CircleUp Education
Executive Assistant to Chief Executive Officer
CircleUp Education, Oakland, California, United States, 94601
Executive Assistant to Chief Executive Officer
Do not wait to apply after reading this description a high application volume is expected for this opportunity. Join to apply for the Executive Assistant to Chief Executive Officer role at CircleUp Education Executive Assistant to Chief Executive Officer Join to apply for the Executive Assistant to Chief Executive Officer role at CircleUp Education Get AI-powered advice on this job and more exclusive features. Location :
Oakland, CA (San Francisco office transition Fall 2025) Schedule :
Full-Time, In-Person Only Reports to :
CEO About CircleUp Education CircleUp Education is a Bay Area-based social enterprise on a mission to build happier, more equitable workplaces, schools, and communities. We deliver impactful training, consulting, and coaching experiences focused on interrupting bias, restoring relationships, and promoting community wellbeing. We're a small, passionate team working at the intersection of equity, emotional intelligence, and professional development. If you're an organized, proactive administrative professional who thrives in fast-paced, purpose-driven environments — we'd love to meet you. Location :
Oakland, CA (San Francisco office transition Fall 2025) Schedule :
Full-Time, In-Person Only Reports to :
CEO About CircleUp Education CircleUp Education is a Bay Area-based social enterprise on a mission to build happier, more equitable workplaces, schools, and communities. We deliver impactful training, consulting, and coaching experiences focused on interrupting bias, restoring relationships, and promoting community wellbeing. We're a small, passionate team working at the intersection of equity, emotional intelligence, and professional development. If you're an organized, proactive administrative professional who thrives in fast-paced, purpose-driven environments — we'd love to meet you. About the Role We're seeking a dependable and detail-oriented Executive Assistant to the CEO to keep our founder organized, on-task, and prepared to lead. You'll be responsible for managing calendars, emails, project deadlines, and important forms and submissions — from RFPs to partner applications. You'll also manage inventory, product orders, and shipping logistics for our trainings and product lines. This is a hands-on, high-trust role ideal for someone who is calm under pressure, great with logistics, and enjoys keeping things moving behind the scenes. What You'll Do Calendar & Inbox Management Coordinate complex scheduling for meetings, events, and deadlines Organize and monitor CEO's inbox and Slack messages Draft or edit communication and follow-ups as needed Project & Task Coordination Track CEO's action items and follow through using AsanaAttend select meetings and document action stepsHelp organize priorities, files, and workflows to reduce bottlenecks
Document & Form Support Prepare and submit RFPs, applications, contracts, and other formsEdit, format, and finalize documents with care and accuracyMaintain organized digital files and templates
Logistics, Inventory & Shipping Order and track office and product inventory (including event materials and client kits)Pack, ship, and track physical orders, including training materials and online store itemsCommunicate with vendors and manage supplies for internal operationsKeep workspace systems running smoothly and stocked
Office Management Support workspace setup and organization for the CEO and small teamCoordinate errands, travel planning, and tech or supply needsStreamline recurring tasks and office routines to increase efficiency
Who You Are 4+ years supporting an executive or senior leader in a fast-paced roleHighly organized, with strong time management and attention to detailExcellent communicator — written and verbalProficient with Google Workspace, Asana (or similar), ZoomReliable, discreet, and calm under pressureComfortable with hands-on logistics and occasional physical tasks (packing, shipping, etc.)Experience with RFPs, vendor coordination, or inventory systems a plusMission-aligned with our values of equity, accountability, and community care
Benefits 100% employer-covered medical, dental, and vision insurance401(k) retirement plan optionsPaid holidays and vacation timePurpose-driven, collaborative work environment with room to grow
Additional Details Location : Oakland office until Fall 2025, then moving to San FranciscoIn-person only — no hybrid or remote optionsMust have valid driver's license and be willing to run occasional errandsOccasional evenings or weekends depending on the CEO's scheduleCOVID-19 vaccination required Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Professional Training and Coaching Referrals increase your chances of interviewing at CircleUp Education by 2x Sign in to set job alerts for "Executive Assistant to Chief Executive Officer" roles. Lead Executive Assistant to the Founder, Managing Partner San Francisco, CA $200,000 - $400,000 6 hours ago San Francisco, CA $141,557 - $198,185 1 day ago Executive Assistant – PH (affiliate job post) Executive Assistant to Chief Operating Officer at Tech Firm San Francisco, CA 68,000.00 85,000.00 6 months ago San Francisco, CA 50.97 56.73 6 days ago Brisbane, CA 110,000.00 150,000.00 3 days ago San Francisco, CA 24.04 32.45 3 days ago Office Manager / Executive Assistant at Mission-driven VC Firm San Francisco, CA 120,000.00 130,000.00 3 weeks ago Fremont, CA 97,000.00 120,000.00 4 weeks ago Sr. Executive Assistant Business Partner II San Francisco, CA 160,000.00 178,000.00 6 days ago San Francisco, CA 70,000.00 83,000.00 2 weeks ago San Francisco, CA 50.97 56.73 2 weeks ago San Francisco, CA 135,000.00 145,000.00 2 weeks ago Oakland, CA 70,000.00 75,000.00 3 weeks ago San Francisco, CA $68,000 - $70,000 2 days ago San Francisco, CA $75,000 - $90,000 3 days ago Foster City, CA $75,000 - $90,000 2 weeks ago Oakland, CA $155,000 - $175,000 3 weeks ago San Francisco, CA $30,000 - $40,000 4 days ago We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr
