United States District Court for the Eastern District of Michigan
25-18 Court Administration Specialist
United States District Court for the Eastern District of Michigan, Detroit, Michigan, United States, 48226
Salary:
$65,225.00 - $106,053.00 Annually Location :
Detroit, MI 48226 Job Type:
Full-Time Job Number:
202500006 Department:
Clerk's Office Division:
Court Administration Opening Date:
08/01/2025 Closing Date:
8/31/2025 11:59 PM Eastern
Description
SALARY INFORMATION : Starting Salary Range: $65,225 - $81,556 Salary Range: $65,225 - $106,053
This position reports directly to the Clerk of Court/Court Administrator. The incumbent supports the Office of the Court Administrator, Chief Deputies of Administration and Operations, as well as other administrative service departments. Performs a variety of administrative, technical, and professional work related to multiple administrative functions, ensuring compliance with the appropriate guidelines, policies and approved internal controls. The incumbent serves as a central resource for meeting coordination, outreach functions and requests for information and assists in the planning and coordination of court sponsored events and ceremonies. This position also serves as a back up to other executive office support staff.
Work is performed in an office setting. Work may occur at off-site meeting locations or temporary duty stations. Occasional travel may be required for meetings and conferences. May occasionally require that work be performed outside the normal Court business hours of Monday through Friday, 8:30 am - 5:00 pm. Examples of Duties
Duties include, but are not limited to the following: Provides administrative support to Clerk of Court, Chief Deputy Clerks, senior managers and serves as a back-up to other administrative staff. Perform office reception duties, including receiving and screening calls, answering routine questions, directing calls and visitors, and distributing mail to the appropriate person or department. Communicate and respond to judges, chambers staff and management requests regarding court operations, policies and procedures. Communicate clearly and effectively, both orally and in writing, to explain operational matters and concepts. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Daily interaction with District Judges, Magistrate Judges, court staff, and the public. Prepare executive correspondence and other materials from dictation, rough copy or own notes for review and signature by unit executives and/or Chief Judge. Proofread and edit materials for accuracy, proper grammar, and spelling. Disseminate communications to appropriate executives, managers and staff, and follow up on action items to ensure a comprehensive and coordinated response, where required. Maintain calendar of the Chief Deputies. Make travel and lodging arrangements. Prepare travel vouchers in accordance with existing policies and procedures. Assist with the coordination and scheduling of United States Citizenship and Immigration Services (USCIS) on-site and off-site Naturalization Ceremonies. This includes direct interaction with District Judges, Magistrate Judges, and/or chambers staff, and USCIS for community and Court Naturalization Ceremonies. Provide support for naturalization ceremonies, both planning and day-of execution. Assist with the administration of Magistrate Judges' performance evaluation process. Develop and maintain logs, tracking forms, spreadsheets, and databases for tracking statistics and data for the evaluations. Coordinate reports and supporting documents and present to chair of evaluation committee (District Judge). Maintain records, files and other office reference materials, such as administrative manuals, bulletins, etc., including electronic and hard copy. Develop data tracking systems and a variety of other inventory related items. Coordinate approvals and payments for non-appropriated and fund accounts. Serve on Court Committees and assist committees with events and functions. Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees. Work closely with and perform as backup to the Executive Assistant, as required. Provide backup assistance and support to various administrative departments as directed. Perform other duties as assigned. Conference and Event Planning / Ceremonial & Special Court Sessions: Plan, manage and organize arrangements for court events and programs, court meetings, staff events and other programs. Duties include agenda and program development, site selection and planning, catering selections and speaker relations. Coordinate procurement and budgeting needs. Manage and direct all event logistics including program invitations, guest lists, etc. Maintain conference room calendars for various meeting room coordination. Arrange meetings, conferences, or other events including coordination of all notifications, preparation and distribution of meeting materials, administrative details and logistical matters. May be required to take meeting minutes. Assist with the employee recognition program, including tracking items and organizing recognition events. Coordinate and schedule court events including judicial investitures, portrait ceremonies, retirement ceremonies, law clerk orientation, judicial meetings, etc. Responsible for pre-event tasks including