Accounts Payable Specialist

Job Title: Accounts Payable Accountant Location: Louisville, KY Industry: Non-Profit (NFP) Software: Sage 50, FACTS Temporary Pay: $25 per hour (negotiable based on experience) Duration of Project: 3+ months Temp-to-Hire: Interim position due to maternity leave Remote Work: In-office, 5 days a week Job Description: We are seeking a diligent and dependable Accounts Payable Accountant to join our finance department temporarily during a controllers maternity leave. This role is critical in ensuring the precise and prompt processing of payments and reimbursements, utilizing Sage 50 Accounting Software and FACTS Management Software. Key Responsibilities: Invoice Processing: Accurately process vendor invoices in Sage 50, ensuring correct general ledger (GL) coding, detailed descriptions, and proper approval routing. Check Management: Prepare and execute check runs for timely vendor payments, including coordination for signing and mailing checks. Reimbursements: Draft and process reimbursement forms for staff and volunteers, verifying accurate GL coding and necessary documentation. Recurring Payments: Enter and monitor recurring monthly payments, such as utilities and subscriptions, in Sage 50. Reconciliation: Reconcile vendor statements, addressing discrepancies, missing invoices, or credits promptly. Vendor Records: Maintain and update vendor records in Sage 50, including managing vendor profiles, W-9s, and mailing addresses. Tuition Expenses: Upload and manage tuition-related expense records using FACTS Management Software. Purchase Orders: Coordinate and track purchase orders, ensuring invoices align with approved school budget categories. Documentation: Organize and file paid invoices, reimbursement forms, and check copies, both digitally and physically. Communication: Professionally interact with vendors and staff regarding payment statuses, documentation issues, and policy clarifications. Monitoring: Identify and flag duplicate payments, incorrect charges, or unusual entries for review by the Finance Director. Budget Tracking: Monitor departmental and classroom budgets. Month-End Tasks: Assist with month-end AP closing tasks, including reporting and account reconciliation. Qualifications: Proficiency in Sage 50 Accounting Software and FACTS Management Software. Strong organizational skills and attention to detail. Excellent communication skills, both verbal and written. Ability to work independently and manage multiple priorities in a fast-paced environment. Experience in a non-profit organization is preferred but not required. IND123 #J-18808-Ljbffr