Executive Personal Assistant to Visionary CEO

Executive Personal Assistant to Visionary CEO

Join to apply for the Executive Personal Assistant to Visionary CEO role at Mahler Private Staffing

Executive Personal Assistant to Visionary CEO

Join to apply for the Executive Personal Assistant to Visionary CEO role at Mahler Private Staffing

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Mahler Private Staffing provided pay range

This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$200,000.00/yr - $225,000.00/yr

Executive Personal Assistant to Visionary CEO

Location: West Side, Manhattan (On-site required)

Availability: Full-time | Must be responsive evenings & weekends

Level: Senior Executive Support

Are you a high-level Executive Personal Assistant with unmatched organizational skills, discretion, and the ability to thrive in fast-moving, high-stakes environments? We are looking for a powerhouse EPA to support a multifaceted CEO whose life and work span industries and time zones.

About the Role:

This is not your standard EA position. You will become a true extension of the CEO—planning, coordinating, anticipating, and problem-solving across all aspects of her professional, personal, and family life. You will manage an ever-evolving calendar, coordinate complex travel, support family logistics, communicate with stakeholders at all levels, and serve as a trusted right hand.

Key Responsibilities:

• Masterfully manage a demanding calendar of business, personal, and philanthropic commitments
• Plan and coordinate domestic/international travel and high-level meetings
• Liaise with internal staff, external partners, vendors, and household personnel
• Draft clear, professional communications and manage sensitive correspondence
• Oversee logistics for CEO’s children’s school and extracurricular schedules
• Coordinate family logistics and household staff
• Maintain confidentiality and act with absolute discretion
• Help shape and uphold company culture and brand integrity

What You Bring:

• 5+ years supporting senior executives in hybrid EA/PA roles
• Ability to think several steps ahead and handle multiple competing priorities
• Impeccable judgment, professionalism, and discretion
• Excellent written and verbal communication skills
• Outstanding organizational, time management, and interpersonal skills
• Capable of working independently, taking initiative, and contributing to a strong team
• Strong relationship builder who can work fluidly with a wide range of stakeholders
• Proficient in Microsoft Office Suite and modern productivity tools
• Flexible, highly responsive, and committed to excellence in a 24/7 environment

Why Join Us?

You will play a critical role in amplifying the impact of a remarkable leader—one whose work touches innovation, creativity, and social good. This is a career-defining opportunity for an EA who wants to operate at the highest level and make a real difference.

Schedule:

• Generally, Monday - Friday, 9:00 am to 6:00 pm with a 24/7 mindset and availability. Flexibility is key.

Compensation:

• Annual base compensation range of $200,000 to $225,000 depending on experience
• Annual discretionary bonus and full benefits
• If your compensation requirement is more, please explain in a short letter why we should consider your application. All resumes will be held in strict confidence.

To Apply:

• Please send a one-page letter of introduction and your resume at for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
• Our client would like to complete the hiring process by September 1, understanding that a notification process will follow.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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