communications; invitations, programs and certificates; RSVP tracking; event space reservation; light refreshments/meals; and coordination of court photography, when applicable. Responsible for day of event coordination and logistics. Work closely with event POCs and Chief Judge regarding coordination and final approval. Internal Audits: Independently or leading a team, conduct and document internal control audits to assess operational efficiency and compliance with regulations; identify potential weaknesses and recommend improvements; monitor corrective action of any deficiencies identified in internal control and cyclical audits. Perform annual sensitive systems audit ensuring compliance with judiciary guidelines. Public Information & Communications: Serve as point of contact for assistance and information for judges, court staff, other court units, attorneys, bar associations, federal and state agencies, members of the public and other interested parties. Draft and proofread materials as directed, including news releases and internal/external Court announcements. Update and/or maintain content for public website, external publications, Court Directory, Court Administration SharePoint site, Court's LinkedIn account and other information relevant to the work of the Court and its civic engagement program. Responsible for the Court's Quarterly Newsletter (e.g. prepare the layout, write/solicit articles, etc.). Civics Outreach Program: Coordinate and support the Court's public outreach and engagement programs by ensuring compliance with rules and regulations and supporting logistical aspects, such as visitor and vendor access requests, procurement coordination, and space and facilities related management. Serve as the Court's point of contact and liaison between the Court and civic organizations. Organize and plan community outreach and educational events, such as student field trips, courthouse tours, Law Day, conferences and other engagement work as directed. Prepare invitations and programs for such events. Suggest and recommend events. Oversee the preparation and distribution of promotional material about the Court.
Typical Qualifications
QUALIFICATIONS Qualifications must be met at the time of the application.
Required
: High School graduation or equivalent and a minimum of two (2) years of specialized experience. Completion of a bachelor's degree* may be used an educational substitution.
Specialized experience
is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software for word processing, data entry and report generation. The successful candidate must possess the following knowledge, skills, and abilities: Proficient in the use of Microsoft Word, Excel, and PowerPoint. Skill and ability to manage an executive office in a professional environment. Ability to exercise mature judgment. Excellent written and oral communications, including the writing, editing, and proofreading of documents for spelling, grammar, style, abbreviations, and correct legal citation formats. Ability to learn Court rules and policies. Thorough knowledge of using executive office procedures and equipment. Familiarization with virtual platforms (Zoom, Teams, etc.). Ability to multitask. Ability to maintain confidentiality and interact tactfully with a wide variety of persons is critical. Skill in administrative matters: file maintenance, record keeping, reporting and preparation of presentation material.
Preferred : A minimum of two (2) years of specialized experience in a court/legal environment. *Degree must be from an accredited college or university in business or public administration, political science, criminal justice, law or closely related field. Supplemental Information MIED MISSION The mission of the Clerk's Office of the United States District Court for the Eastern District of Michigan is to assist the Court in the timely disposition of all case matters by providing support services: to schedule cases before the Court, to maintain the official record of the Court, to maintain all monetary transactions and financial records of the Court and to maintain all jury related operations of the Court in a manner that renders efficient, effective and courteous service to the general public, jurors, judicial officers, judicial staff members, the Federal Bar, other federal and state courts, litigants and other governmental agencies.
The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice. The U.S. District Court for the Eastern District of Michigan is an Equal Opportunity Employer. Please click on the link below for more information. 01
Are you a U.S. citizen or a lawful permanent resident (i.e., green card holder) seeking U.S. citizenship, or willing to complete an affidavit indicating your intent to apply for citizenship when you become eligible to do so.
Yes No
02
Do you have a High School diploma or GED?
Yes No
03
Are you able to meet the requirements of two years of specialized experience with or without the use of an educational substitution of a bachelors degree from an accredited college or university in business or public administration, political science, criminal justice, law or closely related field?Specialized experience is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software for word processing, data entry and report generation.
