City of San Jose
Fiscal Analyst I/II- Information Technology Department
City of San Jose, San Jose, California, United States, 95199
The City of San José innovates to provide exceptional civic services using advanced technologies to help our community thrive.
As one of the largest cities in the nation, the
City
manages a large set of services and assets and
operates
on a budget of $5 billion, with approximately 7,000 employees, serving about 1 million residents and 80,000 businesses in the heart of Silicon Valley. The Information Technology Department’s (ITD) mission is to enrich the quality of life in San José through innovation, collaboration, and engagement. ITD enables that mission through business and infrastructure systems, cybersecurity, data management and analysis, responsible use of Artificial Intelligence (AI), productivity and collaboration tools, the San José 311 resident experience platform, data equity and privacy programs, and strategic planning. San José is powered by
truly great
people, a robust technology environment, and
a strong sense
of purpose. The IT department is a leader in innovation, embracing
cutting-edge
technologies and pioneering solutions to enhance efficiency and quality of life in San José. As part of this effort, the City leads a national initiative for AI through the
GovAI
Coalition, which was
established
to give local governments a voice in shaping the future of AI, ensuring it is developed responsibly for the public good. Promoting the City’s commitment to equity and inclusion, we believe that all members of the community, regardless of background, have access to the tools and resources needed to thrive in the digital age. San José
is located in
the heart of Silicon Valley, which boasts a rich history in technology, education, and agriculture. Over half of San José residents speak a language other than English at home, highlighting the importance of language accessibility in all City services. By fostering inclusivity, promoting digital literacy, and building accessible platforms, we are advancing technology while creating a more
equitable
future for everyone. At the City of San José, we promote work-life alignment and a focus on growth to bring out the best in our people. Come join us in making San José the most vibrant,
equitable
, sustainable, and innovative city in the nation! Visit the
Information Technology Department’s website
to learn about our culture, vision, leadership, and innovative initiatives. The City of San José is seeking a Fiscal Analyst I/II to join the Information Technology Department (ITD). This is a full-time,
benefited
position that reports to the Senior Budget Analyst and supervises two full-time staff members. The Fiscal Analyst plays a key role in supporting ITD’s enterprise budgeting, payroll administration, fiscal operations, and citywide telecom financial coordination. Responsibilities include managing financial transactions, analyzing complex data, and ensuring adherence to budgetary guidelines. As the City's technology needs continue to expand, this position provides essential financial oversight, performance analysis, and resource planning to help ITD meet strategic goals. The role is vital to reducing financial risks, avoiding service interruptions, and enhancing the accuracy, transparency, and compliance of ITD’s financial practices. Responsibilities include, but are not limited to:
Enterprise Budget Management and Financial Analysis: Monitor and analyze ITD’s expenditures, including budget planning, expenditure tracking, and variance analysis to ensure alignment with budget allocations.
Maintain and enhance the
viscode
background structure to accurately map expenditures in compliance with Governmental Accounting Standards Board (GASB) requirements.
Manage ITD General Ledger and encumbrance balances to ensure full compliance with City financial policies and regulations.
Prepare comprehensive budget reports, forecasts, and financial statements for review by leadership.
Manage fiscal year-end closing activities, reconciliation, and audit preparations.
ITD Fiscal Operations Oversight Ensure the
accurate
and
timely
release of payments, as well as full compliance with all financial deadlines, procedures, and policy requirements.
Review and approve all invoice edit lists across all ITD invoices, including but not limited to telecom, computer hardware, servers, software, subscriptions, supplies, services, etc., to ensure accuracy and prevent unauthorized expenditures.
Monitor and
maintain
zero outstanding invoice balances and verify
accurate
tax billing and reporting. Citywide Telecom Fiscal Management
D
evelop and
maintain
dashboards to track and visualize Telecom expenditures across departments.
Conduct quarterly optimization reviews and recommend cost-saving measures.
Manage user access to Telecom vendor portals and support departmental telecom liaisons in fiscal matters.
Payroll: Manage timekeeping staff to review and audit timecards for accuracy and completeness, and work with employees to resolve errors.
Train timekeeping staff on timekeeping rules, policies, and guidelines to ensure compliance with policies and labor regulations.
Respond to employee and management inquiries
regarding
timekeeping policies and procedures.
Correct errors and adjust timecards by payroll timelines.
Coordinate with HR and Finance Departments to ensure payroll is processed accurately and
in a timely manner
.
Run payroll reports such as overtime, compensation time, maximum vacation, and error messages.
Staff Supervision: Supervise employees and ensure operational effectiveness and accountability in day-to-day fiscal and payroll support functions.
Manage team resources, employee work plans, and performance appraisals.
