Quarles & Brady
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- 3 My Profile
We are seeking a Payroll Supervisor to join our Milwaukee office. The Payroll Supervisor plays a pivotal dual role, overseeing and coordinating the payroll team's operations while actively managing and performing key payroll processes. This hands-on position ensures accurate and timely payroll processing, reconciliation, and compliance, while also serving as the primary liaison with internal and external stakeholders. It combines leadership and execution, requiring expertise in payroll systems, accounting principles, and an ability to balance strategic oversight with detailed, day-to-day responsibilities.
Responsibilities/Duties:
- Payroll:
- Oversee and coordinate work assignments for Firm's payroll staff, ensuring efficiency and accuracy.
- Act as the primary point of contact for payroll-related inquiries, troubleshooting, and escalations.
- Mentor and develop payroll staff, fostering continuous improvement and adherence to best practices.
- Delegate tasks effectively and ensure timely completion of payroll processes and projects.
- Act as the firm's primary payroll resource, addressing questions about procedures, exceptions, and technical/system issues, while serving as the liaison to the external payroll processor and other third parties. Research and resolve or delegate payroll-related inquiries, including those involving iPay.
- Collaborate with department management and others to develop operating procedures, plan for system upgrades, and to troubleshoot technical, system or tax issues.
- Add new employees, update earnings and benefit deductions, change direct deposit and tax withholding information, coordinate special payments, record termination dates using ADP Workforce Now.
- Timely and accurately process all regular pay, special payments and bonuses, deductions, loan payments, contributions, garnishments, support orders, etc.
- Understand the nuances of different pay types including salaried, salaried plus overtime, hourly, billable hour and K-1 partner pay.
- Transmit semi-monthly payroll to outside processor on a timely basis as required.
- Review semi-monthly payroll audit reports to ensure accuracy and reasonableness of the processed payroll.
- Prepare manual payroll checks and prepare wire request to transfer sufficient funds into the payroll bank account to cover draws and payroll taxes/garnishments.
- Acts as a liaison to the external payroll processor to ensure accurate and timely filing of regulatory reports and remittance of payments related to federal forms 940, 941 and W-2 as well as state income tax withholdings and unemployment taxes.
- Ensure accuracy of third-party records in regards to employee contributions to flex, HSA, transit and the retirement plan. Forward employee contributions on a timely basis, per plan or IRS rules.
- Prepare standard and customized reports as requested.
- Prepare semi-monthly payroll journal entries.
- Prepares and responds to various external payroll surveys as required.
- Prepares the Partner compensation distributions.
- Participate in annual financial and employee benefit plan audits.
- Provide new hire orientation in regards to payroll processes.
- Develop the annual payroll calendar reflecting due dates, transmittal dates, and periods covered for the hourly, paralegal and salaried staff.
- Calculate overtime for paralegals
- Upload files from retirement plan provider including 401k contributions and loan payments.
- Review and process time information recorded in Kronos time and attendance software for non-exempt employees, looking for abnormalities and possible data errors.
- Other:
- Serves as the point person for the Payroll Group.
- Reconcile general ledger accounts as assigned.
- Assist in the preparation of year-end audit workpapers.
- Other duties and special projects as assigned.
Education/Experience:
- A minimum of an associates degree in accounting or equivalent relevant experience. Bachelor's degree preferred.
- 8+ years progressive payroll-related experience
- Strong analytical and problem-solving skills
- Accuracy and strong attention to detail required
- Ability to take initiative and act in a leadership role
- Ability to work with diverse populations
- Ability to work independently and as a team player
- Excellent sensitivity, confidentiality and judgment
- Excellent organizational, interpersonal relations, and communication skills required
- Strong customer service attitude
- Proficient with a variety of Window based software, including above average spreadsheet knowledge
- Ability to coordinate many issues/projects at once
- Work well under pressure.
- Ability to assess priorities under tight deadlines
Quarles is an equal opportunity employer.
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