Yes No
Required Question
$65,225.00 - $106,053.00 Annually Location :
Detroit, MI 48226 Job Type:
Full-Time Job Number:
202500006 Department:
Clerk's Office Division:
Court Administration Opening Date:
08/01/2025 Closing Date:
8/31/2025 11:59 PM Eastern
Description
SALARY INFORMATION : Starting Salary Range: $65,225 - $81,556 Salary Range: $65,225 - $106,053
This position reports directly to the Clerk of Court/Court Administrator. The incumbent supports the Office of the Court Administrator, Chief Deputies of Administration and Operations, as well as other administrative service departments. Performs a variety of administrative, technical, and professional work related to multiple administrative functions, ensuring compliance with the appropriate guidelines, policies and approved internal controls. The incumbent serves as a central resource for meeting coordination, outreach functions and requests for information and assists in the planning and coordination of court sponsored events and ceremonies. This position also serves as a back up to other executive office support staff.
Work is performed in an office setting. Work may occur at off-site meeting locations or temporary duty stations. Occasional travel may be required for meetings and conferences. May occasionally require that work be performed outside the normal Court business hours of Monday through Friday, 8:30 am - 5:00 pm. Examples of Duties
Duties include, but are not limited to the following: Provides administrative support to Clerk of Court, Chief Deputy Clerks, senior managers and serves as a back-up to other administrative staff. Perform office reception duties, including receiving and screening calls, answering routine questions, directing calls and visitors, and distributing mail to the appropriate person or department. Communicate and respond to judges, chambers staff and management requests regarding court operations, policies and procedures. Communicate clearly and effectively, both orally and in writing, to explain operational matters and concepts. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Daily interaction with District Judges, Magistrate Judges, court staff, and the public. Prepare executive correspondence and other materials from dictation, rough copy or own notes for review and signature by unit executives and/or Chief Judge. Proofread and edit materials for accuracy, proper grammar, and spelling. Disseminate communications to appropriate executives, managers and staff, and follow up on action items to ensure a comprehensive and coordinated response, where required. Maintain calendar of the Chief Deputies. Make travel and lodging arrangements. Prepare travel vouchers in accordance with existing policies and procedures. Assist with the coordination and scheduling of United States Citizenship and Immigration Services (USCIS) on-site and off-site Naturalization Ceremonies. This includes direct interaction with District Judges, Magistrate Judges, and/or chambers staff, and USCIS for community and Court Naturalization Ceremonies. Provide support for naturalization ceremonies, both planning and day-of execution. Assist with the administration of Magistrate Judges' performance evaluation process. Develop and maintain logs, tracking forms, spreadsheets, and databases for tracking statistics and data for the evaluations. Coordinate reports and supporting documents and present to chair of evaluation committee (District Judge). Maintain records, files and other office reference materials, such as administrative manuals, bulletins, etc., including electronic and hard copy. Develop data tracking systems and a variety of other inventory related items. Coordinate approvals and payments for non-appropriated and fund accounts. Serve on Court Committees and assist committees with events and functions. Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees. Work closely with and perform as backup to the Executive Assistant, as required. Provide backup assistance and support to various administrative departments as directed. Perform other duties as assigned. Conference and Event Planning / Ceremonial & Special Court Sessions: Plan, manage and organize arrangements for court events and programs, court meetings, staff events and other programs. Duties include agenda and program development, site selection and planning, catering selections and speaker relations. Coordinate procurement and budgeting needs. Manage and direct all event logistics including program invitations, guest lists, etc. Maintain conference room calendars for various meeting room coordination. Arrange meetings, conferences, or other events including coordination of all notifications, preparation and distribution of meeting materials, administrative details and logistical matters. May be required to take meeting minutes. Assist with the employee recognition program, including tracking items and organizing recognition events. Coordinate and schedule court events including judicial investitures, portrait ceremonies, retirement ceremonies, law clerk orientation, judicial meetings, etc. Responsible for pre-event tasks including communications; invitations, programs and certificates; RSVP tracking; event space reservation; light