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COLONY BUILDERS

Operations & Office Administrator - Residential Construction

COLONY BUILDERS, Houston

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Operations & Office Administrator - Residential Construction
Operations & Office Administrator - Residential Construction

4 days ago Be among the first 25 applicants

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Colony Builders Inc. is a legacy residential construction company with over 35 years of experience serving the Greater Houston area. We specialize in custom patio covers, outdoor kitchens, pergolas, sunrooms, and full home renovations. Our team thrives in a fast-paced, collaborative environment where attention to detail and proactive communication are key to success.

Position Summary:

We are looking for a highly organized and proactive Administrative Assistant to join our team. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities with ease, and ensures administrative processes run smoothly and on time. The ideal candidate is tech-savvy, solution-oriented, and takes initiative without needing constant supervision.

Key Responsibilities:

  • Prepare and submit HOA applications and permitting paperwork for residential construction projects
  • Maintain and balance job jackets, ensuring all documentation is current and complete
  • Utilize QuickBooks Online to log job-related expenses
  • Communicate with customers regarding project updates and next steps
  • Collaborate with the Project Manager & Salesman on materials ordering and project-specific coordination
  • Receive and accurately log purchase orders and invoices
  • Utilize Buildertrend for scheduling, project tracking, and documentation
  • Provide general administrative support including scheduling, emails, and file management
  • Work confidently with Microsoft Word, Excel, Outlook, and Adobe apps
  • Perform all duties with strong attention to deadlines, discretion, and business judgment
  • Answer incoming calls
  • Process incoming mail and emails
  • Filing and other basic clerical duties

Required Qualifications:

  • Minimum 1 year of relevant experience in construction coordination, permitting, or office administration
  • Strong multitasking and time management skills in a high-speed, high-volume environment
  • Proficiency with Microsoft Office (Word, Excel, Outlook), Adobe, and QuickBooks Online
  • Excellent written and verbal communication skills
  • Ability to work independently, make decisions when necessary, and maintain confidentiality
  • General knowledge of scheduling, accounting, and admin support within the construction industry
  • Detail-oriented, highly organized, and capable of staying calm and productive under pressure
  • Must be reliable, punctual, and results-driven

Preferred Experience:

  • Familiarity with Buildertrend or similar construction management platforms
  • Knowledge of local permitting and HOA processes in Houston or surrounding areas

Schedule & Pay:

Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Residential Building Construction

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