Stantec
Document Controls Specialist
At Stantec, we help deliver the critical minerals needed to power our world, from the cars we drive to the infrastructure powering our communities. And we dont just design the largest, deepest, and most technically challenging mines in the worldwe do it sustainably. Were helping clients reduce energy usage, adopt clean energy sources, and implement digital solutions and automation. Join our team of mining professionals and youll be at the forefront of this evolving industry while building the mine of the future. Youll also build your own future, with exciting opportunities for development and advancement. Your Opportunity
The Project Services department is currently seeking a Document Controls Specialist to join our Energy and Resources team. This position requires a detail-oriented individual that will provide document management/control services for our mining projects. The Document Control Specialist will be required to work full time from the Chandler (Phoenix), Arizona office or client sites to support daily work tasks, training, meetings, and group events. The Project Services team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to the departments success. If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet with you! Key Responsibilities
Format client deliverables, tracks/controls, and files various document types. Imports tables, figures, drawings, and photos from other software into Microsoft Word. Supports project teams in the delivery of high-quality project deliverables that conform to Stantec standards. Completes routine follow up and data entry. Issues, receives, records, and files project-related communications and records. Attends internal and external meetings. May be required to prepare and distribute meeting minutes. Follows Stantec electronic filing and naming structure process and procedures. Prepares deliverable packages for issuance to clients and potential clients. Provides other clerical/technical support to staff as needed. Performs quality assurance checks on project files and client deliverables. Collaborates with DMDC Supervisor, Project Managers, and Technical Leads to develop and implement project specific DMDC procedures. Capabilities and Credentials
Must have a strong command of the English language and excellent communication skills. Must be proficient in Microsoft Office with knowledge of a variety of other computer applications (e.g., Adobe Acrobat, ProjectWise, BIM 360). Must have the ability to quickly learn new software applications to improve speed and efficiency. Must demonstrate an elevated level of attention to detail in completion of tasks and cross referencing of information in several documents and logs. Must demonstrate the ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment. Must grasp instructions and information rapidly and apply them with varying degrees of supervision. Must possess a high degree of confidentiality. Must be available to work overtime as necessary to meet project deadlines. May be requested to work weekends or come in early. Ability to travel as required for project assignments. Valid drivers license is required. Education and Experience
High school diploma or equivalent. Minimum of two to three years of related experience, or an equivalent combination of education and related experience. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
At Stantec, we help deliver the critical minerals needed to power our world, from the cars we drive to the infrastructure powering our communities. And we dont just design the largest, deepest, and most technically challenging mines in the worldwe do it sustainably. Were helping clients reduce energy usage, adopt clean energy sources, and implement digital solutions and automation. Join our team of mining professionals and youll be at the forefront of this evolving industry while building the mine of the future. Youll also build your own future, with exciting opportunities for development and advancement. Your Opportunity
The Project Services department is currently seeking a Document Controls Specialist to join our Energy and Resources team. This position requires a detail-oriented individual that will provide document management/control services for our mining projects. The Document Control Specialist will be required to work full time from the Chandler (Phoenix), Arizona office or client sites to support daily work tasks, training, meetings, and group events. The Project Services team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to the departments success. If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet with you! Key Responsibilities
Format client deliverables, tracks/controls, and files various document types. Imports tables, figures, drawings, and photos from other software into Microsoft Word. Supports project teams in the delivery of high-quality project deliverables that conform to Stantec standards. Completes routine follow up and data entry. Issues, receives, records, and files project-related communications and records. Attends internal and external meetings. May be required to prepare and distribute meeting minutes. Follows Stantec electronic filing and naming structure process and procedures. Prepares deliverable packages for issuance to clients and potential clients. Provides other clerical/technical support to staff as needed. Performs quality assurance checks on project files and client deliverables. Collaborates with DMDC Supervisor, Project Managers, and Technical Leads to develop and implement project specific DMDC procedures. Capabilities and Credentials
Must have a strong command of the English language and excellent communication skills. Must be proficient in Microsoft Office with knowledge of a variety of other computer applications (e.g., Adobe Acrobat, ProjectWise, BIM 360). Must have the ability to quickly learn new software applications to improve speed and efficiency. Must demonstrate an elevated level of attention to detail in completion of tasks and cross referencing of information in several documents and logs. Must demonstrate the ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment. Must grasp instructions and information rapidly and apply them with varying degrees of supervision. Must possess a high degree of confidentiality. Must be available to work overtime as necessary to meet project deadlines. May be requested to work weekends or come in early. Ability to travel as required for project assignments. Valid drivers license is required. Education and Experience
High school diploma or equivalent. Minimum of two to three years of related experience, or an equivalent combination of education and related experience. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.