Real Estate Project & Operations Manager

About Us: We’re The We Group — a high-performing, heart-forward real estate team serving Sonoma County and beyond. We believe in hustle with humor, systems with soul, and always showing up for our clients and each other. About You: You’re a proactive, organized, tech-savvy executor with a project manager brain and a “don’t worry, I’ve got this” energy. You love taking big ideas and turning them into step-by-step plans — then following through without needing to be micromanaged. You thrive in dynamic environments, love a good checklist, and you’re equal parts left-brain logistics and right-brain creativity. What You'll Be Doing: Project Management Manage timelines, checklists, and communication across our core team (agent, partner, TC, and VA) Ensure everything — from listing prep to client events — is moving forward and on time Track progress, send nudges, and keep us all focused on the right priorities Admin & Calendar Oversight Coordinate and manage multiple email inboxes and calendars Schedule meetings, prep agendas, and follow up on outstanding items Own recurring tasks and keep our ops engine running smoothly Marketing Execution Create postcards, flyers, and social content in Canva or via our brokerage tools Prep and send out mailers, client gifts, and branded materials Help manage email newsletters, social content calendars, and campaigns Make Ideas Happen Turn brainstorming sessions into actionable timelines and deliverables Research tools or vendors, organize info, and offer solutions before we ask Bring ideas to the table and help us grow and scale the right way What We’re Looking For: Proven experience in project management or operations (real estate a plus, not required) Strong tech skills: Google Workspace, Canva, project mgmt tools (Asana, Trello, ClickUp) A creative eye and appreciation for good branding/design Emotional intelligence, communication savvy, and good vibes under pressure Self-sufficiency, reliability, and the drive to take initiative Bonus Points: Background in real estate or marketing Lives in or near Sonoma County for occasional in-person meetings Can make us laugh while keeping us on task Compensation: Hourly pay based on experience, with potential to grow into more hours or full-time. Let’s talk about what you need.

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