VOZ Advisors
Administrative Coordinator, Client Services
Remote
Vacancies: 1
Founded in 1995, VOZ Advisors, Inc. (VOZ) is a leading international constituency relations firm that brings the patient experience into medicines development by empowering our clients to build and sustain collaborative engagement and advocacy partnerships with the patient community. VOZ specializes in establishing and enhancing partnerships between biopharmaceutical companies and diverse groups that influence the success of their products, focusing particularly on patient, care partner and professional group relationships. We are founded on the philosophy that winning solutions to today’s healthcare challenges are best realized when patients, patient advocates, and healthcare professionals work together toward common goals. VOZ differentiates itself by the depth of its knowledge, networks, and experience; we have substantive, trusted relationships with key influencers across multiple therapeutic areas, an experienced and knowledgeable staff, and a strategic and innovative approach to helping clients understand the power and necessity of integrating the patient voice in a compliant and ethical manner. Our unique insights and focus on collaborative solutions have helped clients achieve tangible, quantifiable假 results that impact patient care.
The Team VOZ’s greatest strength lies in the integrity and expertise of its team of professionals. The team brings decades of experience from the areas of patient advocacy, professional relations, non‑profit management, and biopharmaceutical advocacy relations.
VOZ is based in New York City but offers a fully remote work environment operating on East Coast time. You can work from anywhere in the U.S. We offer a vibrant culture, excellent benefits and bonus program.
Position Scope The part‑time Administrative Coordinator plays a crucial operations‑focused role on our Client Services team, helping ensure seamless execution of patient‑facing programs, advisory boards, in‑person events, and client deliverables. This part‑time position (up to 20 hours per week) is ideal for a highly organized, detail‑oriented professional who thrives in a fast‑paced environment and is passionate about supporting work that elevates the patient voice.
Major Responsibilities Event & Meeting Logistics Support
Coordinate booking of meeting space, hotels, catering, audiovisual needs, and related logistics for in‑person events such as patient advisory boards, workshopsJoined and summits.
Arrange participant travel, including booking flights for patient participants.
Prepare, assemble, and ship event materials, including name tags, table tents, folders, signage, and supplies.
Project & Deliverable Support
Assist in developing conference briefing books for clients in preparation for industry and advocacy group meetings.
Maintain participant engagement and contracting templates, CVs, and documentation.
Coordinate closeout activities for client projects, ensuring all documentation, materials, and follow‑up items are completed.
Expense & PaymentManagement
Track, organize, and process expenses for internal team members who attend in‑person events.
Support the management of expense and payment logistics for patient and community participants.
General Administrative Support
Maintain organized internal files, trackers, and project documentation.
Support the Client Services team with day‑to‑day administrative needs.
Contribute to continuous improvement of administrative and operational processes.
Minimum Qualifications
2–4 years of administrative, operations, event planning, or client support experience; experience in healthcare, patient advocacy, or consulting preferred.
Exceptional organizational skills with a strong attention to detail.
Ability to manage multiple deadlines and shift quickly between tasks.
Strong written and verbal communication skills.
Comfort working with confidential or sensitive patient information.
Proficiency in Microsoft Office, online travel booking platforms, and project management tools.
Outstanding skills in Word and Power Point – experience in making slide decks and designing new slides.
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Vacancies: 1
Founded in 1995, VOZ Advisors, Inc. (VOZ) is a leading international constituency relations firm that brings the patient experience into medicines development by empowering our clients to build and sustain collaborative engagement and advocacy partnerships with the patient community. VOZ specializes in establishing and enhancing partnerships between biopharmaceutical companies and diverse groups that influence the success of their products, focusing particularly on patient, care partner and professional group relationships. We are founded on the philosophy that winning solutions to today’s healthcare challenges are best realized when patients, patient advocates, and healthcare professionals work together toward common goals. VOZ differentiates itself by the depth of its knowledge, networks, and experience; we have substantive, trusted relationships with key influencers across multiple therapeutic areas, an experienced and knowledgeable staff, and a strategic and innovative approach to helping clients understand the power and necessity of integrating the patient voice in a compliant and ethical manner. Our unique insights and focus on collaborative solutions have helped clients achieve tangible, quantifiable假 results that impact patient care.
The Team VOZ’s greatest strength lies in the integrity and expertise of its team of professionals. The team brings decades of experience from the areas of patient advocacy, professional relations, non‑profit management, and biopharmaceutical advocacy relations.
VOZ is based in New York City but offers a fully remote work environment operating on East Coast time. You can work from anywhere in the U.S. We offer a vibrant culture, excellent benefits and bonus program.
Position Scope The part‑time Administrative Coordinator plays a crucial operations‑focused role on our Client Services team, helping ensure seamless execution of patient‑facing programs, advisory boards, in‑person events, and client deliverables. This part‑time position (up to 20 hours per week) is ideal for a highly organized, detail‑oriented professional who thrives in a fast‑paced environment and is passionate about supporting work that elevates the patient voice.
Major Responsibilities Event & Meeting Logistics Support
Coordinate booking of meeting space, hotels, catering, audiovisual needs, and related logistics for in‑person events such as patient advisory boards, workshopsJoined and summits.
Arrange participant travel, including booking flights for patient participants.
Prepare, assemble, and ship event materials, including name tags, table tents, folders, signage, and supplies.
Project & Deliverable Support
Assist in developing conference briefing books for clients in preparation for industry and advocacy group meetings.
Maintain participant engagement and contracting templates, CVs, and documentation.
Coordinate closeout activities for client projects, ensuring all documentation, materials, and follow‑up items are completed.
Expense & PaymentManagement
Track, organize, and process expenses for internal team members who attend in‑person events.
Support the management of expense and payment logistics for patient and community participants.
General Administrative Support
Maintain organized internal files, trackers, and project documentation.
Support the Client Services team with day‑to‑day administrative needs.
Contribute to continuous improvement of administrative and operational processes.
Minimum Qualifications
2–4 years of administrative, operations, event planning, or client support experience; experience in healthcare, patient advocacy, or consulting preferred.
Exceptional organizational skills with a strong attention to detail.
Ability to manage multiple deadlines and shift quickly between tasks.
Strong written and verbal communication skills.
Comfort working with confidential or sensitive patient information.
Proficiency in Microsoft Office, online travel booking platforms, and project management tools.
Outstanding skills in Word and Power Point – experience in making slide decks and designing new slides.
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