BTI Solutions
Korean Bilingual Executive Assistant AO7157912
BTI Solutions, Coppell, Texas, United States, 75019
Korean Bilingual Executive Assistant
Location: 240 Dividend Dr, Coppell, TX, USA Top three skill sets: 1. Advanced Organizational Skills:
Proficiency in managing complex schedules, coordinating meetings, and handling multiple tasks efficiently to support executive-level operations. 2. Strong Communication Skills:
Ability to communicate effectively with diverse stakeholders, including executives, team members, and external partners, ensuring clarity and professionalism in all interactions. 3. Technical Proficiency:
Expertise in using office software (e.g., Microsoft Office Suite) and familiarity with administrative tools and systems to streamline workflows and enhance productivity. JD Summary: This position plays a critical role in supporting senior executives by managing complex administrative tasks, coordinating high-level meetings, and ensuring seamless communication across teams. It requires exceptional organizational skills, strong interpersonal abilities, and technical proficiency to handle diverse responsibilities effectively. The ideal candidate will excel in a fast-paced environment, demonstrating the ability to anticipate needs, prioritize tasks, and maintain confidentiality while delivering high-quality support to leadership. Job Responsibilities: Executive Support:
Provide comprehensive administrative support to senior executives, including managing schedules, coordinating travel arrangements, and preparing meeting materials. Meeting Coordination:
Organize and facilitate high-level meetings, ensuring all logistics are handled efficiently and follow-up actions are communicated promptly. Document Management:
Prepare, review, and manage confidential documents, reports, and presentations to ensure accuracy and professionalism. Communication:
Serve as a liaison between executives and internal/external stakeholders, handling correspondence and ensuring clear and effective communication. Project Assistance:
Support cross-functional projects by assisting with planning, tracking progress, and ensuring timely delivery of deliverables. Process Improvement:
Identify opportunities to streamline administrative processes and implement solutions to enhance efficiency and productivity. Confidentiality:
Maintain the highest level of confidentiality for sensitive information and executive communications. Facility/Emergency Coordinator:
Managing seating charts, Outlook emails/contacts, parking spaces, and conference/meeting room reservations, including A/V setups and room allocations based on project needs. Acts as a liaison or gatekeeper for location/facility/warehouse/office/landlord-related issues involving multiple stakeholders at the Coppell site. Others:
Supports mail-room services, floral arrangements, and office supply orders in collaboration with the GA team specifically for the Coppell location. Skills: Advanced Organizational Skills:
Ability to manage complex schedules, prioritize tasks, and handle multiple responsibilities efficiently. Strong Communication Skills:
Excellent written and verbal communication skills for interacting with executives, team members, and external stakeholders. Technical Proficiency:
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative tools and systems. Attention to Detail:
High level of accuracy in preparing documents, reports, and presentations. Time Management:
Strong ability to meet deadlines and manage competing priorities in a fast-paced environment. Confidentiality:
Proven track record of maintaining confidentiality for sensitive information and executive communications. Cultural Awareness:
Proficiency in both English and Korean for effective communication with headquarters and international teams. Adaptability:
Flexibility to adjust to changing priorities and work independently or as part of a team. Education/Experience: Bachelor's degree in Business Administration, Communications, or a related field is preferred. Alternatively, a high school diploma with extensive administrative experience may be considered. Minimum of 5-7 years of experience in administrative or executive assistant roles. Proven track record of supporting senior-level executives in a corporate or professional setting. Experience in managing complex administrative tasks and coordinating high-level meetings. Proficient bilingual
preferred (English/Korea) , as the role involves frequent corresponding with HQ.
Location: 240 Dividend Dr, Coppell, TX, USA Top three skill sets: 1. Advanced Organizational Skills:
Proficiency in managing complex schedules, coordinating meetings, and handling multiple tasks efficiently to support executive-level operations. 2. Strong Communication Skills:
Ability to communicate effectively with diverse stakeholders, including executives, team members, and external partners, ensuring clarity and professionalism in all interactions. 3. Technical Proficiency:
Expertise in using office software (e.g., Microsoft Office Suite) and familiarity with administrative tools and systems to streamline workflows and enhance productivity. JD Summary: This position plays a critical role in supporting senior executives by managing complex administrative tasks, coordinating high-level meetings, and ensuring seamless communication across teams. It requires exceptional organizational skills, strong interpersonal abilities, and technical proficiency to handle diverse responsibilities effectively. The ideal candidate will excel in a fast-paced environment, demonstrating the ability to anticipate needs, prioritize tasks, and maintain confidentiality while delivering high-quality support to leadership. Job Responsibilities: Executive Support:
Provide comprehensive administrative support to senior executives, including managing schedules, coordinating travel arrangements, and preparing meeting materials. Meeting Coordination:
Organize and facilitate high-level meetings, ensuring all logistics are handled efficiently and follow-up actions are communicated promptly. Document Management:
Prepare, review, and manage confidential documents, reports, and presentations to ensure accuracy and professionalism. Communication:
Serve as a liaison between executives and internal/external stakeholders, handling correspondence and ensuring clear and effective communication. Project Assistance:
Support cross-functional projects by assisting with planning, tracking progress, and ensuring timely delivery of deliverables. Process Improvement:
Identify opportunities to streamline administrative processes and implement solutions to enhance efficiency and productivity. Confidentiality:
Maintain the highest level of confidentiality for sensitive information and executive communications. Facility/Emergency Coordinator:
Managing seating charts, Outlook emails/contacts, parking spaces, and conference/meeting room reservations, including A/V setups and room allocations based on project needs. Acts as a liaison or gatekeeper for location/facility/warehouse/office/landlord-related issues involving multiple stakeholders at the Coppell site. Others:
Supports mail-room services, floral arrangements, and office supply orders in collaboration with the GA team specifically for the Coppell location. Skills: Advanced Organizational Skills:
Ability to manage complex schedules, prioritize tasks, and handle multiple responsibilities efficiently. Strong Communication Skills:
Excellent written and verbal communication skills for interacting with executives, team members, and external stakeholders. Technical Proficiency:
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative tools and systems. Attention to Detail:
High level of accuracy in preparing documents, reports, and presentations. Time Management:
Strong ability to meet deadlines and manage competing priorities in a fast-paced environment. Confidentiality:
Proven track record of maintaining confidentiality for sensitive information and executive communications. Cultural Awareness:
Proficiency in both English and Korean for effective communication with headquarters and international teams. Adaptability:
Flexibility to adjust to changing priorities and work independently or as part of a team. Education/Experience: Bachelor's degree in Business Administration, Communications, or a related field is preferred. Alternatively, a high school diploma with extensive administrative experience may be considered. Minimum of 5-7 years of experience in administrative or executive assistant roles. Proven track record of supporting senior-level executives in a corporate or professional setting. Experience in managing complex administrative tasks and coordinating high-level meetings. Proficient bilingual
preferred (English/Korea) , as the role involves frequent corresponding with HQ.