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Do not wait to apply after reading this description a high application volume is expected for this opportunity. Join to apply for the Executive Assistant to Chief Executive Officer role at CircleUp Education Executive Assistant to Chief Executive Officer Join to apply for the Executive Assistant to Chief Executive Officer role at CircleUp Education Get AI-powered advice on this job and more exclusive features. Location :
Oakland, CA (San Francisco office transition Fall 2025) Schedule :
Full-Time, In-Person Only Reports to :
CEO About CircleUp Education CircleUp Education is a Bay Area-based social enterprise on a mission to build happier, more equitable workplaces, schools, and communities. We deliver impactful training, consulting, and coaching experiences focused on interrupting bias, restoring relationships, and promoting community wellbeing. We're a small, passionate team working at the intersection of equity, emotional intelligence, and professional development. If you're an organized, proactive administrative professional who thrives in fast-paced, purpose-driven environments — we'd love to meet you. Location :
Oakland, CA (San Francisco office transition Fall 2025) Schedule :
Full-Time, In-Person Only Reports to :
CEO About CircleUp Education CircleUp Education is a Bay Area-based social enterprise on a mission to build happier, more equitable workplaces, schools, and communities. We deliver impactful training, consulting, and coaching experiences focused on interrupting bias, restoring relationships, and promoting community wellbeing. We're a small, passionate team working at the intersection of equity, emotional intelligence, and professional development. If you're an organized, proactive administrative professional who thrives in fast-paced, purpose-driven environments — we'd love to meet you. About the Role We're seeking a dependable and detail-oriented Executive Assistant to the CEO to keep our founder organized, on-task, and prepared to lead. You'll be responsible for managing calendars, emails, project deadlines, and important forms and submissions — from RFPs to partner applications. You'll also manage inventory, product orders, and shipping logistics for our trainings and product lines. This is a hands-on, high-trust role ideal for someone who is calm under pressure, great with logistics, and enjoys keeping things moving behind the scenes. What You'll Do Calendar & Inbox Management Coordinate complex scheduling for meetings, events, and deadlines Organize and monitor CEO's inbox and Slack messages Draft or edit communication and follow-ups as needed Project & Task Coordination Track CEO's action items and follow through using AsanaAttend select meetings and document action stepsHelp organize priorities, files, and workflows to reduce bottlenecks
Document & Form Support Prepare and submit RFPs, applications, contracts, and other formsEdit, format, and finalize documents with care and accuracyMaintain organized digital files and templates
Logistics, Inventory & Shipping Order and track office and product inventory (including event materials and client kits)Pack, ship, and track physical orders, including training materials and online store itemsCommunicate with vendors and manage supplies for internal operationsKeep workspace systems running smoothly and stocked
Office Management Support workspace setup and organization for the CEO and small teamCoordinate errands, travel planning, and tech or supply needsStreamline recurring tasks and office routines to increase efficiency
Who You Are 4+ years supporting an executive or senior leader in a fast-paced roleHighly organized, with strong time management and attention to detailExcellent communicator — written and verbalProficient with Google Workspace, Asana (or similar), ZoomReliable, discreet, and calm under pressureComfortable with hands-on logistics and occasional physical tasks (packing, shipping, etc.)Experience with RFPs, vendor coordination, or inventory systems a plusMission-aligned with our values of equity, accountability, and community care
Benefits 100% employer-covered medical, dental, and vision insurance401(k) retirement plan optionsPaid holidays and vacation timePurpose-driven, collaborative work environment with room to grow
Additional Details Location : Oakland office until Fall 2025, then moving to San FranciscoIn-person only — no hybrid or remote optionsMust have valid driver's license and be willing to run occasional errandsOccasional evenings or weekends depending on the CEO's scheduleCOVID-19 vaccination required Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Professional Training and Coaching Referrals increase your chances of interviewing at CircleUp Education by 2x Sign in to set job alerts for "Executive Assistant to Chief Executive Officer" roles. Lead Executive Assistant to the Founder, Managing Partner San Francisco, CA $200,000 - $400,000 6 hours ago San Francisco, CA $141,557 - $198,185 1 day ago Executive Assistant – PH (affiliate job post) Executive Assistant to Chief Operating Officer at Tech Firm San Francisco, CA 68,000.00 85,000.00 6 months ago San Francisco, CA 50.97 56.73 6 days ago Brisbane, CA 110,000.00 150,000.00 3 days ago San Francisco, CA 24.04 32.45 3 days ago Office Manager / Executive Assistant at Mission-driven VC Firm San Francisco, CA 120,000.00 130,000.00 3 weeks ago Fremont, CA 97,000.00 120,000.00 4 weeks ago Sr. Executive Assistant Business Partner II San Francisco, CA 160,000.00 178,000.00 6 days ago San Francisco, CA 70,000.00 83,000.00 2 weeks ago San Francisco, CA 50.97 56.73 2 weeks ago San Francisco, CA 135,000.00 145,000.00 2 weeks ago Oakland, CA 70,000.00 75,000.00 3 weeks ago San Francisco, CA $68,000 - $70,000 2 days ago San Francisco, CA $75,000 - $90,000 3 days ago Foster City, CA $75,000 - $90,000 2 weeks ago Oakland, CA $155,000 - $175,000 3 weeks ago San Francisco, CA $30,000 - $40,000 4 days ago We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr
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