refreshments/meals; and coordination of court photography, when applicable. Responsible for day of event coordination and logistics. Work closely with event POCs and Chief Judge regarding coordination and final approval. Internal Audits: Independently or leading a team, conduct and document internal control audits to assess operational efficiency and compliance with regulations; identify potential weaknesses and recommend improvements; monitor corrective action of any deficiencies identified in internal control and cyclical audits. Perform annual sensitive systems audit ensuring compliance with judiciary guidelines. Public Information & Communications: Serve as point of contact for assistance and information for judges, court staff, other court units, attorneys, bar associations, federal and state agencies, members of the public and other interested parties. Draft and proofread materials as directed, including news releases and internal/external Court announcements. Update and/or maintain content for public website, external publications, Court Directory, Court Administration SharePoint site, Court's LinkedIn account and other information relevant to the work of the Court and its civic engagement program. Responsible for the Court's Quarterly Newsletter (e.g. prepare the layout, write/solicit articles, etc.). Civics Outreach Program: Coordinate and support the Court's public outreach and engagement programs by ensuring compliance with rules and regulations and supporting logistical aspects, such as visitor and vendor access requests, procurement coordination, and space and facilities related management. Serve as the Court's point of contact and liaison between the Court and civic organizations. Organize and plan community outreach and educational events, such as student field trips, courthouse tours, Law Day, conferences and other engagement work as directed. Prepare invitations and programs for such events. Suggest and recommend events. Oversee the preparation and distribution of promotional material about the Court.
Typical Qualifications
QUALIFICATIONS Qualifications must be met at the time of the application.
Required
: High School graduation or equivalent and a minimum of two (2) years of specialized experience. Completion of a bachelor's degree* may be used an educational substitution.
Specialized experience
is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software for word processing, data entry and report generation. The successful candidate must possess the following knowledge, skills, and abilities: Proficient in the use of Microsoft Word, Excel, and PowerPoint. Skill and ability to manage an executive office in a professional environment. Ability to exercise mature judgment. Excellent written and oral communications, including the writing, editing, and proofreading of documents for spelling, grammar, style, abbreviations, and correct legal citation formats. Ability to learn Court rules and policies. Thorough knowledge of using executive office procedures and equipment. Familiarization with virtual platforms (Zoom, Teams, etc.). Ability to multitask. Ability to maintain confidentiality and interact tactfully with a wide variety of persons is critical. Skill in administrative matters: file maintenance, record keeping, reporting and preparation of presentation material.
Preferred : A minimum of two (2) years of specialized experience in a court/legal environment. *Degree must be from an accredited college or university in business or public administration, political science, criminal justice, law or closely related field. Supplemental Information MIED MISSION The mission of the Clerk's Office of the United States District Court for the Eastern District of Michigan is to assist the Court in the timely disposition of all case matters by providing support services: to schedule cases before the Court, to maintain the official record of the Court, to maintain all monetary transactions and financial records of the Court and to maintain all jury related operations of the Court in a manner that renders efficient, effective and courteous service to the general public, jurors, judicial officers, judicial staff members, the Federal Bar, other federal and state courts, litigants and other governmental agencies.
The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice. The U.S. District Court for the Eastern District of Michigan is an Equal Opportunity Employer. Please click on the link below for more information. 01
Are you a U.S. citizen or a lawful permanent resident (i.e., green card holder) seeking U.S. citizenship, or willing to complete an affidavit indicating your intent to apply for citizenship when you become eligible to do so.
Yes No
02
Do you have a High School diploma or GED?
Yes No
03
Are you able to meet the requirements of two years of specialized experience with or without the use of an educational substitution of a bachelors degree from an accredited college or university in business or public administration, political science, criminal justice, law or closely related field?Specialized experience is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software for word processing, data entry and report generation.
Yes No
Required Question