Please note that the Fiscal Analyst I/II position is currently eligible for a hybrid telework schedule. The schedule for working remotely and onsite is subject to change. Currently, the
City
operates on a 32-hour onsite workweek schedule. Salary Information:
The final candidate’s qualifications and experience shall
determine
the actual salary. In addition to the starting salary, employees in the Analyst I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. Salary Ranges:
Analyst I: $
92,994.72
– $1
13,022.00
annually Analyst II: $
101,468.64
– $1
23,330.48
annually
The Analyst I/II classification is represented by the
Municipal Employees’ Federation (MEF), AFSCME, Local 101 (MEF)
bargaining unit.
Analyst I:
A
Bachelor's Degree
from an accredited college or university. Analyst II:
A
Bachelor's Degree
from an accredited college or university
AND
two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources. Acceptable Substitution:
Additional
years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general
administration
or human resources may be substituted for the education requirement on a year for year basis. Competencies The ideal candidate will
possess
the following competencies, as
demonstrated
in past and current employment history
.
Desirable competencies for this position include: Job Expertis
e:
Demonstrates
knowledge of and experience with applicable professional/technical principles and practices; knowledge of Citywide and departmental procedures/policies as well as relevant Federal and State rules and regulations; including:
Demonstrate knowledge of, and experience with municipal budgeting principles and
practices;
Knowledge of basic statistical methods; City government’s functions and problems; and
Financial
management, preferably including government financing.
Ability to collect, compile, analyze, and interpret data;
assist
other employees in technical and procedural activities; and understand, interpret, and apply instructions, rules, and regulations.
Teamwork
and Interpersonal Skills
–
Develops effective relationships with co-workers and supervisors by helping others
accomplish
tasks and using collaboration and conflict resolution skills.
Multi
-
tasking
–
Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Communication Skills – Effectively conveys information and expresses thoughts and facts clearly, orally and in writing;
demonstrates
effective use of listening skills; displays openness to other people’s ideas and thoughts.
Computer Skills – Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Initiative – Exhibits a workplace behavior that includes a proactive approach of
anticipating
and planning to meet expected goals, as well as persisting in overcoming challenges that arise that would otherwise delay the completion of tasks and goals; displays an overall commitment to improving their work environment and process.
Problem Solving – Approaches a situation or problem by defining the problem or issue;
determines
the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Reliability – Completes quality work assignments in
a timely
and efficient manner; fulfills responsibilities and
maintains
confidentiality as appropriate
Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered, or your application may be
deemed
incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to
proceed
in the selection process.
Additional
phases of the selection process will consist of one or more interviews, one of which may include a practical and/or writing exercise. If you have questions about the duties of these positions, the
selection
, or the hiring processes, please contact Eduardo Gonzalez at
Eduardo1.Gonzalez@sanjoseca.gov
#J-18808-Ljbffr
City
manages a large set of services and assets and
operates
on a budget of $5 billion, with approximately 7,000 employees, serving about 1 million residents and 80,000 businesses in the heart of Silicon Valley. The Information Technology Department’s (ITD) mission is to enrich the quality of life in San José through innovation, collaboration, and engagement. ITD enables that mission through business and infrastructure systems, cybersecurity, data management and analysis, responsible use of Artificial Intelligence (AI), productivity and collaboration tools, the San José 311 resident experience platform, data equity and privacy programs, and strategic planning. San José is powered by
truly great
people, a robust technology environment, and
a strong sense
of purpose. The IT department is a leader in innovation, embracing
cutting-edge
technologies and pioneering solutions to enhance efficiency and quality of life in San José. As part of this effort, the City leads a national initiative for AI through the
GovAI
Coalition, which was
established
to give local governments a voice in shaping the future of AI, ensuring it is developed responsibly for the public good. Promoting the City’s commitment to equity and inclusion, we believe that all members of the community, regardless of background, have access to the tools and resources needed to thrive in the digital age. San José
is located in
the heart of Silicon Valley, which boasts a rich history in technology, education, and agriculture. Over half of San José residents speak a language other than English at home, highlighting the importance of language accessibility in all City services. By fostering inclusivity, promoting digital literacy, and building accessible platforms, we are advancing technology while creating a more
equitable
future for everyone. At the City of San José, we promote work-life alignment and a focus on growth to bring out the best in our people. Come join us in making San José the most vibrant,
equitable
, sustainable, and innovative city in the nation! Visit the
Information Technology Department’s website
to learn about our culture, vision, leadership, and innovative initiatives. The City of San José is seeking a Fiscal Analyst I/II to join the Information Technology Department (ITD). This is a full-time,
benefited
position that reports to the Senior Budget Analyst and supervises two full-time staff members. The Fiscal Analyst plays a key role in supporting ITD’s enterprise budgeting, payroll administration, fiscal operations, and citywide telecom financial coordination. Responsibilities include managing financial transactions, analyzing complex data, and ensuring adherence to budgetary guidelines. As the City's technology needs continue to expand, this position provides essential financial oversight, performance analysis, and resource planning to help ITD meet strategic goals. The role is vital to reducing financial risks, avoiding service interruptions, and enhancing the accuracy, transparency, and compliance of ITD’s financial practices. Responsibilities include, but are not limited to:
Enterprise Budget Management and Financial Analysis: Monitor and analyze ITD’s expenditures, including budget planning, expenditure tracking, and variance analysis to ensure alignment with budget allocations.
Maintain and enhance the
viscode
background structure to accurately map expenditures in compliance with Governmental Accounting Standards Board (GASB) requirements.
Manage ITD General Ledger and encumbrance balances to ensure full compliance with City financial policies and regulations.
Prepare comprehensive budget reports, forecasts, and financial statements for review by leadership.
Manage fiscal year-end closing activities, reconciliation, and audit preparations.
ITD Fiscal Operations Oversight Ensure the
accurate
and
timely
release of payments, as well as full compliance with all financial deadlines, procedures, and policy requirements.
Review and approve all invoice edit lists across all ITD invoices, including but not limited to telecom, computer hardware, servers, software, subscriptions, supplies, services, etc., to ensure accuracy and prevent unauthorized expenditures.
Monitor and
maintain
zero outstanding invoice balances and verify
accurate
tax billing and reporting. Citywide Telecom Fiscal Management
D
evelop and
maintain
dashboards to track and visualize Telecom expenditures across departments.
Conduct quarterly optimization reviews and recommend cost-saving measures.
Manage user access to Telecom vendor portals and support departmental telecom liaisons in fiscal matters.
Payroll: Manage timekeeping staff to review and audit timecards for accuracy and completeness, and work with employees to resolve errors.
Train timekeeping staff on timekeeping rules, policies, and guidelines to ensure compliance with policies and labor regulations.
Respond to employee and management inquiries
regarding
timekeeping policies and procedures.
Correct errors and adjust timecards by payroll timelines.
Coordinate with HR and Finance Departments to ensure payroll is processed accurately and
in a timely manner
.
Run payroll reports such as overtime, compensation time, maximum vacation, and error messages.
Staff Supervision: Supervise employees and ensure operational effectiveness and accountability in day-to-day fiscal and payroll support functions.
Manage team resources, employee work plans, and performance appraisals.
Please note that the Fiscal Analyst I/II position is currently eligible for a hybrid telework schedule. The schedule for working remotely and onsite is subject to change. Currently, the
City
operates on a 32-hour onsite workweek schedule. Salary Information:
The final candidate’s qualifications and experience shall
determine
the actual salary. In addition to the starting salary, employees in the Analyst I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. Salary Ranges:
Analyst I: $
92,994.72
– $1
13,022.00
annually Analyst II: $
101,468.64
– $1
23,330.48
annually
The Analyst I/II classification is represented by the
Municipal Employees’ Federation (MEF), AFSCME, Local 101 (MEF)
bargaining unit.
Analyst I:
A
Bachelor's Degree
from an accredited college or university. Analyst II:
A
Bachelor's Degree
from an accredited college or university
AND
two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources. Acceptable Substitution:
Additional
years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general
administration
or human resources may be substituted for the education requirement on a year for year basis. Competencies The ideal candidate will
possess
the following competencies, as
demonstrated
in past and current employment history
.
Desirable competencies for this position include: Job Expertis
e:
Demonstrates
knowledge of and experience with applicable professional/technical principles and practices; knowledge of Citywide and departmental procedures/policies as well as relevant Federal and State rules and regulations; including:
Demonstrate knowledge of, and experience with municipal budgeting principles and
practices;
Knowledge of basic statistical methods; City government’s functions and problems; and
Financial
management, preferably including government financing.
Ability to collect, compile, analyze, and interpret data;
assist
other employees in technical and procedural activities; and understand, interpret, and apply instructions, rules, and regulations.
Teamwork
and Interpersonal Skills
–
Develops effective relationships with co-workers and supervisors by helping others
accomplish
tasks and using collaboration and conflict resolution skills.
Multi
-
tasking
–
Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Communication Skills – Effectively conveys information and expresses thoughts and facts clearly, orally and in writing;
demonstrates
effective use of listening skills; displays openness to other people’s ideas and thoughts.
Computer Skills – Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Initiative – Exhibits a workplace behavior that includes a proactive approach of
anticipating
and planning to meet expected goals, as well as persisting in overcoming challenges that arise that would otherwise delay the completion of tasks and goals; displays an overall commitment to improving their work environment and process.
Problem Solving – Approaches a situation or problem by defining the problem or issue;
determines
the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Reliability – Completes quality work assignments in
a timely
and efficient manner; fulfills responsibilities and
maintains
confidentiality as appropriate
Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered, or your application may be
deemed
incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to
proceed
in the selection process.
Additional
phases of the selection process will consist of one or more interviews, one of which may include a practical and/or writing exercise. If you have questions about the duties of these positions, the
selection
, or the hiring processes, please contact Eduardo Gonzalez at
Eduardo1.Gonzalez@sanjoseca.gov
#J-18808-Ljbffr