Aston Carter
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Accounts Payable Specialist
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Aston Carter 2 days ago Be among the first 25 applicants Join to apply for the
Accounts Payable Specialist
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Aston Carter Job Description
The Accounts Payable Specialist is responsible for the efficient processing of invoices and expense reports, ensuring compliance with financial policies and procedures. This role involves managing vendor information, reconciling accounts, and coordinating payment processes using various software tools. The ideal candidate will have a strong understanding of cost allocation and tracking, along with experience in the construction industry. Job Title:
Accounts Payable Specialist
Job Description
The Accounts Payable Specialist is responsible for the efficient processing of invoices and expense reports, ensuring compliance with financial policies and procedures. This role involves managing vendor information, reconciling accounts, and coordinating payment processes using various software tools. The ideal candidate will have a strong understanding of cost allocation and tracking, along with experience in the construction industry.
Responsibilities
Review, verify, and process vendor invoices and employee expense reports using Titanium. Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded and tracked against project budgets. Process contract change orders in Procore and update cost tracking to reflect revised contract values. Coordinate with the Construction team to track commitments in Procore. Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies. Maintain vendor information, communicate with vendors, and resolve discrepancies. Record management company transactions and allocate related expenses to development projects. Oversee the entire construction project lifecycle, including managing subcontractors. Ensure compliance with company policies, financial regulations, and construction-specific requirements. Monitor Procore for pending invoices and collaborate with the Construction team for timely processing. Generate monthly job cost reports for all development projects. Prepare and process monthly Bill4Time payments. Produce reports detailing the status of accounts payable. Serve as the primary backup for processing payables in Sage Intacct, including using AP Optimizer and handling check printing/mailing. Communicate ACH payment requirements to relevant personnel as the primary point of contact.
Essential Skills
Proficient in accounts payable and invoice processing in the construction or engineering industry Strong experience with change orders and invoicing. High School Diploma or GED required; Associate's degree preferred. Experience in paying invoices against contract commitments. Familiarity with Microsoft Office products. Experience with Timberscan and Procore. Construction or similar industry experience required.
Additional Skills & Qualifications
Customer service first attitude. Professional, courteous, and friendly demeanor. Proactive self-starter and team-player. Ability to communicate clearly with staff.
Work Environment
The role involves working with technologies such as Titanium, Procore, Sage Intacct, and Bill4Time. The work environment is dynamic and requires collaboration with the construction team and other departments to ensure timely processing of invoices and payments. Dress code is professional, aligning with the company's standards for a courteous and friendly demeanor.
Pay and Benefits
The pay range for this position is $70000.00 - $80000.00/yr.
Competitive salary Medical coverage Dental coverage Vision coverage 401K Life insurance Paid sick time Paid holiday time Paid vacation time Free access to fitness centers
Workplace Type
This is a hybrid position in Rutherford,NJ.
Application Deadline
This position is anticipated to close on Aug 9, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Accounting/Auditing and Finance Industries
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Accounts Payable Specialist
role at
Aston Carter 2 days ago Be among the first 25 applicants Join to apply for the
Accounts Payable Specialist
role at
Aston Carter Job Description
The Accounts Payable Specialist is responsible for the efficient processing of invoices and expense reports, ensuring compliance with financial policies and procedures. This role involves managing vendor information, reconciling accounts, and coordinating payment processes using various software tools. The ideal candidate will have a strong understanding of cost allocation and tracking, along with experience in the construction industry. Job Title:
Accounts Payable Specialist
Job Description
The Accounts Payable Specialist is responsible for the efficient processing of invoices and expense reports, ensuring compliance with financial policies and procedures. This role involves managing vendor information, reconciling accounts, and coordinating payment processes using various software tools. The ideal candidate will have a strong understanding of cost allocation and tracking, along with experience in the construction industry.
Responsibilities
Review, verify, and process vendor invoices and employee expense reports using Titanium. Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded and tracked against project budgets. Process contract change orders in Procore and update cost tracking to reflect revised contract values. Coordinate with the Construction team to track commitments in Procore. Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies. Maintain vendor information, communicate with vendors, and resolve discrepancies. Record management company transactions and allocate related expenses to development projects. Oversee the entire construction project lifecycle, including managing subcontractors. Ensure compliance with company policies, financial regulations, and construction-specific requirements. Monitor Procore for pending invoices and collaborate with the Construction team for timely processing. Generate monthly job cost reports for all development projects. Prepare and process monthly Bill4Time payments. Produce reports detailing the status of accounts payable. Serve as the primary backup for processing payables in Sage Intacct, including using AP Optimizer and handling check printing/mailing. Communicate ACH payment requirements to relevant personnel as the primary point of contact.
Essential Skills
Proficient in accounts payable and invoice processing in the construction or engineering industry Strong experience with change orders and invoicing. High School Diploma or GED required; Associate's degree preferred. Experience in paying invoices against contract commitments. Familiarity with Microsoft Office products. Experience with Timberscan and Procore. Construction or similar industry experience required.
Additional Skills & Qualifications
Customer service first attitude. Professional, courteous, and friendly demeanor. Proactive self-starter and team-player. Ability to communicate clearly with staff.
Work Environment
The role involves working with technologies such as Titanium, Procore, Sage Intacct, and Bill4Time. The work environment is dynamic and requires collaboration with the construction team and other departments to ensure timely processing of invoices and payments. Dress code is professional, aligning with the company's standards for a courteous and friendly demeanor.
Pay and Benefits
The pay range for this position is $70000.00 - $80000.00/yr.
Competitive salary Medical coverage Dental coverage Vision coverage 401K Life insurance Paid sick time Paid holiday time Paid vacation time Free access to fitness centers
Workplace Type
This is a hybrid position in Rutherford,NJ.
Application Deadline
This position is anticipated to close on Aug 9, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Accounting/Auditing and Finance Industries
Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Get notified about new Accounts Payable Specialist jobs in
Rutherford, NJ . New York, NY $65,000.00-$85,000.00 4 weeks ago Accounts Payable Specialist -Maternity Cover
New York, NY $80,000.00-$90,000.00 4 weeks ago New York, NY $65,000.00-$75,000.00 1 month ago New York, NY $55,000.00-$65,000.00 1 week ago Accounts Receivable / Accounts Payable Specialist
New York, NY $80,000.00-$90,000.00 3 weeks ago New York, NY $70,000.00-$80,000.00 2 months ago TruVolt Brands - Accounts Payable Specialist
Jersey City, NJ $70,000.00-$90,000.00 3 days ago New York, NY $60,000.00-$70,000.00 1 month ago New York City Metropolitan Area $30.00-$35.00 6 days ago New York City Metropolitan Area $60,000.00-$70,000.00 2 weeks ago Secaucus, NJ $65,000.00-$70,000.00 5 months ago New York City Metropolitan Area $80,000.00-$95,000.00 2 days ago New York, NY $100,000.00-$115,000.00 2 months ago Bergen County, NJ $70,000.00-$85,000.00 6 days ago Bergen County, NJ $75,000.00-$80,000.00 2 weeks ago New York City Metropolitan Area $45.00-$45.01 2 days ago Accounts Payable/Receivable Specialist (Fashion)
New York, NY $70,000.00-$85,000.00 18 hours ago Jamaica, NY $60,000.00-$65,000.00 2 weeks ago Brooklyn, NY $60,000.00-$80,000.00 1 week ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr