Trinity Employment Specialists
Job Title:
Practice Manager/Direct hire Location:
Tulsa, OK Position Summary: Seeking a highly organized and detail-oriented Office Manager to oversee all aspects of a large medical practice, including payroll, staff management, accounting, facility operations, and compliance with state and federal regulations. This role requires a team-minded leader who fosters a positive and efficient work environment. Responsibilities: Oversee operations at both the main office and a satellite location Supervise administrative staff and daily office functions, including front desk, billing, insurance processing, appointments, medical records, staffing, and HR Recruit, hire, train, and, when necessary, terminate staff Schedule personnel to meet operational needs and adjust as necessary Maintain employee records, monitor and evaluate performance, and document counseling incidents Ensure clinical staff remain compliant with licensing and continuing education requirements Foster a team-oriented and positive work environment Ensure HIPAA, OSHA, CLIA, and other regulatory compliance; coordinate training, policies, and procedures Manage payroll and employee benefits Oversee financial operations, including budgeting, banking, product sales, and physician compensation in coordination with an accountant Coordinate and attend weekly business meetings; prepare agendas and meeting minutes Maintain physician credentialing and association memberships Manage physician work and on-call schedules Develop and update office policies and the Employee Handbook Administer and negotiate insurance contracts and ensure compliance Manage facility cleaning, safety, and maintenance Create a welcoming environment for both patients and staff Oversee website content and social media presence Communicate with vendors for equipment, supplies, and maintenance needs Ensure timely ordering of office and patient supplies Address and resolve patient inquiries and complaints Preferred Qualifications: Medical office management experience Bachelors degree Knowledge of HIPAA, OSHA, and ACA requirements
TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.
Please visit the
Career Center
on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! #KF
* Direct, supervise and evaluate work activities of medical, nursing, technical, clerical, service, maintenance, and other personnel. * Develop and maintain computerized record management systems to store and process data, such as personnel activities and information, and to produce reports. * Plan, implement, and administer programs and services in a health care or medical facility, including personnel administration, training, and coordination of medical, nursing and physical plant staff. * Conduct and administer fiscal operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, and coordinating financial reporting. * Maintain awareness of advances in medicine, computerized diagnostic and treatment equipment, data processing technology, government regulations, health insurance changes, and financing options. * Establish work schedules and assignments for staff, according to workload, space, and equipment availability. * Monitor the use of diagnostic services, inpatient beds, facilities, and staff to ensure effective use of resources and assess the need for additional staff, equipment, and services. * Direct or conduct recruitment, hiring, and training of personnel. * Manage change in integrated health care delivery systems, such as work restructuring, technological innovations, and shifts in the focus of care. * Maintain communication between governing boards, medical staff, and department heads by attending board meetings and coordinating interdepartmental functioning. * Establish objectives and evaluative or operational criteria for units managed. * Develop and implement organizational policies and procedures for the facility or medical unit. * Review and analyze facility activities and data to aid planning and cash and risk management and to improve service utilization. * Prepare activity reports to inform management of the status and implementation plans of programs, services, and quality initiatives. * Develop or expand and implement medical programs or health services that promote research, rehabilitation, and community health. * Consult with medical, business, and community groups to discuss service problems, respond to community needs, enhance public relations, coordinate activities and plans, and promote health programs. * Develop instructional materials and conduct in-service and community-based educational programs. * Inspect facilities and recommend building or equipment modifications to ensure emergency readiness and compliance to access, safety, and sanitation regulations.
Practice Manager/Direct hire Location:
Tulsa, OK Position Summary: Seeking a highly organized and detail-oriented Office Manager to oversee all aspects of a large medical practice, including payroll, staff management, accounting, facility operations, and compliance with state and federal regulations. This role requires a team-minded leader who fosters a positive and efficient work environment. Responsibilities: Oversee operations at both the main office and a satellite location Supervise administrative staff and daily office functions, including front desk, billing, insurance processing, appointments, medical records, staffing, and HR Recruit, hire, train, and, when necessary, terminate staff Schedule personnel to meet operational needs and adjust as necessary Maintain employee records, monitor and evaluate performance, and document counseling incidents Ensure clinical staff remain compliant with licensing and continuing education requirements Foster a team-oriented and positive work environment Ensure HIPAA, OSHA, CLIA, and other regulatory compliance; coordinate training, policies, and procedures Manage payroll and employee benefits Oversee financial operations, including budgeting, banking, product sales, and physician compensation in coordination with an accountant Coordinate and attend weekly business meetings; prepare agendas and meeting minutes Maintain physician credentialing and association memberships Manage physician work and on-call schedules Develop and update office policies and the Employee Handbook Administer and negotiate insurance contracts and ensure compliance Manage facility cleaning, safety, and maintenance Create a welcoming environment for both patients and staff Oversee website content and social media presence Communicate with vendors for equipment, supplies, and maintenance needs Ensure timely ordering of office and patient supplies Address and resolve patient inquiries and complaints Preferred Qualifications: Medical office management experience Bachelors degree Knowledge of HIPAA, OSHA, and ACA requirements
TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.
Please visit the
Career Center
on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! #KF
* Direct, supervise and evaluate work activities of medical, nursing, technical, clerical, service, maintenance, and other personnel. * Develop and maintain computerized record management systems to store and process data, such as personnel activities and information, and to produce reports. * Plan, implement, and administer programs and services in a health care or medical facility, including personnel administration, training, and coordination of medical, nursing and physical plant staff. * Conduct and administer fiscal operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, and coordinating financial reporting. * Maintain awareness of advances in medicine, computerized diagnostic and treatment equipment, data processing technology, government regulations, health insurance changes, and financing options. * Establish work schedules and assignments for staff, according to workload, space, and equipment availability. * Monitor the use of diagnostic services, inpatient beds, facilities, and staff to ensure effective use of resources and assess the need for additional staff, equipment, and services. * Direct or conduct recruitment, hiring, and training of personnel. * Manage change in integrated health care delivery systems, such as work restructuring, technological innovations, and shifts in the focus of care. * Maintain communication between governing boards, medical staff, and department heads by attending board meetings and coordinating interdepartmental functioning. * Establish objectives and evaluative or operational criteria for units managed. * Develop and implement organizational policies and procedures for the facility or medical unit. * Review and analyze facility activities and data to aid planning and cash and risk management and to improve service utilization. * Prepare activity reports to inform management of the status and implementation plans of programs, services, and quality initiatives. * Develop or expand and implement medical programs or health services that promote research, rehabilitation, and community health. * Consult with medical, business, and community groups to discuss service problems, respond to community needs, enhance public relations, coordinate activities and plans, and promote health programs. * Develop instructional materials and conduct in-service and community-based educational programs. * Inspect facilities and recommend building or equipment modifications to ensure emergency readiness and compliance to access, safety, and sanitation regulations.