Stratford Solutions Inc.
Senior HR Office Administrator
Stratford Solutions Inc., New Rochelle, New York, United States
Job Title: Senior Office Administrator
Location: New Rochelle, NY
Job Type :
Full time Work schedule: Normal business hours Monday-Friday Pay Rate: $28 per hour Job Description: We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems. Key Responsibilities Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness. Maintain and implement office policies and procedures; document and log all key functions. Manage procurement, office supplies, equipment, and inventory. Administer accounts payable (AP) and accounts receivable (AR) for Base One programs. Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration. Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation. Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements. Act as the primary liaison for internal and external communications. Support Senior Directors with administrative tasks and calendar coordination. Supervise and train administrative staff as needed. Ensure smooth communication within the team and with external partners. Minimum Qualifications Associate’s degree in Business Administration, Human Resources, Information Technology, or related field. 5–10 years of experience in office administration within a mid-size to enterprise organization. Required Skills & Competencies Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive. Hands-on experience with QuickBooks for AP/AR. Familiarity with IT desktop support systems and general troubleshooting. Strong multitasking, time management, and organizational abilities. Excellent verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment. High attention to detail with strong problem-solving skills.
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Full time Work schedule: Normal business hours Monday-Friday Pay Rate: $28 per hour Job Description: We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems. Key Responsibilities Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness. Maintain and implement office policies and procedures; document and log all key functions. Manage procurement, office supplies, equipment, and inventory. Administer accounts payable (AP) and accounts receivable (AR) for Base One programs. Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration. Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation. Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements. Act as the primary liaison for internal and external communications. Support Senior Directors with administrative tasks and calendar coordination. Supervise and train administrative staff as needed. Ensure smooth communication within the team and with external partners. Minimum Qualifications Associate’s degree in Business Administration, Human Resources, Information Technology, or related field. 5–10 years of experience in office administration within a mid-size to enterprise organization. Required Skills & Competencies Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive. Hands-on experience with QuickBooks for AP/AR. Familiarity with IT desktop support systems and general troubleshooting. Strong multitasking, time management, and organizational abilities. Excellent verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment. High attention to detail with strong problem-solving skills.
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