The Larko Group
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Vice President of Recruitment at The Larko Group
A Chicago-based finance firm is seeking an experienced Executive Assistant to support two C-level Executives. This role serves as a key liaison for internal and external communications and provides high-level administrative and project support. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, entrepreneurial environment. Strong communication skills, discretion, and the ability to manage multiple priorities independently are essential to success in this position. Responsibilities Complete a broad variety of administrative tasks, including managing multiple active calendars of appointments and travel, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, securing handling of finance mail and checks, and compiling documents for travel-related meetings. Plan, coordinate, and ensure schedules are followed. Communicate with the leadership team, staff, and others on matters related to functional initiatives. Research, prioritize, and follow up on matters and concerns, including those of a sensitive or confidential nature, and determine the appropriate course of action, referral, or response. Provide smooth communication between leaders and departments; demonstrate credibility and trust. Work closely and effectively with leaders and stay well-informed of upcoming commitments and responsibilities, following up appropriately. Build relationships and manage a variety of special projects, including but not limited to project management of ongoing, short- and long-term initiatives, planning and scheduling of onsite and virtual interview panels, and upkeep and maintenance of business documents, including business continuity plans. Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on assignments to successful completion, often with deadline pressure. Create compelling and well-organized presentations and reports by gathering and compiling information. Partner and collaborate with Executive Assistants and the Office Experience team on onsite and offsite events and activities. Perform other administrative duties as assigned or required. Ideal Experience Bachelor's degree is required with 5 years of experience supporting C-Level Executives. Expert-level written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capability. Meticulous attention to detail and follow-through; perform tasks with a high degree of accuracy and efficiency. Highly resourceful team player, with the ability to also be extremely effective independently. Ability to multitask and highly effective time management in an intellectually intense, service-oriented culture. Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Comfortable working in a start-up, entrepreneurial environment. Interpret rules and guidelines flexibly to enhance the business, keeping with company values and culture. Expertise in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat. #117883 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at The Larko Group by 2x Get notified about new Executive Assistant jobs in
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A Chicago-based finance firm is seeking an experienced Executive Assistant to support two C-level Executives. This role serves as a key liaison for internal and external communications and provides high-level administrative and project support. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, entrepreneurial environment. Strong communication skills, discretion, and the ability to manage multiple priorities independently are essential to success in this position. Responsibilities Complete a broad variety of administrative tasks, including managing multiple active calendars of appointments and travel, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, securing handling of finance mail and checks, and compiling documents for travel-related meetings. Plan, coordinate, and ensure schedules are followed. Communicate with the leadership team, staff, and others on matters related to functional initiatives. Research, prioritize, and follow up on matters and concerns, including those of a sensitive or confidential nature, and determine the appropriate course of action, referral, or response. Provide smooth communication between leaders and departments; demonstrate credibility and trust. Work closely and effectively with leaders and stay well-informed of upcoming commitments and responsibilities, following up appropriately. Build relationships and manage a variety of special projects, including but not limited to project management of ongoing, short- and long-term initiatives, planning and scheduling of onsite and virtual interview panels, and upkeep and maintenance of business documents, including business continuity plans. Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on assignments to successful completion, often with deadline pressure. Create compelling and well-organized presentations and reports by gathering and compiling information. Partner and collaborate with Executive Assistants and the Office Experience team on onsite and offsite events and activities. Perform other administrative duties as assigned or required. Ideal Experience Bachelor's degree is required with 5 years of experience supporting C-Level Executives. Expert-level written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capability. Meticulous attention to detail and follow-through; perform tasks with a high degree of accuracy and efficiency. Highly resourceful team player, with the ability to also be extremely effective independently. Ability to multitask and highly effective time management in an intellectually intense, service-oriented culture. Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Comfortable working in a start-up, entrepreneurial environment. Interpret rules and guidelines flexibly to enhance the business, keeping with company values and culture. Expertise in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat. #117883 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at The Larko Group by 2x Get notified about new Executive Assistant jobs in
Chicago, IL . Assistant Property Manager (Commercial Office)
Chicago, IL $100,000.00-$120,000.00 5 days ago Chicago, IL $50,000.00-$60,000.00 16 hours ago Chicago, IL $60,000.00-$65,000.00 15 hours ago Chicago, IL $65,000.00-$75,000.00 1 week ago Chicago, IL $50,000.00-$75,000.00 2 weeks ago Chicago, IL $55,000.00-$65,000.00 1 week ago Chicago, IL $80,000.00-$85,000.00 1 day ago Chicago, IL $50,000.00-$70,000.00 1 week ago Chicago, IL $50,000.00-$75,000.00 2 months ago Skokie, IL $55,000.00-$75,000.00 5 days ago Chicago, IL $60,000.00-$65,000.00 6 days ago Front Office Manager - Embassy Suites by Hilton Chicago Downtown Magnificent Mile
Executive Assistant - Kaufman Hall Consulting
Chicago, IL $59,600.00-$101,200.00 2 weeks ago Itasca, IL $65,000.00-$90,000.00 5 days ago Chicago, IL $55,000.00-$80,000.00 1 year ago Lincolnwood, IL $90,000.00-$120,000.00 2 weeks ago Chicago, IL $72,000.00-$95,000.00 1 hour ago Greater Chicago Area $65,000.00-$85,000.00 3 months ago Chicago, IL $56,300.00-$71,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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