Chicago Architecture Foundation
HR and Operations Coordinator
Chicago Architecture Foundation, Chicago, Illinois, United States, 60290
The HR and Operations Coordinator plays a vital role in supporting the day-to-day operations of the
People function and providing administrative support to the Chief Operating Officer (COO). This hybrid
role ensures the execution of HR processes such as payroll, benefits, onboarding, and data management,
while also helping to streamline operational tasks such as scheduling, communications, and cross departmental coordination.
This position is ideal for a highly organized, process-driven professional who enjoys administrative work
and is looking to grow in a nonprofit, people-focused environment
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
People Operations Support (Primary Scope)
Process semi-monthly payroll, ensuring accuracy and timely submission Support benefits administration by maintaining data accuracy across systems, managing open enrollment logistics, and completing manual tasks such as 401(k) loan approvals, enrollment corrections, and responding to employee benefits inquiries Maintain and audit employee data in the HRIS Ensure compliance through proper recordkeeping, training tracking, and labor law posting management Track and document HR-related compliance activities (e.g., policy acknowledgments, annual notices) Generate standard and ad hoc reports (e.g., headcount, turnover, DEI metrics) to support HR data analysis Support People Operations-related events and initiatives, including staff appreciation efforts, recognition programs, and all-staff communications Monitor and manage the centralized HR inbox, triaging requests appropriately and maintaining timely responses Submit and track HR-related expenses, invoices, and reimbursements in collaboration with Finance Administrative Support to COO (Secondary Scope)
Provide scheduling, meeting coordination, and logistical support for the Chief Operating Officer Assist with preparation of agendas, slide decks, and follow-ups for operations-related meetings Coordinate cross-functional tasks and help track key deadlines for operations initiative
Requirements
2+ years of experience in human resources, office administration, or operations suppor
Familiarity with HRIS and payroll systems (Paylocity a plus)
Ability to work a hybrid schedule and some weekends
Salary Description
Minimum $55,000 Annually
People function and providing administrative support to the Chief Operating Officer (COO). This hybrid
role ensures the execution of HR processes such as payroll, benefits, onboarding, and data management,
while also helping to streamline operational tasks such as scheduling, communications, and cross departmental coordination.
This position is ideal for a highly organized, process-driven professional who enjoys administrative work
and is looking to grow in a nonprofit, people-focused environment
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
People Operations Support (Primary Scope)
Process semi-monthly payroll, ensuring accuracy and timely submission Support benefits administration by maintaining data accuracy across systems, managing open enrollment logistics, and completing manual tasks such as 401(k) loan approvals, enrollment corrections, and responding to employee benefits inquiries Maintain and audit employee data in the HRIS Ensure compliance through proper recordkeeping, training tracking, and labor law posting management Track and document HR-related compliance activities (e.g., policy acknowledgments, annual notices) Generate standard and ad hoc reports (e.g., headcount, turnover, DEI metrics) to support HR data analysis Support People Operations-related events and initiatives, including staff appreciation efforts, recognition programs, and all-staff communications Monitor and manage the centralized HR inbox, triaging requests appropriately and maintaining timely responses Submit and track HR-related expenses, invoices, and reimbursements in collaboration with Finance Administrative Support to COO (Secondary Scope)
Provide scheduling, meeting coordination, and logistical support for the Chief Operating Officer Assist with preparation of agendas, slide decks, and follow-ups for operations-related meetings Coordinate cross-functional tasks and help track key deadlines for operations initiative
Requirements
2+ years of experience in human resources, office administration, or operations suppor
Familiarity with HRIS and payroll systems (Paylocity a plus)
Ability to work a hybrid schedule and some weekends
Salary Description
Minimum $55,000 Annually