Energy Vault
Job Posting: Staff Services Analyst
Department of Transportation
JC-486634 - Staff Services Analyst
STAFF SERVICES ANALYST
$3,861.00 - $6,276.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date: 8/12/2025
Job Description and Duties
Under the supervision of the Office Administrator (SSM II), the Staff Services Analyst (SSA) is responsible for assisting in office operations including but not limited to invoice processing and contract management. This position will also provide administrative support such as purchasing, equipment, office supply inventories, and front desk coverage as needed. INVOICE PROCESSING: Analyze invoices for accuracy to ensure proper charging based on executed contracts. Assist in processing contract and non-contract invoices, including vendor billing, contract billing, and service needs and ensure prompt payment. SERVICE CONTRACTS: Assist in developing expert witness contracts for the San Diego Legal Office. Responsible for working with HQ Legal Contract, Accounting, Division of Procurement and Contracts (DPAC), and Department of General Services (DGS) staff in executing new, extensions, and amendments of contracts. Utilize the Division's database such as AMS Advantage, DataLink, LCM and other accounting databases to process and monitor contracts. PARF# 42-6-027 / JC-486634 The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our
Caltrans Career Compass
tool! The
Caltrans Career Compass
is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement. Minimum Requirements
You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents
Job Application Package Checklist Duty Statement Department Information
Caltrans Mission: Improving lives and communities through transportation. Caltrans Vision: A thriving and connected California. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity. Department Website:
www.dot.ca.gov Director’s EEO Policy:
https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies:
https://www.naces.org/members
or
https://aice-eval.org . Please redact birthdates and social security numbers. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/12/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address
#J-18808-Ljbffr
Under the supervision of the Office Administrator (SSM II), the Staff Services Analyst (SSA) is responsible for assisting in office operations including but not limited to invoice processing and contract management. This position will also provide administrative support such as purchasing, equipment, office supply inventories, and front desk coverage as needed. INVOICE PROCESSING: Analyze invoices for accuracy to ensure proper charging based on executed contracts. Assist in processing contract and non-contract invoices, including vendor billing, contract billing, and service needs and ensure prompt payment. SERVICE CONTRACTS: Assist in developing expert witness contracts for the San Diego Legal Office. Responsible for working with HQ Legal Contract, Accounting, Division of Procurement and Contracts (DPAC), and Department of General Services (DGS) staff in executing new, extensions, and amendments of contracts. Utilize the Division's database such as AMS Advantage, DataLink, LCM and other accounting databases to process and monitor contracts. PARF# 42-6-027 / JC-486634 The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our
Caltrans Career Compass
tool! The
Caltrans Career Compass
is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement. Minimum Requirements
You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents
Job Application Package Checklist Duty Statement Department Information
Caltrans Mission: Improving lives and communities through transportation. Caltrans Vision: A thriving and connected California. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity. Department Website:
www.dot.ca.gov Director’s EEO Policy:
https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies:
https://www.naces.org/members
or
https://aice-eval.org . Please redact birthdates and social security numbers. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/12/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address
#J-18808-Ljbffr