Imperial Valley College
Director of Admissions and Records
Imperial Valley College, Imperial, California, United States, 92251
Salary :
$130,327.00 - $175,157.00 Annually Location :
Imperial, CA Job Type:
Classified Administrator Job Number:
25-099 Division:
Admissions & Records Opening Date:
08/04/2025 Closing Date:
9/2/2025 11:59 PM Pacific
Representative Duties
BASIC FUNCTION:
Under administrative direction, plan, organize, coordinate, and direct the daily operations of the Admissions and Records Office including admissions, registration, residency, student records, microfilm/document imaging, transcript and graduation evaluation, campus telephone system (switchboard), records retention; train, supervise and evaluate the performance of assigned staff; resolve complex or unusual problems and situations related to the admissions and records functions.
REPRESENTATIVE DUTIES: Plan, develop, organize, and direct a variety of projects and activities related to the daily operations of the Admissions and Records Office; determine priorities, assign work and provide work direction to assigned staff; develop, and adjust assignments based on seasonal fluctuations.
Develop, plan and implement procedures, programs, and activities to improve and enhance service to students, faculty, staff, and the public.
Resolve complex or unusual situations or problems related to admissions and records functions and processes including but not limited to: the analysis and evaluation of residency status, transcripts from other community colleges, out-of-state educational records; eligibility for degrees and/or certificates; certification of general education requirements; registration activities; student petitions.
Provide technical expertise to, and communicate with, prospective and current students, the public, faculty and counseling staff, registration personnel, and others throughout the District to provide assistance and technical information regarding admissions, student records, graduation, residency and related areas.
Supervise and evaluate the performance of assigned personnel; interview and select employees; recommend transfers, reassignment, termination, and disciplinary action; plan, coordinate and arrange for appropriate training of subordinates.
Meet with students to explain policies and procedures and resolve problems, including making exceptions when appropriate.
Prepare and distribute correspondence, admissions and records forms, request for information and other documents; assure required information and documents are organized and maintained according to established policies and procedures.
Participate in development and implementation of automated systems to facilitate admissions and records functions; provide input regarding District, State and technical requirements related to college admission, transcript evaluation, residency determination, graduation requirements and related areas of expertise.
Maintain current knowledge of SCT Banner system and any other technologies required to meet the needs of Admissions and Records; serve as department liaison to Information Systems department.
Assist in developing and managing the operational budget for the Office; oversee processing of purchase orders; monitor expenditures.
Prepare and maintain statistical and other reports as requested.
Perform audits of records; identify problem areas; research appropriate methods of correction; oversee and facilitate corrective action.
Attend or chair a variety of meetings; participate in committees, task forces and other work groups in support of continuing and new programs and initiatives.
Participate in seminars, workshops and conferences to maintain current knowledge in the field and establish and maintain a network with peers.
Perform related duties as assigned.
Please clickhere to view the full job description. Minimum Qualifications
EDUCATION AND EXPERIENCE:
Bachelors degree in a related field and at least three years of progressively responsible experience in an Admissions and Records Office or related student services, instructional, or business area. Supplemental Information
Initial Salary placement is normally at Range 8 step 1. Initial placement may be negotiated higher depending on education and experience. Please click to view current salary schedule. EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Employer/employee paid medical coverage options, dental, vision, and life insurance. For additional information, click
Earned annual sick leave.
Earned annual vacation leave for classified and confidential classified employees.
Enrollment in a California Retirement System. 01
Did you read the Minimum Qualifications?
Yes No
02
Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.
Yes No
03
Supplemental Question A: What in your background and experience make you particularly well suited for this position at Imperial Valley College? 04
Supplemental Question B: How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position? 05
Supplemental Question C: Discuss your experience working with diverse populations. How do you encourage and empower individuals from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand. Required Question
$130,327.00 - $175,157.00 Annually Location :
Imperial, CA Job Type:
Classified Administrator Job Number:
25-099 Division:
Admissions & Records Opening Date:
08/04/2025 Closing Date:
9/2/2025 11:59 PM Pacific
Representative Duties
BASIC FUNCTION:
Under administrative direction, plan, organize, coordinate, and direct the daily operations of the Admissions and Records Office including admissions, registration, residency, student records, microfilm/document imaging, transcript and graduation evaluation, campus telephone system (switchboard), records retention; train, supervise and evaluate the performance of assigned staff; resolve complex or unusual problems and situations related to the admissions and records functions.
REPRESENTATIVE DUTIES: Plan, develop, organize, and direct a variety of projects and activities related to the daily operations of the Admissions and Records Office; determine priorities, assign work and provide work direction to assigned staff; develop, and adjust assignments based on seasonal fluctuations.
Develop, plan and implement procedures, programs, and activities to improve and enhance service to students, faculty, staff, and the public.
Resolve complex or unusual situations or problems related to admissions and records functions and processes including but not limited to: the analysis and evaluation of residency status, transcripts from other community colleges, out-of-state educational records; eligibility for degrees and/or certificates; certification of general education requirements; registration activities; student petitions.
Provide technical expertise to, and communicate with, prospective and current students, the public, faculty and counseling staff, registration personnel, and others throughout the District to provide assistance and technical information regarding admissions, student records, graduation, residency and related areas.
Supervise and evaluate the performance of assigned personnel; interview and select employees; recommend transfers, reassignment, termination, and disciplinary action; plan, coordinate and arrange for appropriate training of subordinates.
Meet with students to explain policies and procedures and resolve problems, including making exceptions when appropriate.
Prepare and distribute correspondence, admissions and records forms, request for information and other documents; assure required information and documents are organized and maintained according to established policies and procedures.
Participate in development and implementation of automated systems to facilitate admissions and records functions; provide input regarding District, State and technical requirements related to college admission, transcript evaluation, residency determination, graduation requirements and related areas of expertise.
Maintain current knowledge of SCT Banner system and any other technologies required to meet the needs of Admissions and Records; serve as department liaison to Information Systems department.
Assist in developing and managing the operational budget for the Office; oversee processing of purchase orders; monitor expenditures.
Prepare and maintain statistical and other reports as requested.
Perform audits of records; identify problem areas; research appropriate methods of correction; oversee and facilitate corrective action.
Attend or chair a variety of meetings; participate in committees, task forces and other work groups in support of continuing and new programs and initiatives.
Participate in seminars, workshops and conferences to maintain current knowledge in the field and establish and maintain a network with peers.
Perform related duties as assigned.
Please clickhere to view the full job description. Minimum Qualifications
EDUCATION AND EXPERIENCE:
Bachelors degree in a related field and at least three years of progressively responsible experience in an Admissions and Records Office or related student services, instructional, or business area. Supplemental Information
Initial Salary placement is normally at Range 8 step 1. Initial placement may be negotiated higher depending on education and experience. Please click to view current salary schedule. EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Employer/employee paid medical coverage options, dental, vision, and life insurance. For additional information, click
Earned annual sick leave.
Earned annual vacation leave for classified and confidential classified employees.
Enrollment in a California Retirement System. 01
Did you read the Minimum Qualifications?
Yes No
02
Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.
Yes No
03
Supplemental Question A: What in your background and experience make you particularly well suited for this position at Imperial Valley College? 04
Supplemental Question B: How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position? 05
Supplemental Question C: Discuss your experience working with diverse populations. How do you encourage and empower individuals from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand. Required Question