Position Summary:
Our client is seeking a professional and detail-oriented Receptionist to manage our front desk while also assisting with data entry tasks. This dual-role position requires excellent communication skills, the ability to multitask, and strong attention to detail. The ideal candidate will be the first point of contact for visitors and callers and will also support the team by accurately entering and maintaining data in our systems.
Qualifications:
Bilingual English & Spanish
High school diploma or equivalent; additional administrative training is a plus
1+ year of experience in a receptionist or clerical role preferred
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Strong typing and data entry skills with high accuracy
Excellent verbal and written communication skills
Ability to prioritize tasks and manage time effectively
Friendly and professional demeanor
Key Responsibilities:
Reception Duties:
Greet and welcome visitors in a professional and friendly manner
Answer, screen, and direct phone calls to appropriate staff
Maintain a clean and organized reception area
Receive, sort, and distribute incoming mail and deliveries
Assist with scheduling meetings and managing conference room calendars
Provide general administrative and clerical support
Data Entry Duties: Accurately input data into company systems, spreadsheets, or databases
Review and verify data for accuracy and completeness
Maintain organized digital and paper filing systems
Assist with generating reports as requested
Collaborate with other departments to ensure data accuracy and consistency
Work Environment: Office setting
Monday through Friday schedule (8am-5pm)
May require extended periods of sitting and computer use