State of Oregon
Business Operations Supervisor 2, Business Manager (Salem)
State of Oregon, Salem, Oregon, United States, 97304
Business Operations Supervisor 2, Business Manager (Salem)
Central Distribution Center
Salem, Oregon Oregon Department of Corrections Are you an experienced business operations leader with a passion for driving strategy, improving systems, and managing complex budgets? Join our Facilities Services team as a Business Operations Supervisor 2, where you'll play a vital role in the strategic and day-to-day management of business operations that support statewide capital construction, maintenance, and distribution projects. This is a full-time, in-person position that requires on-site attendance at our office five days a week. About the Job
Your Role As the Business Operations Supervisor, you'll lead the financial, operational, and administrative functions of Facilities Services. You'll work directly with leadership to align resources with program goals, provide expert guidance on budgets and fiscal policy, and supervise systems that support everything from procurement and reporting to fleet and automation management. Your key responsibilities will include: Budget & Fiscal Oversight: Lead budget development and execution, prepare financial projections, and advise administrators on budget strategy. Monitor multiple cost centers, reconcile expenditures, and ensure fiscal activities meet all agency and state requirements. Purchasing & Accounting: Oversee contract expenditures, capital disbursements, and asset tracking. Coordinate financial reporting and develop systems for accurate data management. Fleet Management: Manage over 350 agency vehicles, ensuring compliance with state regulations, coordinating utilization audits, overseeing fuel card systems, and leading transition efforts toward electric vehicles. Program Administration: Collaborate with the Facilities Administrator to shape and implement business philosophies, policies, and strategic objectives. Direct daily business operations and lead cross-functional teams. Automation & Data Systems: Oversee information resource activities, evaluate and implement software systems, and ensure integration with state reporting platforms for capital improvement projects. Research & Policy Development: Analyze legislative and regulatory changes, prepare reports and position papers, and lead research efforts to improve system efficiency and agency impact. Leadership & Strategic Planning: Serve on the Facilities Services Leadership Team, participate in long-term planning, and coordinate internal and external communications for the program. This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Minimum Qualifications Four years of lead work, supervision, or progressively related experience; OR One year of related experience and a bachelor's degree in a related field. Requested Skills Strong background in budgeting, purchasing, and business operations within a large or complex organization Financial Reporting & Reconciliation
Ability to track expenditures, manage multiple cost centers, and ensure fiscal accuracy Procurement & Contract Oversight
Knowledge of public purchasing processes, vendor management, and contract compliance Fleet Management
Familiarity with fleet operations, vehicle utilization audits, and fuel card systems (e.g., WEX) Data & Systems Proficiency
Skilled in Excel and financial software (e.g., Workday, SAP, or equivalent) for data tracking and analysis. Team Leadership & Communication
Experience supervising staff, coordinating with stakeholders, and communicating across departments Application Information In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please monitor both your email and Workday account for updates regarding this recruitment. As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. Working Conditions Daily contact with incarcerated felony offenders. Standard office environment and daily use of computers and office automation software. Occasional overnight travel to statewide institutions and construction job sites. Work often involves frequent interruptions, high stress, short timeframes, strict multiple deadlines, conflicting and competing priorities, and sensitive issues. Requires the use of tact and sensitivity. May be required to periodically work extended hours. May be required to use a state vehicle to conduct business; must have a valid driver's license and a good driving record. About the Department The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices. Benefits The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%. The State of Oregon provides a generous benefit package, which includes: Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more About the Process
What to Expect After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team! Requirements for Employment The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed
Central Distribution Center
Salem, Oregon Oregon Department of Corrections Are you an experienced business operations leader with a passion for driving strategy, improving systems, and managing complex budgets? Join our Facilities Services team as a Business Operations Supervisor 2, where you'll play a vital role in the strategic and day-to-day management of business operations that support statewide capital construction, maintenance, and distribution projects. This is a full-time, in-person position that requires on-site attendance at our office five days a week. About the Job
Your Role As the Business Operations Supervisor, you'll lead the financial, operational, and administrative functions of Facilities Services. You'll work directly with leadership to align resources with program goals, provide expert guidance on budgets and fiscal policy, and supervise systems that support everything from procurement and reporting to fleet and automation management. Your key responsibilities will include: Budget & Fiscal Oversight: Lead budget development and execution, prepare financial projections, and advise administrators on budget strategy. Monitor multiple cost centers, reconcile expenditures, and ensure fiscal activities meet all agency and state requirements. Purchasing & Accounting: Oversee contract expenditures, capital disbursements, and asset tracking. Coordinate financial reporting and develop systems for accurate data management. Fleet Management: Manage over 350 agency vehicles, ensuring compliance with state regulations, coordinating utilization audits, overseeing fuel card systems, and leading transition efforts toward electric vehicles. Program Administration: Collaborate with the Facilities Administrator to shape and implement business philosophies, policies, and strategic objectives. Direct daily business operations and lead cross-functional teams. Automation & Data Systems: Oversee information resource activities, evaluate and implement software systems, and ensure integration with state reporting platforms for capital improvement projects. Research & Policy Development: Analyze legislative and regulatory changes, prepare reports and position papers, and lead research efforts to improve system efficiency and agency impact. Leadership & Strategic Planning: Serve on the Facilities Services Leadership Team, participate in long-term planning, and coordinate internal and external communications for the program. This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Minimum Qualifications Four years of lead work, supervision, or progressively related experience; OR One year of related experience and a bachelor's degree in a related field. Requested Skills Strong background in budgeting, purchasing, and business operations within a large or complex organization Financial Reporting & Reconciliation
Ability to track expenditures, manage multiple cost centers, and ensure fiscal accuracy Procurement & Contract Oversight
Knowledge of public purchasing processes, vendor management, and contract compliance Fleet Management
Familiarity with fleet operations, vehicle utilization audits, and fuel card systems (e.g., WEX) Data & Systems Proficiency
Skilled in Excel and financial software (e.g., Workday, SAP, or equivalent) for data tracking and analysis. Team Leadership & Communication
Experience supervising staff, coordinating with stakeholders, and communicating across departments Application Information In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please monitor both your email and Workday account for updates regarding this recruitment. As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. Working Conditions Daily contact with incarcerated felony offenders. Standard office environment and daily use of computers and office automation software. Occasional overnight travel to statewide institutions and construction job sites. Work often involves frequent interruptions, high stress, short timeframes, strict multiple deadlines, conflicting and competing priorities, and sensitive issues. Requires the use of tact and sensitivity. May be required to periodically work extended hours. May be required to use a state vehicle to conduct business; must have a valid driver's license and a good driving record. About the Department The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices. Benefits The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%. The State of Oregon provides a generous benefit package, which includes: Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more About the Process
What to Expect After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team! Requirements for Employment The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed