NOW HIRING: Town Hiring Payroll & Benefits Coordinator

FINANCE DEPARTMENT PAYROLL & BENEFITS COORDINATOR Unit: Non-Union Status: Exempt Reporting To: Assistant Finance Director Base Wages: MS-7-1 $62,861.33 Hours: Monday Friday, 8:30AM 4:30PM. Application Deadline: Open until filled DEFINITION The Payroll & Benefits Coordinator is responsible for the accurate and complete processing of weekly payroll for town employees, administering mandatory and voluntary deductions from wages, and administering employee enrollment, modification, and termination of benefits. The Payroll & Benefits Coordinator will work closely with the Town Managers Office/Human Resources Department, employees, the towns benefits providers, applicable retirement systems, and department leadership to ensure payroll and employee records are accurate, current, and complete, and payroll and benefits actions are timely and well documented. ESSENTIAL FUNCTIONS Working under the direction of the Assistant Finance Director performs the following functions: Collect weekly payroll from town departments, including documentation regarding out-of-grade assignments, paid details, overtime, and other non-weekly earnings, ensuring payroll submitted is complete and accurate. Manage, process, and verify weekly, bi-weekly, and monthly payroll deductions including mandatory deductions, retirement, voluntary benefits premiums, and garnishments. Manage coding system for earnings and deductions, ensure it is logical, complete and accurate and aligns with appropriate department accounts. Ensure earnings and deductions are accurate and updated as changes occur in categories including annual cost-of-living increases, transfers, promotions and demotions, changes in benefits premium deductions, and garnishments. Enroll, disenroll, and make other changes to benefits including managing enrollment files with health insurance, life insurance, disability insurance, flexible spending, deferred compensation, garnishments, and other categories. Maintain electronic employee records through the towns accounting/payroll software; enter, activate, deactivate, and update the status of new, terminated, promoted, transferred, and retired employees. Calculate retroactive pay for Union Contract Updates and individual employees, process final payouts for terminated/retired employees, and make all required changes to employee records. Coordinate with Middlesex Retirement ensuring correct salaries, deductions, and other information are applied to existing active employees. Research historic records for Middlesex County Retirement System time buyback requests. Prepare reports, forms, and other documentation or communications. Ensure employees receive excellent service, and investigate complaints or issues related to payroll and benefits enrollment. Assist in annual open enrollment activities including the Benefits Fair. Identify, propose, and assist with the implementation of policies, procedures, guidelines, and standards that improve the effectiveness and efficiency of payroll and benefits administration. Assist with Employment Verification requests. Other duties as assigned. MINIMUM QUALIFICATIONS Associates degree in business administration or similar field of study or relevant combination of education and experience related to payroll and benefits functions, municipal, or office administrative functions. Knowledge of the principles, practices, laws, and regulations related to employee earnings and benefits. Detailed oriented and able to manage processes that require accuracy. Ability to develop and maintain positive relationships with employees and department heads. Ability to exercise initiative and good judgment, set priorities, and complete efforts independently and as a member of a team. Excellent verbal and writing skills. Experience with Microsoft Office products and ability to effectively utilize Word, Excel, PowerPoint, and other standard administrative software. Experience with Enterprise ERP (Munis) strongly preferred. JOB ENVIRONMENT Work environment is characteristic of an office environment, with even walking surfaces and generally low noise levels. PHYSICAL REQUIREMENTS The work is generally of an intellectual nature. While performing the functions of this job, the employee is required to stand and sit for prolonged periods. Frequently required use of hands to handle, or feel objects; reaches with hands and arms, bends, stoops, kneels, and/or crouches. Specific vision abilities required include close and medium-distance vision and the ability to adjust focus. Must be able to hear normal sounds, distinguish sound as voice, and communicate through human speech. Required to lift and carry equipment and supplies weighing up to 50 pounds. This position requires the ability to operate a keyboard, computer mouse, telephone, fax, copier, writing tools, scissors, and other standard office equipment. EOE To Apply: Submit completed application, resume, and cover letter to: Town Managers Office Attn: Human Resources Director 121 Glen Road Wilmington, MA 01887 If submitting by email please use Position: Payroll & Benefits Coordinator in the subject line. Completed application, resume, and cover letter may be attached as a PDF to the email. Please note, we will not reformat or fix formatting issues if sending electronically in a file type other than PDF. #J-18808-Ljbffr