Medical University of South Carolina
UNIV - Human Resources Coordinator COM Deans Office: CoE HR
Medical University of South Carolina, Charleston, South Carolina, United States, 29401
Administrative Coordinator
The College of Medicine Dean's Office is seeking an Administrative (Human Resources) Coordinator to support the operations of the Human Resources Center of Expertise (CoE-HR) in the College of Medicine (COM). The role involves providing professional administrative support to assigned departments within the College of Medicine and serving as a liaison between the COM departments and the University Human Resources Management, Medical University of South Carolina Physicians (MUSCP) Human Resources, the Center for Global Health, Medical University Hospital Authority (MUHA) Human Resources, and other internal and external stakeholders. The Administrative Coordinator will oversee and coordinate the departments' operating personnel systems, including hiring, termination, and employee relations. They will facilitate all personnel functions for the department including Position/Employee Action Requests, posting and hiring processes, faculty appointments, promotion and tenure, credentialing, compliance training, salary increases, and coordination of visa applications for incoming international faculty and staff. Responsibilities include: Assisting with the drafting and creation of position descriptions for all faculty, staff, and other types of employees. Providing assistance with recruitment and candidate interviews. Assisting departments with the creation of New Hire in Our Day for all new hires, dual employment requests, bonuses, assignment changes, salary and fund changes, promotions, and TERM. Coordinating and performing logistical and administrative tasks for the College of Medicine Human Resources Center of Expertise. Coordinating and facilitating all aspects of Faculty Appointments for assigned departments within the College of Medicine. Responsible for daily data entry into several databases to maintain a vast electronic filing system of all personnel related matters for the College of Medicine. Assisting each department with annual reviews for probationary review, catch-up review, annual on-cycle review, Employee Satisfaction, and Conflict of Interest. Serving as timekeeper for the Dean, and Dean's direct reports according to the College of Medicine Chair Leave Policy. Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration, or administrative services; or a bachelor's degree and two years experience in business management, public administration, or administrative services. Physical Requirements: Ability to perform job functions in an upright, seated, and walking/mobile position; ability to work indoors and in confined/cramped spaces; ability to lift and carry 15 lbs., unassisted; ability to maintain 20/40 vision, corrected, in one eye or with both eyes; and ability to hear and/or understand whispered conversations at a distance of 3 feet. The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.
The College of Medicine Dean's Office is seeking an Administrative (Human Resources) Coordinator to support the operations of the Human Resources Center of Expertise (CoE-HR) in the College of Medicine (COM). The role involves providing professional administrative support to assigned departments within the College of Medicine and serving as a liaison between the COM departments and the University Human Resources Management, Medical University of South Carolina Physicians (MUSCP) Human Resources, the Center for Global Health, Medical University Hospital Authority (MUHA) Human Resources, and other internal and external stakeholders. The Administrative Coordinator will oversee and coordinate the departments' operating personnel systems, including hiring, termination, and employee relations. They will facilitate all personnel functions for the department including Position/Employee Action Requests, posting and hiring processes, faculty appointments, promotion and tenure, credentialing, compliance training, salary increases, and coordination of visa applications for incoming international faculty and staff. Responsibilities include: Assisting with the drafting and creation of position descriptions for all faculty, staff, and other types of employees. Providing assistance with recruitment and candidate interviews. Assisting departments with the creation of New Hire in Our Day for all new hires, dual employment requests, bonuses, assignment changes, salary and fund changes, promotions, and TERM. Coordinating and performing logistical and administrative tasks for the College of Medicine Human Resources Center of Expertise. Coordinating and facilitating all aspects of Faculty Appointments for assigned departments within the College of Medicine. Responsible for daily data entry into several databases to maintain a vast electronic filing system of all personnel related matters for the College of Medicine. Assisting each department with annual reviews for probationary review, catch-up review, annual on-cycle review, Employee Satisfaction, and Conflict of Interest. Serving as timekeeper for the Dean, and Dean's direct reports according to the College of Medicine Chair Leave Policy. Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration, or administrative services; or a bachelor's degree and two years experience in business management, public administration, or administrative services. Physical Requirements: Ability to perform job functions in an upright, seated, and walking/mobile position; ability to work indoors and in confined/cramped spaces; ability to lift and carry 15 lbs., unassisted; ability to maintain 20/40 vision, corrected, in one eye or with both eyes; and ability to hear and/or understand whispered conversations at a distance of 3 feet. The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.