University of Utah
Details
Open Date
01/09/2026
Requisition Number
PRN16678N
Job Title
Coordinator, Office Support
Working Title
Coordinator, Office Support
Career Progression Track
D
Track Level
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
0-19
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
PRN
Is this a work study job?
No
VP Area
U of U Health - Academics
Department
00261 - Otolaryngology
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
15.19 to 28.08
Close Date
01/23/2026
Priority Review Date (Note - Posting may close at any time)
01/23/2026
Job Summary Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources.
Responsibilities
Advises chairperson, director or dean on appointments, policies, procedures, deadlines for promotion, retention and tenure issues. Handles confidential material related to faculty searches. Coordinates activities of the same with their research office, laboratory, teaching, and administrative obligations.
Responsible for department personnel administration and related budget matters, personnel planning and forecasting, and hiring and firing of clerical/secretarial staff. Supervises clerical/secretarial staff with delegation of assignments and workloads, solving problems arising between staff and faculty.
Records, monitors, and verifies required data and information into information systems.
Oversees operations of a central office in terms of directing assignments of department staff. Handles confidential information such as files, records, and correspondence (composing of letters and memos). Coordinates meetings and appointments for key department personnel and faculty
Acts as a liaison between the department and other offices and agencies both on and off campus.
Prepares special reports when needed by either department or university administration.
Assists with yearly budget preparation and recommends increases for staff members.
Reviews and edits research grant proposals by faculty to improve organization, grammar, clarity, etc. Coordinates assembly of materials prior to submissions
Acts as a resource for faculty and staff regarding matters related to and concerning University Policy and Procedures.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications Bachelor’s degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Aff
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Open Date
01/09/2026
Requisition Number
PRN16678N
Job Title
Coordinator, Office Support
Working Title
Coordinator, Office Support
Career Progression Track
D
Track Level
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
0-19
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
PRN
Is this a work study job?
No
VP Area
U of U Health - Academics
Department
00261 - Otolaryngology
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
15.19 to 28.08
Close Date
01/23/2026
Priority Review Date (Note - Posting may close at any time)
01/23/2026
Job Summary Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources.
Responsibilities
Advises chairperson, director or dean on appointments, policies, procedures, deadlines for promotion, retention and tenure issues. Handles confidential material related to faculty searches. Coordinates activities of the same with their research office, laboratory, teaching, and administrative obligations.
Responsible for department personnel administration and related budget matters, personnel planning and forecasting, and hiring and firing of clerical/secretarial staff. Supervises clerical/secretarial staff with delegation of assignments and workloads, solving problems arising between staff and faculty.
Records, monitors, and verifies required data and information into information systems.
Oversees operations of a central office in terms of directing assignments of department staff. Handles confidential information such as files, records, and correspondence (composing of letters and memos). Coordinates meetings and appointments for key department personnel and faculty
Acts as a liaison between the department and other offices and agencies both on and off campus.
Prepares special reports when needed by either department or university administration.
Assists with yearly budget preparation and recommends increases for staff members.
Reviews and edits research grant proposals by faculty to improve organization, grammar, clarity, etc. Coordinates assembly of materials prior to submissions
Acts as a resource for faculty and staff regarding matters related to and concerning University Policy and Procedures.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications Bachelor’s degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Aff
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