Virginia Department of Human Resource Management
Programming Assistant
Virginia Department of Human Resource Management, Fairfax, Virginia, United States, 22030
Programming Assistant
The Programming Assistant will report to the Assistant Director, Programming and Engagement, and specifically support the programming team in the areas of onsite event management, hospitality/catering setup, logistics, travel, research, database management, and educational activities. They should be welcoming and approachable to visiting artists, companies, and staff. This position will collaborate closely with staff across all Center for the Arts and the College of Visual and Performing Arts departments. This is an excellent opportunity for someone interested in gaining hands-on experience in performing arts management, events management, and higher education while also building communication and project management skills. Responsibilities: Greeting and welcoming artists and introducing them to George Mason University; Monitoring rehearsals and performances, serving as a resource for visiting artists' needs; Setting up catering and hospitality, replenishing each throughout artists' stay; and Coordinating Pre-Performance Discussions, including escorting artists and moderators to PPD location, providing introductions, and managing time throughout the discussion. Administrative support for GPAM and Family series performances: Creating transportation schedules; Confirming lodging details; Compiling hospitality lists and submitting catering orders; and Assisting with performance day-of schedule creation. Administrative support for engagements: Creating event registrations in Mason360; Producing marketing graphics via Canva and posting fliers around campus; and Assisting with booking on-campus spaces via 25Live. Assistance with program evaluation and impact of CFA engagement activities: Creating and distributing post-event surveys using Qualtrics; Analyzing survey data and assisting with creating final residency reports; Compiling Post-Show Notes for each performance; and Updating the CFA programming budget and archival databases. Conduct research as needed on industry trends and other pertinent topics: Including: Other performing Arts Centers programming and engagement initiatives; and Identifying new campus and local community partners. Internal administrative support and participation: Assisting with meeting setup for A-Team and other internal meetings as needed; Attending and participating in CFA/CVPA meetings and external meetings with visiting artists; and Assistance with special CVPA and collaborative initiatives, including the Young Alumni Commissioning Project and GAMEMason. Required Qualifications: Be welcoming and approachable to all visiting artists; Be able to work well in a team environment and independently; Possess the ability to work with a culturally and ethnically diverse population of artists, students, faculty, staff, patrons, and community members; Be able to maintain confidentiality and work with artists and staff in sensitive situations; Possess excellent interpersonal, written, and verbal communication skills as well as the ability to communicate with extreme professionalism; Possess the ability to meet deadlines, work accurately and quickly with attention to detail, and be able to manage multiple complex tasks simultaneously; Demonstrate a strong work ethic, resilience, and the ability to handle occasionally long hours and a fast-paced work environment with a positive attitude; Be available and accessible for the time commitment involved; Ability to work 15-30 hours per week, mostly between regular business hours of 9:00 am to 5:00 pm, with frequent weekend or evening hours as needed; Must have reliable personal transportation and be able to work in-person on GMU's Fairfax campus; Must hold a US driver's license valid for at least 2 years and have a clean driving record, with no more than two at-fault accidents/moving violations or no violations for driving under the influence of alcohol or drugs/reckless driving in the past two years; and Must be comfortable driving a large passenger vehicle (12-15 seats). Preferred Qualifications: Prior experience and/or strong interest in a wide variety of performing/visual arts genres; Prior experience and/or strong interest in working with a wide variety of teams and departments; Prior experience and/or strong interest in working at a university or with students; Strong interest in developing public speaking skills; Demonstrated ability working with a diverse population of artists, students, faculty, staff, and community members; and Familiarity with digital collaboration tools and applications such as 25Live, Smartsheet, Outlook, Zoom, Microsoft Teams, and Qualtrics Instructions to Applicants: For full consideration, applicants must apply for GMU Worker at
https://jobs.gmu.edu/ . Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter and Resume for review. Posting Open Date:
July 7, 2025 For Full Consideration, Apply by:
July 21, 2025 Open Until Filled:
Yes Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
The Programming Assistant will report to the Assistant Director, Programming and Engagement, and specifically support the programming team in the areas of onsite event management, hospitality/catering setup, logistics, travel, research, database management, and educational activities. They should be welcoming and approachable to visiting artists, companies, and staff. This position will collaborate closely with staff across all Center for the Arts and the College of Visual and Performing Arts departments. This is an excellent opportunity for someone interested in gaining hands-on experience in performing arts management, events management, and higher education while also building communication and project management skills. Responsibilities: Greeting and welcoming artists and introducing them to George Mason University; Monitoring rehearsals and performances, serving as a resource for visiting artists' needs; Setting up catering and hospitality, replenishing each throughout artists' stay; and Coordinating Pre-Performance Discussions, including escorting artists and moderators to PPD location, providing introductions, and managing time throughout the discussion. Administrative support for GPAM and Family series performances: Creating transportation schedules; Confirming lodging details; Compiling hospitality lists and submitting catering orders; and Assisting with performance day-of schedule creation. Administrative support for engagements: Creating event registrations in Mason360; Producing marketing graphics via Canva and posting fliers around campus; and Assisting with booking on-campus spaces via 25Live. Assistance with program evaluation and impact of CFA engagement activities: Creating and distributing post-event surveys using Qualtrics; Analyzing survey data and assisting with creating final residency reports; Compiling Post-Show Notes for each performance; and Updating the CFA programming budget and archival databases. Conduct research as needed on industry trends and other pertinent topics: Including: Other performing Arts Centers programming and engagement initiatives; and Identifying new campus and local community partners. Internal administrative support and participation: Assisting with meeting setup for A-Team and other internal meetings as needed; Attending and participating in CFA/CVPA meetings and external meetings with visiting artists; and Assistance with special CVPA and collaborative initiatives, including the Young Alumni Commissioning Project and GAMEMason. Required Qualifications: Be welcoming and approachable to all visiting artists; Be able to work well in a team environment and independently; Possess the ability to work with a culturally and ethnically diverse population of artists, students, faculty, staff, patrons, and community members; Be able to maintain confidentiality and work with artists and staff in sensitive situations; Possess excellent interpersonal, written, and verbal communication skills as well as the ability to communicate with extreme professionalism; Possess the ability to meet deadlines, work accurately and quickly with attention to detail, and be able to manage multiple complex tasks simultaneously; Demonstrate a strong work ethic, resilience, and the ability to handle occasionally long hours and a fast-paced work environment with a positive attitude; Be available and accessible for the time commitment involved; Ability to work 15-30 hours per week, mostly between regular business hours of 9:00 am to 5:00 pm, with frequent weekend or evening hours as needed; Must have reliable personal transportation and be able to work in-person on GMU's Fairfax campus; Must hold a US driver's license valid for at least 2 years and have a clean driving record, with no more than two at-fault accidents/moving violations or no violations for driving under the influence of alcohol or drugs/reckless driving in the past two years; and Must be comfortable driving a large passenger vehicle (12-15 seats). Preferred Qualifications: Prior experience and/or strong interest in a wide variety of performing/visual arts genres; Prior experience and/or strong interest in working with a wide variety of teams and departments; Prior experience and/or strong interest in working at a university or with students; Strong interest in developing public speaking skills; Demonstrated ability working with a diverse population of artists, students, faculty, staff, and community members; and Familiarity with digital collaboration tools and applications such as 25Live, Smartsheet, Outlook, Zoom, Microsoft Teams, and Qualtrics Instructions to Applicants: For full consideration, applicants must apply for GMU Worker at
https://jobs.gmu.edu/ . Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter and Resume for review. Posting Open Date:
July 7, 2025 For Full Consideration, Apply by:
July 21, 2025 Open Until Filled:
Yes Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer