State of Oregon
Administrative Assistant (Office Specialist 2)
State of Oregon, Portland, Oregon, United States, 97222
Administrative Assistant (Office Specialist 2)
Join the Oregon Liquor and Cannabis Commission (OLCC) as an Administrative Assistant (Office Specialist 2) to act as the primary office support and communication hub for the Public Safety Division. This position is based at our Milwaukie Plaza Office and is not eligible for remote work. Please note that the Milwaukie Plaza Office will relocate from Milwaukie to Portland, OR, by approximately the end of 2029. The OLCC oversees access to alcohol and cannabis products in Oregon through education, regulation, and distilled spirits distribution. Our aim is to protect public health and safety while supporting responsible businesses and providing funding for local and state agencies. What's in it for you: Medical, vision, and dental insurance. 11 paid holidays per year. 8 hours of vacation leave earned per month, eligible to be used after 6 months of service. 8 hours of sick leave earned per month, eligible to be used as accrued. 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service. Pension and retirement programs. Click here to learn more about State of Oregon benefits. A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity. Here's what you will do: This position involves the primary office support and positive and effective communications between the Public Safety Division, Law Enforcement, other agency divisions, and the public. The Administrative Assistant will receive incoming phone calls as a backup for regional investigators, inspectors, and managers, and make appropriate responses to inquiries from the general public, local government agencies, special interest groups, other field offices, and headquarters. Here's what you need to qualify: Minimum Qualifications: Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Requested Skills: Self-starter: ability to work autonomously with limited supervision. Ability to communicate with the public and possess good customer service skills. Ability to adapt to changing office environments. Ability to adapt to new and changing computer applications. Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration. Application instructions and information: Please attach a resume and complete your job history and education in Workday. We will only review documents that are requested. Because details are very important to us, your application materials will be evaluated for grammar, spelling, and punctuation. Internal candidates currently working for any State of Oregon agency must apply using your employee Workday account. In addition to required attachments, ensure that your profile has your current job history and education. In Workday, click on Menu in the upper left corner, Jobs Hub, Find Jobs. Enter the job number in the search bar, click on the job title and select Apply. Additional information: This position requires an in-office presence; remote or hybrid arrangements are not available. The salary listed is the non-Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase. This position is represented by the American Federation of State, County & Municipal Employees Union, Local 2505. The use of outside resources such as artificial intelligence (AI) software during applicant skills assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range. Any offer of employment with OLCC is contingent on acceptable references and background check. This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification. Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section. OLCC does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OLCC uses E-Verify to confirm that applicants are authorized to work in the United States. Helpful links and contact information: Learn more about OLCC Understanding the State Application Process Help and Support webpage For more information you may contact us by e-mail at OLCC.HumanResources@olcc.oregon.gov. OLCC is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status.
Join the Oregon Liquor and Cannabis Commission (OLCC) as an Administrative Assistant (Office Specialist 2) to act as the primary office support and communication hub for the Public Safety Division. This position is based at our Milwaukie Plaza Office and is not eligible for remote work. Please note that the Milwaukie Plaza Office will relocate from Milwaukie to Portland, OR, by approximately the end of 2029. The OLCC oversees access to alcohol and cannabis products in Oregon through education, regulation, and distilled spirits distribution. Our aim is to protect public health and safety while supporting responsible businesses and providing funding for local and state agencies. What's in it for you: Medical, vision, and dental insurance. 11 paid holidays per year. 8 hours of vacation leave earned per month, eligible to be used after 6 months of service. 8 hours of sick leave earned per month, eligible to be used as accrued. 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service. Pension and retirement programs. Click here to learn more about State of Oregon benefits. A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity. Here's what you will do: This position involves the primary office support and positive and effective communications between the Public Safety Division, Law Enforcement, other agency divisions, and the public. The Administrative Assistant will receive incoming phone calls as a backup for regional investigators, inspectors, and managers, and make appropriate responses to inquiries from the general public, local government agencies, special interest groups, other field offices, and headquarters. Here's what you need to qualify: Minimum Qualifications: Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Requested Skills: Self-starter: ability to work autonomously with limited supervision. Ability to communicate with the public and possess good customer service skills. Ability to adapt to changing office environments. Ability to adapt to new and changing computer applications. Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration. Application instructions and information: Please attach a resume and complete your job history and education in Workday. We will only review documents that are requested. Because details are very important to us, your application materials will be evaluated for grammar, spelling, and punctuation. Internal candidates currently working for any State of Oregon agency must apply using your employee Workday account. In addition to required attachments, ensure that your profile has your current job history and education. In Workday, click on Menu in the upper left corner, Jobs Hub, Find Jobs. Enter the job number in the search bar, click on the job title and select Apply. Additional information: This position requires an in-office presence; remote or hybrid arrangements are not available. The salary listed is the non-Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase. This position is represented by the American Federation of State, County & Municipal Employees Union, Local 2505. The use of outside resources such as artificial intelligence (AI) software during applicant skills assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range. Any offer of employment with OLCC is contingent on acceptable references and background check. This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification. Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section. OLCC does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OLCC uses E-Verify to confirm that applicants are authorized to work in the United States. Helpful links and contact information: Learn more about OLCC Understanding the State Application Process Help and Support webpage For more information you may contact us by e-mail at OLCC.HumanResources@olcc.oregon.gov. OLCC is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status.