TEC Group
A bilingual (English-Japanese) person is preferable but not limited. This position is a challenging job for the person who is interested in Japanese business and wide responsible tasks in administration fields. Job Title Management Responsibilities FLSA Status Exempt Accounting &Office Administrator X Yes No Location Part-time: hours Revision # Livonia, MI X Full-time Reports To Vice President Basic Function Handle all accounting tasks and oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Office administrator provides general HR administrative & sales support and assists with needs for information from the system, employment files, and other information sources. Essential Duties •Completes tasks on time and can properly prioritize work. •Maintain filing systems and ensure the proper retention, protection, and disposal of records. •Management of accurate financial records in compliance with US Accounting Standards (US GAAP) and internal policies. •Monthly, quarterly, and annual financial settlement work (Journalizing, provision, account adjustmant, etc.) •Manage vendor relationships (inventory, ordering) for office supplies, computers, software, landlord •Identify and resolve all vendor invoice/purchase order discrepancies with Inside Sales Manager •Management accounts receivable and account payable, invoice processing, payment business, collection business. •Overall response to accounting and tax operations. •Review and report on withholding tax(e.g. 1099 payment) •File all the documents of HR, General Affairs and Accounting •Office and facility (Building) maintenance support included. •Plan and coordinate safety and health events including evacuation and monthly check up to maintain good conditions of the facility. •Assistance in budget formulation, forecasting, and differential analysis. •Contact the contracted companies for accounting and legal issues to resolve properly •Ability to plan, coordinate, and execute office projects or events. •Support the onboarding process to include, interviewing, scheduling, and testing of all candidates for openings •Support to manage vendors and HR services including payroll, health benefits, and so on •Maintain employee records and respond to reference requests •Review Employee Handbook periodically •Sorting and distribution of incoming post •Manage annual staff performance evaluation process, work with supervisors to address performance issues •Perform other related duties as assigned. •Assist the dispatched people from Japan for their living and support their life in the US including controlling their passports and working visas. •Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying •Assist other departments upon request (VP, Sales, Inside Sales, Plant) Minimum Qualifications 1. Education / Work Experience •Bachelor's Degree or the equivalent in Accounting, Finance or a related discipline plus •3-5 years of directly related experience 2. Attributes/skills: •Must be able to handle multiple tasks and wear different hats •Required to undertake other duties as may reasonably be required of them •CPA title preferable but not required •Computer experience required (Windows and Microsoft Office applications) •Strong verbal and written communication skills. The above job description identifies the essential job functions and skills needed by the employees assigned to this position. This job description is not intended to be a complete and exhaustive list of all of the responsibilities, tasks, and skills required. The information contained herein is subject to change at the company's discretion at any time and should in no way be construed as an employment contract.