Michigan State Police
General Office Assistant 5-E7 (Parole Release Unit Office Assistant)
Michigan State Police, Lansing, Michigan, United States, 48900
About the Department
The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here. Position Summary
This position assists in the daily support activities of the Parole Release Unit and assists staff to complete assignments. This position provides assistance with general office duties in the Parole Release Unit including routing and distributing file material, mailing notices to prosecutors and crime victims, answering phone calls, replying to emails from the public, copying, filing paperwork, scanning, data entry, and auditing, etc. This position performs and assists with special projects as assigned by the PRU manager. Responsibilities
Maintain daily support activities of the Parole Release Unit Assist staff to complete assignments Perform general office duties: route and distribute file material, mail notices, answer phone calls, reply to public emails, copy, file paperwork, scan, conduct data entry, audit, etc. Assist with special projects assigned by the PRU manager Education
Educational level typically acquired through completion of high school. Experience
General Office Assistant 5 – No specific type or amount of experience is required. General Office Assistant 6 – One year of administrative support experience. General Office Assistant E7 – Two years of administrative support experience, including one year equivalent to the intermediate level. Skills
Basic customer service skills Basic computer skills Good phone skills Good written and verbal communication skills Ability to work effectively in a variety of settings and work groups Flexibility to work effectively in a fast-paced and ever-changing work environment Background Requirements
The Department of Corrections may screen out applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation. Certain positions may require a criminal history background check. Training
New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training. Application Information
All required documents must be attached and submitted at the time of application for further consideration. Applicants must submit through NEOGOV to be considered. Interested applicants who are attaching transcripts must attach a copy of their official college transcripts indicating the specific type of degree earned and the conferred/graduation date. Unofficial transcripts will not be accepted. More information regarding what constitutes an official transcript can be found here. If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766. EEO and Ethical Statements
All employees are required to report any possible conflict of interest. Ethical Standards and Conduct. The Michigan Department of Corrections is not an E-Verify employer. All employees must comply with the Department’s ethical standards and conduct guidelines.
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The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here. Position Summary
This position assists in the daily support activities of the Parole Release Unit and assists staff to complete assignments. This position provides assistance with general office duties in the Parole Release Unit including routing and distributing file material, mailing notices to prosecutors and crime victims, answering phone calls, replying to emails from the public, copying, filing paperwork, scanning, data entry, and auditing, etc. This position performs and assists with special projects as assigned by the PRU manager. Responsibilities
Maintain daily support activities of the Parole Release Unit Assist staff to complete assignments Perform general office duties: route and distribute file material, mail notices, answer phone calls, reply to public emails, copy, file paperwork, scan, conduct data entry, audit, etc. Assist with special projects assigned by the PRU manager Education
Educational level typically acquired through completion of high school. Experience
General Office Assistant 5 – No specific type or amount of experience is required. General Office Assistant 6 – One year of administrative support experience. General Office Assistant E7 – Two years of administrative support experience, including one year equivalent to the intermediate level. Skills
Basic customer service skills Basic computer skills Good phone skills Good written and verbal communication skills Ability to work effectively in a variety of settings and work groups Flexibility to work effectively in a fast-paced and ever-changing work environment Background Requirements
The Department of Corrections may screen out applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation. Certain positions may require a criminal history background check. Training
New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training. Application Information
All required documents must be attached and submitted at the time of application for further consideration. Applicants must submit through NEOGOV to be considered. Interested applicants who are attaching transcripts must attach a copy of their official college transcripts indicating the specific type of degree earned and the conferred/graduation date. Unofficial transcripts will not be accepted. More information regarding what constitutes an official transcript can be found here. If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766. EEO and Ethical Statements
All employees are required to report any possible conflict of interest. Ethical Standards and Conduct. The Michigan Department of Corrections is not an E-Verify employer. All employees must comply with the Department’s ethical standards and conduct guidelines.
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