the Renee White Team - Keller Williams Realty
Operations Coordinator
the Renee White Team - Keller Williams Realty, Walnut Creek, California, United States, 94598
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Operations Coordinator
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the Renee White Team - Keller Williams Realty the Renee White Team - Keller Williams Realty Walnut Creek, CA 2 months ago Over 200 applicants Join or sign in to find your next job
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Operations Coordinator
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the Renee White Team - Keller Williams Realty Get AI-powered advice on this job and more exclusive features. the Renee White Team - Keller Williams Realty provided pay range
This range is provided by the Renee White Team - Keller Williams Realty. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Base pay range
$28.00/hr - $32.00/hr Operations Coordinator (In-House) We are seeking a full-time Operations Coordinator to join our real estate team in Walnut Creek. This hands-on role is critical to ensuring the leadership team, office operations, and client support systems run smoothly and efficiently. The Coordinator plays a key role in supporting leadership with day-to-day scheduling, project preparation, administrative tasks, marketing assistance, CRM maintenance, and event support. Success in this role means maintaining a highly organized, professional environment while keeping operations on track behind the scenes. This is an in-office position that requires strong organizational skills, attention to detail, proactive communication, and a team-focused mindset. Key Responsibilities: Provide primary administrative and operational support to the leadership team. Maintain office organization, supplies, and readiness for day-to-day operations. Assist with preparation for client appointments, including pre-listing packages, CMA summaries, and marketing materials. Collect, file, and manage client and listing documentation. Support marketing activities, including preparing mailers, updating mailing lists, and coordinating with vendors. Assist with planning and execution of client events and team initiatives. Maintain and update CRM database with accurate client, listing, and event information. Handle internal scheduling, supply management, and office communications. Required Qualifications: Strong organizational skills and acute attention to detail. Proactive, self-starter mindset with the ability to anticipate needs. Excellent written and verbal communication skills. Ability to manage multiple tasks in a fast-paced, team-oriented environment. Tech-savvy; comfortable learning and navigating tools such as Google Workspace, CRM platforms, and Canva. Valid drivers license and reliable transportation. Ability to lift and carry up to 25 pounds as needed (e.g., paper, marketing materials, supplies). Preferred Qualifications: Previous administrative, operations, or customer service experience (real estate experience a plus but not required). Experience supporting a leadership team or executive. Familiarity with CRM systems (Follow Up Boss or similar). Event planning or marketing support experience. Tools Youll Use: Google Workspace (Docs, Sheets, Calendar, Gmail) CRM Systems (Follow Up Boss, AFrame) Canva (basic flyer and marketing material creation) DocuSign, Jotform, Glide, ShowingTime, CloudCMA, MLS (Paragon) (training provided) Slack (internal team communication) Standard office equipment (printers, scanners, phone systems) Location and Hours: Full-time, in-office role based in Walnut Creek, CA. Standard hours are MondayFriday, 8:30 AM to 5:30 PM. Some flexibility may be needed during event support or peak listing periods. Compensation and Benefits: Competitive hourly compensation ($28$32/hour depending on experience) Vacation pay and paid holidays 100% employer-paid medical, dental, and vision insurance for the employee Supportive, team-oriented work environment Opportunities for career growth within the organization Next Steps: All applicants will be invited to complete a short Candidate Survey upon applying. Completion of the survey is required to be considered for the position. If you are organized, proactive, and excited to play a key role in supporting a fast-paced leadership team and keeping office operations running smoothly, we encourage you to apply! Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Management and Manufacturing Get notified when a new job is posted.
