Comerica
Executive Assistant II
The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals for BE2 and below. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department. Position Responsibilities:
Administrative Duties Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling. Anticipating travel needs of executive and coordinating complex travel arrangements. Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required. Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed. Managing recognition and volunteerism programs within our groups. Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision. Leads projects that are small in scope. Participates in projects that are broad in scope. Department Management Maintains department budget and completes special projects as needed Informs management of pending issues and items that have been handled on their behalf. Manages department data and runs reports, such as key performance metrics, compliance and training. Organizes department programs and events (recognition events). Knowledge, Skills, and Abilities Excellent verbal communication skills, including the ability to interact professionally with all levels of management. Good decision-making skills. Strong attention to detail. Demonstrated ability to follow tasks and projects through to completion. Excellent customer service skills. Strong understanding of the department and organization, and the ability to use that knowledge to solve problems. Advanced knowledge of Microsoft Office with the ability to create PowerPoint presentations with charts and graphs and to perform pivot tables, create formulas, and use data for analysis in Excel. Working knowledge of department specific software such as Hogan, ADP, CRM, E-billing. Strong knowledge of office equipment with the ability to schedule and operate WebEx, conference calls, and video conferences.
The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals for BE2 and below. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department. Position Responsibilities:
Administrative Duties Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling. Anticipating travel needs of executive and coordinating complex travel arrangements. Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required. Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed. Managing recognition and volunteerism programs within our groups. Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision. Leads projects that are small in scope. Participates in projects that are broad in scope. Department Management Maintains department budget and completes special projects as needed Informs management of pending issues and items that have been handled on their behalf. Manages department data and runs reports, such as key performance metrics, compliance and training. Organizes department programs and events (recognition events). Knowledge, Skills, and Abilities Excellent verbal communication skills, including the ability to interact professionally with all levels of management. Good decision-making skills. Strong attention to detail. Demonstrated ability to follow tasks and projects through to completion. Excellent customer service skills. Strong understanding of the department and organization, and the ability to use that knowledge to solve problems. Advanced knowledge of Microsoft Office with the ability to create PowerPoint presentations with charts and graphs and to perform pivot tables, create formulas, and use data for analysis in Excel. Working knowledge of department specific software such as Hogan, ADP, CRM, E-billing. Strong knowledge of office equipment with the ability to schedule and operate WebEx, conference calls, and video conferences.