Office Administrator

Overview: We are seeking an organized, outgoing and proactive Office Manager & Executive Assistant who will provide essential support to Descope's co-founders and the Los Altos, CA office. The ideal candidate excels in dynamic, fast-paced environments and adapts swiftly to changing circumstances. This role demands exceptional attention to detail, outstanding communication skills, and a keen ability to prioritize executive needs. All with a smile :>). Key Responsibilities: Efficiently manage our co-founders (CEO/CRO/VP Customer Success) to optimize their time and productivity. Arrange travel, prepare meeting materials, and track follow-up actions Partner with HR to schedule interviews, onboard new hires and celebrate key milestones Be “the face of Descope” at our Los Altos, CA office. Maintain office needs such as supplies, groceries, mailing/shipping needs/cleaning services. Manage organization of office conference rooms and common/kitchen areas. Organize and coordinate various events such as board meetings, offsite retreats, and team kickoffs (in Los Altos and elsewhere). Foster positive relationships and work collaboratively with internal and external stakeholders. Handle sensitive and confidential information with discretion and professionalism. Operate both independently and as part of a team, with the flexibility to adapt to shifting priorities. Process and approve expense reports and reimbursements. Allocate 5-10% of time to personal assistant duties, including managing personal meetings and travel for the team Occasional travel to support company-wide events is required. Qualifications 1-2+ years of experience in a high-growth technology company, private equity or consulting firm. Experience supporting C-level Executives. Superb attention to detail, organizational skills, and the ability to multitask, prioritize, and deliver in a fast-paced, dynamic environment. Exemplary planning, forward thinking and time management skills. Flexible work hours to support execs when traveling, or to accommodate different time zones. Excellent written and verbal communication skills. Excited to work in a fun work environment and culture.

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