Civitas Senior Living
Position Summary
The Assistant Asset Manager is responsible for assisting in the execution of capital improvement projects, maintenance initiatives, and compliance efforts across the company's portfolio of properties. This role supports the Corporate Property Manager in ensuring that assets are maintained to the highest standards while aligning with regulatory requirements and financial goals. Key Responsibilities Project Management & Execution Assist in tracking capital improvement projects, renovations, and property maintenance initiatives. Track project timelines, budgets, and scopes of work while ensuring efficient resource allocation. Assist in managing vendor and contractor relationships, from procurement to project completion. Conduct site visits to monitor project progress and compliance with company standards. Interior Design Renovations and Updates Review existing designs and provide recommendations for budgeting or compliance with pre-determined budgets. Review interior design concepts for functionality and durability in senior living environments. Coordinate model rooms and assist in providing apartment upgrade recommendations. Keep Executive Leadership informed of current design trends and suggest upgrades to maximize revenue and reduce costs. Asset Maintenance & Compliance Assist in ensuring all properties meet local, state, and federal compliance standards. Monitor and track preventive maintenance schedules and identify potential risks. Support environmental, safety, and sustainability initiatives within asset management. Financial Oversight & Reporting Assist in preparing capital expenditure budgets and tracking project costs. Provide progress reports to the Corporate Property Manager on project status, spending, and key metrics. Collaborate with accounting and finance teams to ensure accurate forecasting and reporting. Manage the PO and CER processes and follow up with communities to ensure timely close-out and vendor payment. Stakeholder & Vendor Coordination Coordinate and execute TELS-related updates, reporting, and company initiatives. Collaborate with on-site teams, corporate leadership, and external vendors to execute projects. Review bids and ensure vendor compliance with project specifications. Communicate project updates to key stakeholders and assist in resolving challenges. Onboarding Process: Maintenance and Housekeeping Department Design, implement, and manage onboarding checklists for new Maintenance Department employees. Ensure all onboarding steps are completed, including safety, housekeeping, and virtual training. Regularly update onboarding materials to reflect current policies, procedures, and compliance standards. Develop and oversee structured training sessions on maintenance tasks, safety procedures, and company policies. Ensure all training documentation is completed and maintained for compliance. Qualifications Education:
Bachelor's degree in Business, Property Management, Real Estate, or a related field preferred. Experience:
3+ years in project management, asset management, or property operations (Senior Living, Multifamily, or Commercial Real Estate preferred). Skills: Strong project management and organizational abilities. Proficiency in budgeting, forecasting, and capital planning. Ability to manage multiple projects across different locations. Excellent communication and problem-solving skills. Experience with property management software (e.g., TELS) preferred.
Physical & Job Requirements Mobility & Dexterity Travel to different sites as needed. Ability to use computers, phones, and office equipment. Capable of reading documents and participating in both in-person and virtual meetings. Maintain high energy throughout long workdays including standing/sitting during meetings. Occasionally lift/move up to 50 lbs (e.g., during events or site activities).
The Assistant Asset Manager is responsible for assisting in the execution of capital improvement projects, maintenance initiatives, and compliance efforts across the company's portfolio of properties. This role supports the Corporate Property Manager in ensuring that assets are maintained to the highest standards while aligning with regulatory requirements and financial goals. Key Responsibilities Project Management & Execution Assist in tracking capital improvement projects, renovations, and property maintenance initiatives. Track project timelines, budgets, and scopes of work while ensuring efficient resource allocation. Assist in managing vendor and contractor relationships, from procurement to project completion. Conduct site visits to monitor project progress and compliance with company standards. Interior Design Renovations and Updates Review existing designs and provide recommendations for budgeting or compliance with pre-determined budgets. Review interior design concepts for functionality and durability in senior living environments. Coordinate model rooms and assist in providing apartment upgrade recommendations. Keep Executive Leadership informed of current design trends and suggest upgrades to maximize revenue and reduce costs. Asset Maintenance & Compliance Assist in ensuring all properties meet local, state, and federal compliance standards. Monitor and track preventive maintenance schedules and identify potential risks. Support environmental, safety, and sustainability initiatives within asset management. Financial Oversight & Reporting Assist in preparing capital expenditure budgets and tracking project costs. Provide progress reports to the Corporate Property Manager on project status, spending, and key metrics. Collaborate with accounting and finance teams to ensure accurate forecasting and reporting. Manage the PO and CER processes and follow up with communities to ensure timely close-out and vendor payment. Stakeholder & Vendor Coordination Coordinate and execute TELS-related updates, reporting, and company initiatives. Collaborate with on-site teams, corporate leadership, and external vendors to execute projects. Review bids and ensure vendor compliance with project specifications. Communicate project updates to key stakeholders and assist in resolving challenges. Onboarding Process: Maintenance and Housekeeping Department Design, implement, and manage onboarding checklists for new Maintenance Department employees. Ensure all onboarding steps are completed, including safety, housekeeping, and virtual training. Regularly update onboarding materials to reflect current policies, procedures, and compliance standards. Develop and oversee structured training sessions on maintenance tasks, safety procedures, and company policies. Ensure all training documentation is completed and maintained for compliance. Qualifications Education:
Bachelor's degree in Business, Property Management, Real Estate, or a related field preferred. Experience:
3+ years in project management, asset management, or property operations (Senior Living, Multifamily, or Commercial Real Estate preferred). Skills: Strong project management and organizational abilities. Proficiency in budgeting, forecasting, and capital planning. Ability to manage multiple projects across different locations. Excellent communication and problem-solving skills. Experience with property management software (e.g., TELS) preferred.
Physical & Job Requirements Mobility & Dexterity Travel to different sites as needed. Ability to use computers, phones, and office equipment. Capable of reading documents and participating in both in-person and virtual meetings. Maintain high energy throughout long workdays including standing/sitting during meetings. Occasionally lift/move up to 50 lbs (e.g., during events or site activities).