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Operations Coordinator
role at
the Renee White Team - Keller Williams Realty the Renee White Team - Keller Williams Realty Walnut Creek, CA 2 months ago Over 200 applicants Join or sign in to find your next job
Join to apply for the
Operations Coordinator
role at
the Renee White Team - Keller Williams Realty Get AI-powered advice on this job and more exclusive features. the Renee White Team - Keller Williams Realty provided pay range
This range is provided by the Renee White Team - Keller Williams Realty. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Base pay range
$28.00/hr - $32.00/hr Operations Coordinator (In-House) We are seeking a full-time Operations Coordinator to join our real estate team in Walnut Creek. This hands-on role is critical to ensuring the leadership team, office operations, and client support systems run smoothly and efficiently. The Coordinator plays a key role in supporting leadership with day-to-day scheduling, project preparation, administrative tasks, marketing assistance, CRM maintenance, and event support. Success in this role means maintaining a highly organized, professional environment while keeping operations on track behind the scenes. This is an in-office position that requires strong organizational skills, attention to detail, proactive communication, and a team-focused mindset. Key Responsibilities: Provide primary administrative and operational support to the leadership team. Maintain office organization, supplies, and readiness for day-to-day operations. Assist with preparation for client appointments, including pre-listing packages, CMA summaries, and marketing materials. Collect, file, and manage client and listing documentation. Support marketing activities, including preparing mailers, updating mailing lists, and coordinating with vendors. Assist with planning and execution of client events and team initiatives. Maintain and update CRM database with accurate client, listing, and event information. Handle internal scheduling, supply management, and office communications. Required Qualifications: Strong organizational skills and acute attention to detail. Proactive, self-starter mindset with the ability to anticipate needs. Excellent written and verbal communication skills. Ability to manage multiple tasks in a fast-paced, team-oriented environment. Tech-savvy; comfortable learning and navigating tools such as Google Workspace, CRM platforms, and Canva. Valid drivers license and reliable transportation. Ability to lift and carry up to 25 pounds as needed (e.g., paper, marketing materials, supplies). Preferred Qualifications: Previous administrative, operations, or customer service experience (real estate experience a plus but not required). Experience supporting a leadership team or executive. Familiarity with CRM systems (Follow Up Boss or similar). Event planning or marketing support experience. Tools Youll Use: Google Workspace (Docs, Sheets, Calendar, Gmail) CRM Systems (Follow Up Boss, AFrame) Canva (basic flyer and marketing material creation) DocuSign, Jotform, Glide, ShowingTime, CloudCMA, MLS (Paragon) (training provided) Slack (internal team communication) Standard office equipment (printers, scanners, phone systems) Location and Hours: Full-time, in-office role based in Walnut Creek, CA. Standard hours are MondayFriday, 8:30 AM to 5:30 PM. Some flexibility may be needed during event support or peak listing periods. Compensation and Benefits: Competitive hourly compensation ($28$32/hour depending on experience) Vacation pay and paid holidays 100% employer-paid medical, dental, and vision insurance for the employee Supportive, team-oriented work environment Opportunities for career growth within the organization Next Steps: All applicants will be invited to complete a short Candidate Survey upon applying. Completion of the survey is required to be considered for the position. If you are organized, proactive, and excited to play a key role in supporting a fast-paced leadership team and keeping office operations running smoothly, we encourage you to apply! Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Management and Manufacturing Get notified when a new job is posted.
Sign in to set job alerts for Operations Coordinator roles.
San Francisco, CA $60,000.00-$80,000.00 5 months ago Education Operations Coordinator, Global Business Marketing
San Francisco, CA $76,000.00-$85,000.00 2 weeks ago San Francisco, CA $55,000.00-$62,500.00 23 hours ago Hayward, CA $100,000.00-$135,000.00 4 days ago Richmond, CA $100,000.00-$135,000.00 4 days ago San Francisco, CA $100,000.00-$150,000.00 2 weeks ago San Francisco, CA $80.00-$150.00 7 months ago San Francisco, CA $60,000.00-$80,000.00 2 months ago Operations Associate - Distribution Center 1st shift (7:00am - 3:00pm)
Richmond, CA $81,900.00-$150,100.00 2 days ago Retail Operations - Project Coordinator Lead
Dublin, CA $68,640.00-$70,000.00 3 weeks ago San Francisco, CA $2,290.00-$2,490.00 3 weeks ago Operations Manager & Executive Assistant
San Francisco, CA $80,000.00-$140,000.00 3 weeks ago Plant Operations Assistant - Benicia, CA
San Francisco, CA $24.00-$27.00 23 hours ago Customer Operations Associate - New Grad
San Francisco, CA $80,000.00-$100,000.00 2 weeks ago San Francisco, CA $60,000.00-$70,000.00 3 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr