Prequel Solutions
Job Description:
ob Title: Conference Planning Administrative Assistant Hybrid (Downtown Pittsburgh)
Location:
Downtown Pittsburgh, PA (3 days onsite, 2 days remote)
Contract Duration:
3 months, with potential to extend or convert to full-time
Seeking a detail-oriented and proactive
Administrative Assistant
to support a busy team responsible for corporate event planning and financial operations with a flagship company in Pittsburgh. This is a
hybrid role
based in
downtown Pittsburgh , requiring
3 days onsite
per week and
2 remote . The ideal candidate will have experience juggling multiple priorities, providing executive-level support, and ideally assisting with
conference coordination .
Key Responsibilities: Provide administrative support to the
Conference Planning Department
and select managers in the
Financial Planning & Analysis (FP&A)
team Manage calendars, schedule meetings, coordinate travel, process expense reports, and handle office supply orders Prepare and assemble budget documents, promotional materials, and name badges Support
conference logistics
including invitations, RSVPs, attendee lists, and reporting Create and maintain online
event registration sites
and manage meeting data Assist with
invoicing, reporting, and promotional item fulfillment
for events Provide
on-site event support
as needed Manage event platforms, particularly
Cvent , including site builds, attendee exports, and troubleshooting Preferred Qualifications:
Proficiency in
Microsoft Office , especially Outlook (calendar management) and Word Experience using
Cvent
or similar conference/event platforms Strong attention to detail and organizational skills Excellent time management and multitasking ability Professional communication skills with ability to interact at all organizational levels Customer service mindset and a team-player attitude
This is a great opportunity for someone with strong administrative experience, particularly in a fast-paced, event-driven environment.
If you're organized, adaptable, and looking to gain hands-on experience in corporate event support, we'd love to hear from you.
Required Skills: •Planning
ob Title: Conference Planning Administrative Assistant Hybrid (Downtown Pittsburgh)
Location:
Downtown Pittsburgh, PA (3 days onsite, 2 days remote)
Contract Duration:
3 months, with potential to extend or convert to full-time
Seeking a detail-oriented and proactive
Administrative Assistant
to support a busy team responsible for corporate event planning and financial operations with a flagship company in Pittsburgh. This is a
hybrid role
based in
downtown Pittsburgh , requiring
3 days onsite
per week and
2 remote . The ideal candidate will have experience juggling multiple priorities, providing executive-level support, and ideally assisting with
conference coordination .
Key Responsibilities: Provide administrative support to the
Conference Planning Department
and select managers in the
Financial Planning & Analysis (FP&A)
team Manage calendars, schedule meetings, coordinate travel, process expense reports, and handle office supply orders Prepare and assemble budget documents, promotional materials, and name badges Support
conference logistics
including invitations, RSVPs, attendee lists, and reporting Create and maintain online
event registration sites
and manage meeting data Assist with
invoicing, reporting, and promotional item fulfillment
for events Provide
on-site event support
as needed Manage event platforms, particularly
Cvent , including site builds, attendee exports, and troubleshooting Preferred Qualifications:
Proficiency in
Microsoft Office , especially Outlook (calendar management) and Word Experience using
Cvent
or similar conference/event platforms Strong attention to detail and organizational skills Excellent time management and multitasking ability Professional communication skills with ability to interact at all organizational levels Customer service mindset and a team-player attitude
This is a great opportunity for someone with strong administrative experience, particularly in a fast-paced, event-driven environment.
If you're organized, adaptable, and looking to gain hands-on experience in corporate event support, we'd love to hear from you.
Required Skills: •Planning