Menzies Aviation LATAM
Administrative Assistant - Fuel Operations
Menzies Aviation LATAM, Atlanta, Georgia, United States, 30383
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Administrative Assistant - Fuel Operations
role at
Menzies Aviation LATAM .
Description The Administrative Assistant – Fuel Operations provides administrative and operational support for airport fueling and GSE fuel activities. This role supports fuel ticket processing, fuel reconciliation, payroll/timekeeping, administrative support for the GSE Manager and fuel operations leadership, and airport badging compliance.
Enter, review, and verify Aircraft and GSE fuel tickets for accuracy
Perform daily and monthly fuel reconciliations (aircraft and GSE)
Research, track, and document fuel variances
Support fuel and GSE fuel reporting and administrative tracking
Provide direct administrative support to the GSE Manager
Maintain GSE-related administrative records, logs, and documentation
Update and correct employee time records in Kronos
Track attendance issues, missed punches, and shift trades
Assist with purchase requisitions, cost tracking, and administrative coding
Ensure employee airport badging is maintained, tracked, and not expired
Coordinate badging renewals, replacements, and required documentation
Maintain organized administrative, payroll, fuel, and compliance records
Assist with new-hire paperwork and onboarding documentation
Support managers, fuel operations staff, GSE personnel, customers, and suppliers
Perform general office and administrative duties as assigned
Qualifications
High school diploma or GED required
1–2 years of experience in administrative, payroll, accounting, fuel operations, GSE support, or airport badging preferred
Proficient in Microsoft Excel, Word, and Outlook
Strong attention to detail and accuracy
Ability to handle confidential and sensitive information Strong written and verbal communication skills
Must be at least 18 years of age
High level of professionalism required due to regular correspondence with external customers, employees, airport authorities, vendors, and internal peers
Ability to pass a drug screen and background check
Ability to lift up to 35 lbs
Diversity Menzies Aviation is a committed equal opportunity employer and encourages applications from suitably qualified and eligible applicants, regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process, we may utilize various resources to assess your skills and experience in relation to the role. Please feel free to contact the recruiter below if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process, we will always consider how candidates fit with our values, which you can learn more about here.
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industry Airlines and Aviation
Location: Atlanta, GA
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Administrative Assistant - Fuel Operations
role at
Menzies Aviation LATAM .
Description The Administrative Assistant – Fuel Operations provides administrative and operational support for airport fueling and GSE fuel activities. This role supports fuel ticket processing, fuel reconciliation, payroll/timekeeping, administrative support for the GSE Manager and fuel operations leadership, and airport badging compliance.
Enter, review, and verify Aircraft and GSE fuel tickets for accuracy
Perform daily and monthly fuel reconciliations (aircraft and GSE)
Research, track, and document fuel variances
Support fuel and GSE fuel reporting and administrative tracking
Provide direct administrative support to the GSE Manager
Maintain GSE-related administrative records, logs, and documentation
Update and correct employee time records in Kronos
Track attendance issues, missed punches, and shift trades
Assist with purchase requisitions, cost tracking, and administrative coding
Ensure employee airport badging is maintained, tracked, and not expired
Coordinate badging renewals, replacements, and required documentation
Maintain organized administrative, payroll, fuel, and compliance records
Assist with new-hire paperwork and onboarding documentation
Support managers, fuel operations staff, GSE personnel, customers, and suppliers
Perform general office and administrative duties as assigned
Qualifications
High school diploma or GED required
1–2 years of experience in administrative, payroll, accounting, fuel operations, GSE support, or airport badging preferred
Proficient in Microsoft Excel, Word, and Outlook
Strong attention to detail and accuracy
Ability to handle confidential and sensitive information Strong written and verbal communication skills
Must be at least 18 years of age
High level of professionalism required due to regular correspondence with external customers, employees, airport authorities, vendors, and internal peers
Ability to pass a drug screen and background check
Ability to lift up to 35 lbs
Diversity Menzies Aviation is a committed equal opportunity employer and encourages applications from suitably qualified and eligible applicants, regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process, we may utilize various resources to assess your skills and experience in relation to the role. Please feel free to contact the recruiter below if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process, we will always consider how candidates fit with our values, which you can learn more about here.
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industry Airlines and Aviation
Location: Atlanta, GA
#J-18808-Ljbffr