functional medicine setting strongly preferred Comfortable dealing with high priced programs to $22K Experience with EMRs / CRMs (Cerbo experience is a plus) Strong written and verbal communication skills Comfortable with systems, documentation, and accountability Leadership or management experience in a small team environment preferred Why This Role Is Different: You will know your patients and make a difference You will have real influence over how the practice runs You will work closely with the doctor and team You wont be lost in a big system or bureaucracy Your organization and leadership will matter every day Why Join Us: Meaningful patient relationships Structured schedule with no patient Fridays Opportunity to lead and improve operations Apply if you enjoy helping patients feel supported—while keeping systems running smoothly.
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