Stanford Department of Medicine
Research Administrator 1
Stanford Department of Medicine, Palo Alto, California, United States, 94306
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Research Administrator 1
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Stanford Department of Medicine Job Description
Requisition ID: 106942 Job Description
Requisition ID: 106942 Date posted
07/28/2025 Job Status
Regular
The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.
The Department of Anesthesiology, Perioperative & Pain Medicine is seeking a Pre-Award Research Administrator 1 (RA1) to work with the Department Pre-Award Support Team. The Department is currently in the top 10 of Anesthesia research departments with over $15 million in sponsored research funding, and plans to triple that effort over the next 10 years. This position will work closely with faculty, postdoctoral scholars, and staff to manage the proposal preparation process for sponsored projects, such as federal grants, foundation grants, and industrial contracts. Acting as a resource for Faculty, postdocs, and staff, the RA1 will assist with questions that arise during the pre-award grant or fellowship process, collect, review, and upload proposal components prior to submission. The position will be based at Stanford Campus and Research Park with a hybrid work arrangement (working on-site 2-3x days/week and working from home the remaining days). Arrangements are subject to change due to operational needs.
At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.
Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.
For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html
Duties Include
Participate with principal investigator in the preparation of the administrative components of proposals. Initiate internal and external application requirements on behalf of Principal Investigators (PIs). Compile and review documents for completeness and compliance Interpret sponsor guidelines and provide guidance on required components for grant submission Serve as point of contact between PI, Research Management Group (RMG), other departments/institutions participating in proposal applications Track status of pending awards and agreements to ensure processing in a timely manner. Serve as a resource on subject area to principal investigator and staff Participate in and contribute to process improvements, group, and special projects - Other duties may also be assigned
Desired Qualifications
Previous experience in a research environment with exposure to grant applications Experience with navigating eRA Commons, ASSIST, Cayuse, eBRAP
Education & Experience (required)
Bachelor's degree and one year of job related experience, or combination of education and experience.
Knowledge, Skills And Abilities (required)
Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects. Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review. Willingness and ability to understand and interpret university policies and procedures. Excellent oral, written, and verbal communication skills. Excellent analytical skills; demonstrated expertise in Excel and web-based tools. Strong accounting skills; knowledge of basic accounting principles. Ability to complete Cardinal Curriculum I and II while in position. Extreme attention to detail. Ability to work well independently, but also to seek assistance when needed. Excellent time management and organizational skills.
Certifications & Licenses
Cardinal Curriculum I and II must be completed to remain in this position.
PHYSICAL REQUIREMENTS*:
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing 11-20 pounds. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions
Occasional early, evening and weekend hours
WORK STANDARDS
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $40.13 to $47.36 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
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Research Administrator 1
role at
Stanford Department of Medicine 1 week ago Be among the first 25 applicants Join to apply for the
Research Administrator 1
role at
Stanford Department of Medicine Job Description
Requisition ID: 106942 Job Description
Requisition ID: 106942 Date posted
07/28/2025 Job Status
Regular
The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.
The Department of Anesthesiology, Perioperative & Pain Medicine is seeking a Pre-Award Research Administrator 1 (RA1) to work with the Department Pre-Award Support Team. The Department is currently in the top 10 of Anesthesia research departments with over $15 million in sponsored research funding, and plans to triple that effort over the next 10 years. This position will work closely with faculty, postdoctoral scholars, and staff to manage the proposal preparation process for sponsored projects, such as federal grants, foundation grants, and industrial contracts. Acting as a resource for Faculty, postdocs, and staff, the RA1 will assist with questions that arise during the pre-award grant or fellowship process, collect, review, and upload proposal components prior to submission. The position will be based at Stanford Campus and Research Park with a hybrid work arrangement (working on-site 2-3x days/week and working from home the remaining days). Arrangements are subject to change due to operational needs.
At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.
Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.
For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html
Duties Include
Participate with principal investigator in the preparation of the administrative components of proposals. Initiate internal and external application requirements on behalf of Principal Investigators (PIs). Compile and review documents for completeness and compliance Interpret sponsor guidelines and provide guidance on required components for grant submission Serve as point of contact between PI, Research Management Group (RMG), other departments/institutions participating in proposal applications Track status of pending awards and agreements to ensure processing in a timely manner. Serve as a resource on subject area to principal investigator and staff Participate in and contribute to process improvements, group, and special projects - Other duties may also be assigned
Desired Qualifications
Previous experience in a research environment with exposure to grant applications Experience with navigating eRA Commons, ASSIST, Cayuse, eBRAP
Education & Experience (required)
Bachelor's degree and one year of job related experience, or combination of education and experience.
Knowledge, Skills And Abilities (required)
Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects. Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review. Willingness and ability to understand and interpret university policies and procedures. Excellent oral, written, and verbal communication skills. Excellent analytical skills; demonstrated expertise in Excel and web-based tools. Strong accounting skills; knowledge of basic accounting principles. Ability to complete Cardinal Curriculum I and II while in position. Extreme attention to detail. Ability to work well independently, but also to seek assistance when needed. Excellent time management and organizational skills.
Certifications & Licenses
Cardinal Curriculum I and II must be completed to remain in this position.
PHYSICAL REQUIREMENTS*:
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing 11-20 pounds. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions
Occasional early, evening and weekend hours
WORK STANDARDS
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $40.13 to $47.36 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Apply
Save Job Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at Stanford Department of Medicine by 2x Get notified about new Research Administrator jobs in
Stanford, CA . Stanford, CA $72,106.00-$95,835.00 5 days ago Stanford, CA $83,555.00-$133,909.00 1 week ago Stanford, CA $72,106.00-$95,835.00 1 month ago Stanford, CA $83,555.00-$133,909.00 1 week ago Silicon Valley, CA $68,000.00-$79,000.00 2 weeks ago Stanford, CA $72,106.00-$109,557.00 1 month ago Part Time Administrative Jobs with the City of Alameda
Operations Associate, Green Chemistry Initiative
Academic Administrative Assistant- Full Time
Academic Administrative Assistant- Full Time
Administrative Coordinator for the Clinical Laboratory Science Program
San Jose, CA $4,058.00-$6,653.00 1 week ago San Francisco, CA $20.19-$31.25 7 months ago Stanford, CA $82,000.00-$94,000.00 1 month ago Redwood City, CA $30.00-$40.00 2 weeks ago Mountain View, CA $81,000.00-$133,000.00 1 week ago Mountain View, CA $81,000.00-$133,000.00 1 week ago Upper School Academic Office Administrative Assistant
Atherton, CA $75,000.00-$100,000.00 6 days ago Executive Assistant to Chief Global Commercial Officer (Remote)
Palo Alto, CA $92,000.00-$138,000.00 8 hours ago Administrative Coordinator for the Clinical Laboratory Science Program
Administrative Coordinator for the Clinical Laboratory Science Program
San Jose, CA $4,058.00-$6,653.00 6 days ago San Jose, CA $4,058.00-$6,653.00 2 months ago Project Assistant - Oil Well P&A Projects
Executive Assistant to the Dean's Office
San Jose, CA $4,598.00-$8,318.00 2 months ago Federal Work Study - Assistant/Administrative Assistant - Template
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr