Architecture
HR and Operations Coordinator
Architecture - Chicago, Illinois, United States, 60290
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HR and Operations Coordinator
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Chicago Architecture Center . Description The HR and Operations Coordinator plays a vital role in supporting the day-to-day operations of the People function and providing administrative support to the Chief Operating Officer (COO). This hybrid role ensures the execution of HR processes such as payroll, benefits, onboarding, and data management, while also helping to streamline operational tasks such as scheduling, communications, and cross-departmental coordination. This position is ideal for a highly organized, process-driven professional who enjoys administrative work and is looking to grow in a nonprofit, people-focused environment. Essential Functions People Operations Support (Primary Scope)
Process semi-monthly payroll, ensuring accuracy and timely submission. Support benefits administration by maintaining data accuracy across systems, managing open enrollment logistics, and completing manual tasks such as 401(k) loan approvals, enrollment corrections, and responding to employee benefits inquiries. Maintain and audit employee data in the HRIS. Ensure compliance through proper recordkeeping, training tracking, and labor law posting management. Track and document HR-related compliance activities (e.g., policy acknowledgments, annual notices). Generate standard and ad hoc reports (e.g., headcount, turnover, DEI metrics) to support HR data analysis. Support People Operations–related events and initiatives, including staff appreciation efforts, recognition programs, and all-staff communications. Monitor and manage the centralized HR inbox, triaging requests appropriately and maintaining timely responses. Submit and track HR-related expenses, invoices, and reimbursements in collaboration with Finance. Administrative Support to COO (Secondary Scope)
Provide scheduling, meeting coordination, and logistical support for the COO. Assist with preparation of agendas, slide decks, and follow-ups for operations-related meetings. Coordinate cross-functional tasks and help track key deadlines for operations initiatives. Requirements
2+ years of experience in human resources, office administration, or operations support. Familiarity with HRIS and payroll systems (Paylocity a plus). Ability to work a hybrid schedule and some weekends. Seniority level
Entry level Employment type
Full-time Job function
Human Resources Industries
Museums, Historical Sites, and Zoos Referrals increase your chances of interviewing at Chicago Architecture Center by 2x. Sign in to set job alerts for “Human Resources Operations Coordinator” roles. Location and salary details vary across postings, with some listings indicating active recruitment and others being outdated.
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HR and Operations Coordinator
role at
Chicago Architecture Center . Description The HR and Operations Coordinator plays a vital role in supporting the day-to-day operations of the People function and providing administrative support to the Chief Operating Officer (COO). This hybrid role ensures the execution of HR processes such as payroll, benefits, onboarding, and data management, while also helping to streamline operational tasks such as scheduling, communications, and cross-departmental coordination. This position is ideal for a highly organized, process-driven professional who enjoys administrative work and is looking to grow in a nonprofit, people-focused environment. Essential Functions People Operations Support (Primary Scope)
Process semi-monthly payroll, ensuring accuracy and timely submission. Support benefits administration by maintaining data accuracy across systems, managing open enrollment logistics, and completing manual tasks such as 401(k) loan approvals, enrollment corrections, and responding to employee benefits inquiries. Maintain and audit employee data in the HRIS. Ensure compliance through proper recordkeeping, training tracking, and labor law posting management. Track and document HR-related compliance activities (e.g., policy acknowledgments, annual notices). Generate standard and ad hoc reports (e.g., headcount, turnover, DEI metrics) to support HR data analysis. Support People Operations–related events and initiatives, including staff appreciation efforts, recognition programs, and all-staff communications. Monitor and manage the centralized HR inbox, triaging requests appropriately and maintaining timely responses. Submit and track HR-related expenses, invoices, and reimbursements in collaboration with Finance. Administrative Support to COO (Secondary Scope)
Provide scheduling, meeting coordination, and logistical support for the COO. Assist with preparation of agendas, slide decks, and follow-ups for operations-related meetings. Coordinate cross-functional tasks and help track key deadlines for operations initiatives. Requirements
2+ years of experience in human resources, office administration, or operations support. Familiarity with HRIS and payroll systems (Paylocity a plus). Ability to work a hybrid schedule and some weekends. Seniority level
Entry level Employment type
Full-time Job function
Human Resources Industries
Museums, Historical Sites, and Zoos Referrals increase your chances of interviewing at Chicago Architecture Center by 2x. Sign in to set job alerts for “Human Resources Operations Coordinator” roles. Location and salary details vary across postings, with some listings indicating active recruitment and others being outdated.
#J-18808-Ljbffr