Administrative Services Assistant Job at Novalink Solutions LLC in Nashville

73162 Summary: Under general supervision, is responsible for professional administrative work related to contracts. This includes creating contract documents, merging documents, routing contracts for signatures both internally and externally, entering contracts into Edison and BCMS, logging contract status in BCMS, saving documents to shared drive, responding via email to contract-related questions from internal and external stakeholders, attending in-person and virtual meetings, and providing administrative support to the Division, such as taking meeting notes, scheduling meetings, answering phone, etc. Operates standard office machines and equipment as necessary including typing on computer for prolonged periods of time. Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. 

Requirements

Type

Category

Qualification

Description

Competency

Required

Software

Others

Adobe Acrobat

Novice (1-3 Years)

Yes

Skills

Others

Correspondence - Email

Proficient (4-6 Years)

No

Skills

Others

Correspondence - General

Proficient (4-6 Years)

No

Skills

Others

Customer Service Skills

Novice (1-3 Years)

No

Skills

Others

Emailing

Proficient (4-6 Years)

Yes

Skills

Others

Filing

electronic filing/saving of documents

Novice (1-3 Years)

Yes

Software

Others

Internet

Novice (1-3 Years)

No

Software

Others

Microsoft Word

Proficient (4-6 Years)

Yes

Skills

Others

Typing

Proficient (4-6 Years)

Yes