The Larko Group
Direct message the job poster from The Larko Group
Vice President of Recruitment at The Larko Group
We are seeking a seasoned and resourceful Executive Assistant to support a high-performing Investment and Finance team at a long-standing, respected Chicago-based firm. This role is integral to the team's success and involves a broad range of responsibilities, including calendar and travel management, document preparation, meeting and event coordination, presentation support, and assistance with special projects. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, collaborative environment. This is an exceptional opportunity to contribute to a firm with deep roots, a strong reputation, and a workplace culture that values professionalism, integrity, and team spirit. Responsibilities Manage and coordinate logistics for meetings, events, and travel for the team. Manage calendars for the team, including making appointments and prioritizing the most sensitive matters. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary. Ensure team members are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations. Assist in the management of communications received by members of the team. Communicate and work effectively with internal/external stakeholders and across all levels of the organization. Assist in drafting and posting articles to the internal SharePoint site. Maintain comprehensive and accurate records. Anticipate needs and solve problems independently. Maintain a high level of support skills, including excellent communication and technology skills. Approaches others professionally and tactfully; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Inspires the trust of others; Accepts responsibility for own actions; Follows through on commitments; Upholds organizational values. Create reports, write, edit, and proofread business correspondence. Maintain and update data and contact information. Additional responsibilities include expense reports, mail distribution, lunch meetings, and document approval. Answer phones and provide back-up to other Assistants as needed. Organize and prioritize workload and work in a fast-paced environment. Ideal Experience Bachelor's degree, or equivalent combination of education and experience. 5+ years of experience working in an Assistant role preferred. Team player with the ability to perform multiple tasks simultaneously. Excellent verbal and written communication skills. Excellent attention to detail, organization, and time management skills with the ability to prioritize tasks effectively and manage competing deadlines. The willingness to perform a wide variety of tasks required to meet the daily demands of the business. Experience booking travel and working in multiple time zones. Proficient in Microsoft Office suite, including Outlook, Teams, Word, Excel, and PowerPoint. Experience with Concur for expense reporting is a plus. Demonstrated ability to learn other systems or applications necessary to perform the job function. #117882 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at The Larko Group by 2x Sign in to set job alerts for “Executive Assistant” roles.
Assistant Property Manager (Commercial Office)
Chicago, IL $100,000.00-$120,000.00 4 days ago Chicago, IL $65,000.00-$75,000.00 1 week ago Chicago, IL $50,000.00-$75,000.00 2 weeks ago Chicago, IL $55,000.00-$65,000.00 6 days ago Chicago, IL $80,000.00-$85,000.00 22 hours ago Chicago, IL $50,000.00-$70,000.00 1 week ago Chicago, IL $50,000.00-$75,000.00 2 months ago Skokie, IL $55,000.00-$75,000.00 4 days ago Front Office Manager - Embassy Suites by Hilton Chicago Downtown Magnificent Mile
Chicago, IL $60,000.00-$65,000.00 5 days ago Executive Assistant - Kaufman Hall Consulting
Chicago, IL $59,600.00-$101,200.00 1 week ago Itasca, IL $65,000.00-$90,000.00 4 days ago Chicago, IL $55,000.00-$80,000.00 1 year ago Chicago, IL $65,000.00-$75,000.00 3 weeks ago Lincolnwood, IL $90,000.00-$120,000.00 1 week ago Elk Grove Village, IL $68,850.00-$99,100.00 4 days ago Greater Chicago Area $65,000.00-$85,000.00 3 months ago Chicago, IL $56,300.00-$71,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
We are seeking a seasoned and resourceful Executive Assistant to support a high-performing Investment and Finance team at a long-standing, respected Chicago-based firm. This role is integral to the team's success and involves a broad range of responsibilities, including calendar and travel management, document preparation, meeting and event coordination, presentation support, and assistance with special projects. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, collaborative environment. This is an exceptional opportunity to contribute to a firm with deep roots, a strong reputation, and a workplace culture that values professionalism, integrity, and team spirit. Responsibilities Manage and coordinate logistics for meetings, events, and travel for the team. Manage calendars for the team, including making appointments and prioritizing the most sensitive matters. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary. Ensure team members are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations. Assist in the management of communications received by members of the team. Communicate and work effectively with internal/external stakeholders and across all levels of the organization. Assist in drafting and posting articles to the internal SharePoint site. Maintain comprehensive and accurate records. Anticipate needs and solve problems independently. Maintain a high level of support skills, including excellent communication and technology skills. Approaches others professionally and tactfully; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Inspires the trust of others; Accepts responsibility for own actions; Follows through on commitments; Upholds organizational values. Create reports, write, edit, and proofread business correspondence. Maintain and update data and contact information. Additional responsibilities include expense reports, mail distribution, lunch meetings, and document approval. Answer phones and provide back-up to other Assistants as needed. Organize and prioritize workload and work in a fast-paced environment. Ideal Experience Bachelor's degree, or equivalent combination of education and experience. 5+ years of experience working in an Assistant role preferred. Team player with the ability to perform multiple tasks simultaneously. Excellent verbal and written communication skills. Excellent attention to detail, organization, and time management skills with the ability to prioritize tasks effectively and manage competing deadlines. The willingness to perform a wide variety of tasks required to meet the daily demands of the business. Experience booking travel and working in multiple time zones. Proficient in Microsoft Office suite, including Outlook, Teams, Word, Excel, and PowerPoint. Experience with Concur for expense reporting is a plus. Demonstrated ability to learn other systems or applications necessary to perform the job function. #117882 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at The Larko Group by 2x Sign in to set job alerts for “Executive Assistant” roles.
Assistant Property Manager (Commercial Office)
Chicago, IL $100,000.00-$120,000.00 4 days ago Chicago, IL $65,000.00-$75,000.00 1 week ago Chicago, IL $50,000.00-$75,000.00 2 weeks ago Chicago, IL $55,000.00-$65,000.00 6 days ago Chicago, IL $80,000.00-$85,000.00 22 hours ago Chicago, IL $50,000.00-$70,000.00 1 week ago Chicago, IL $50,000.00-$75,000.00 2 months ago Skokie, IL $55,000.00-$75,000.00 4 days ago Front Office Manager - Embassy Suites by Hilton Chicago Downtown Magnificent Mile
Chicago, IL $60,000.00-$65,000.00 5 days ago Executive Assistant - Kaufman Hall Consulting
Chicago, IL $59,600.00-$101,200.00 1 week ago Itasca, IL $65,000.00-$90,000.00 4 days ago Chicago, IL $55,000.00-$80,000.00 1 year ago Chicago, IL $65,000.00-$75,000.00 3 weeks ago Lincolnwood, IL $90,000.00-$120,000.00 1 week ago Elk Grove Village, IL $68,850.00-$99,100.00 4 days ago Greater Chicago Area $65,000.00-$85,000.00 3 months ago Chicago, IL $56,300.00-$71,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr