Aston Carter
Executive/office Administrative Assistant
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Executive/office Administrative Assistant
role at
Aston Carter Executive/office Administrative Assistant
12 hours ago Be among the first 25 applicants Join to apply for the
Executive/office Administrative Assistant
role at
Aston Carter Get AI-powered advice on this job and more exclusive features. Job Title: Office/Executive Administrative Assistant
Responsibilities
Executive Assistant Responsibilities include but are not limited to –
Assisting the office VP and Directors– Calendar, expenses, travel, meeting planning, leadership mtg + agenda and special projects. Updating the VP on any office information they need to be aware of along with general organization and coordination support. Establishing and maintaining relationships with other Executive Assistants at Unilever and at the customer.
Office Management Responsibilities include but are not limited to –
IT Contact – Work with and be the contact tech liaison for any work required in the office including replacing equipment, contacting IT when we have an office IT problem etc. Make sure all laptops and other equipment are available and returned during team transition.
R&D Kitchen Facility Coordinator
Work with the R&D team to order food, samples, etc for the kitchen facility.
Townhalls
Schedule, help to set up room, screens, anything needed. Support compiling slides and any other slides the VP or Director needs to cover.
Sample Shipment
Contact for shipping bills, changes to account, supplies etc.
Office Correspondence
For Team from VP, Office Management or corporate etc. Help to get product ordered, baskets made and schedule pickups. Overseeing and helping to organize anything we do as a team.
Office Meals
Ordering and organizing all office meals. Helping the Directors/ Employees - with special projects when requested. Meeting / Event Coordination – support leaders with meeting coordination, catering, events, etc.
Essential Skills
Great organizational skills and familiarity with shared calendar planning, excellent computer skills, general office tasks, and excel at both verbal and written communication. Think a step ahead on what needs could come up and be proactive and ready to resolve. Most importantly, have a genuine desire to meet the needs of others and help the TEAM succeed!
Work Environment
This position is a hybrid role (2 days onsite, 3 days virtual) and as needed to support leaders with on-site activities! Can be based in Hoboken, NJ or Englewood Cliffs, NJ locations!
This position is
moving extremely fast
as this is an urgent need for the client. If interested, please send over your
most up to date resume to ktrivigno @astoncarter.com
along with your availability for a 10-minute phone call.
Pay and Benefits
The pay range for this position is $30.00 - $42.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
Available For This Temporary Role May Include The Following
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Hoboken,NJ.
Application Deadline
This position is anticipated to close on Aug 18, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Get notified about new Executive Administrative Assistant jobs in
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Join to apply for the
Executive/office Administrative Assistant
role at
Aston Carter Executive/office Administrative Assistant
12 hours ago Be among the first 25 applicants Join to apply for the
Executive/office Administrative Assistant
role at
Aston Carter Get AI-powered advice on this job and more exclusive features. Job Title: Office/Executive Administrative Assistant
Responsibilities
Executive Assistant Responsibilities include but are not limited to –
Assisting the office VP and Directors– Calendar, expenses, travel, meeting planning, leadership mtg + agenda and special projects. Updating the VP on any office information they need to be aware of along with general organization and coordination support. Establishing and maintaining relationships with other Executive Assistants at Unilever and at the customer.
Office Management Responsibilities include but are not limited to –
IT Contact – Work with and be the contact tech liaison for any work required in the office including replacing equipment, contacting IT when we have an office IT problem etc. Make sure all laptops and other equipment are available and returned during team transition.
R&D Kitchen Facility Coordinator
Work with the R&D team to order food, samples, etc for the kitchen facility.
Townhalls
Schedule, help to set up room, screens, anything needed. Support compiling slides and any other slides the VP or Director needs to cover.
Sample Shipment
Contact for shipping bills, changes to account, supplies etc.
Office Correspondence
For Team from VP, Office Management or corporate etc. Help to get product ordered, baskets made and schedule pickups. Overseeing and helping to organize anything we do as a team.
Office Meals
Ordering and organizing all office meals. Helping the Directors/ Employees - with special projects when requested. Meeting / Event Coordination – support leaders with meeting coordination, catering, events, etc.
Essential Skills
Great organizational skills and familiarity with shared calendar planning, excellent computer skills, general office tasks, and excel at both verbal and written communication. Think a step ahead on what needs could come up and be proactive and ready to resolve. Most importantly, have a genuine desire to meet the needs of others and help the TEAM succeed!
Work Environment
This position is a hybrid role (2 days onsite, 3 days virtual) and as needed to support leaders with on-site activities! Can be based in Hoboken, NJ or Englewood Cliffs, NJ locations!
This position is
moving extremely fast
as this is an urgent need for the client. If interested, please send over your
most up to date resume to ktrivigno @astoncarter.com
along with your availability for a 10-minute phone call.
Pay and Benefits
The pay range for this position is $30.00 - $42.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
Available For This Temporary Role May Include The Following
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Hoboken,NJ.
Application Deadline
This position is anticipated to close on Aug 18, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Get notified about new Executive Administrative Assistant jobs in
Hoboken, NJ . New York, NY $62,000.00-$67,000.00 2 days ago New York, NY $65,000.00-$75,000.00 1 day ago New York, NY $77,500.00-$112,500.00 1 week ago New York, NY $61,200.00-$101,800.00 2 weeks ago New York, NY $81,000.00-$121,000.00 1 week ago New York, NY $100,000.00-$110,000.00 3 weeks ago New York, NY $80,000.00-$90,000.00 1 month ago New York, NY $46,002.00-$51,178.00 2 weeks ago New York, NY $65,000.00-$70,000.00 18 hours ago New York City Metropolitan Area $250,000.00-$300,000.00 1 week ago New York, NY $80,000.00-$100,000.00 6 days ago Manhattan, NY $42,288.00-$48,631.00 3 weeks ago New York, NY $60,000.00-$105,000.00 2 weeks ago Administrative Assistant, Investment Banking, CIR
New York, NY $50,600.00-$84,200.00 2 weeks ago New York, NY $90,000.00-$115,000.00 1 week ago New York, NY $47,466.00-$88,150.00 6 days ago New York, NY $65,000.00-$65,000.00 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr