Stormont Vail Health
Manager Surgery Business Operations & Support Services - Surgery Administration
Stormont Vail Health, Topeka, Kansas, United States, 66604
Surgical Division Manager
This position is responsible for the ongoing review, analysis, and management of business operations within the Surgical Division. The incumbent will work collaboratively with the Administrative Director of Surgical Services and System Director of Supply Chain to ensure consistent accessibility and acceptable pricing of surgical supplies. They will be responsible for interfacing with surgeons to provide cost data by case for each surgeon to identify opportunities to mitigate cost. They will have direct oversight of daily operations for the Sterile Processing Department, to include decontamination, packaging, and sterilization of supplies, instruments, and equipment. They will directly or indirectly supervise Business Office personnel, Surgical Inventory Consignment & Implant Coordinators, and Sterile Processing team members. The scope of this position includes the following operational areas: Main campus (Topeka) surgical departments, Single Day Surgery, ExcellENT, Pain Management, and surgical clinics. They will be available to the Flint Hills campus to provide support for business functions and operational guidance as necessary. Education Qualifications: Bachelor's degree in business management, finance, accounting, or healthcare related field. Required Master's degree in business management, finance, accounting, or healthcare related field. Preferred Experience Qualifications: 2 years Healthcare leadership involving business operations. Preferred Skills and Abilities: Microsoft Office, performance improvement, quality management, and standards compliance (Required proficiency) What you will do: Determine impact of surgical case cost vs. reimbursement for all requests for new supplies and equipment. Report findings to the Administrative Director of Surgical Services and System Director of Supply Chain. Oversight of financial viability analysis to include making recommendations with regard to new business development through the preparation of business plans and pro formas as necessary. Work with the System Director of Supply Chain to gain consensus for changes in supplies/equipment that may impact patient care and apprise Administrative Directors and Directors of any issues/concerns. Responsible for sound fiscal management to include allocating resources, coordinating expenditures for equipment and supplies. Coordinates the creation of and management of department and capital budgets in collaboration with the Administrative Director and Directors of Surgical Services and Surgical Clinics. Directs oversight of Surgery Business functions and the Sterile Processing Department to include daily operations and direct and indirect completion of annual performance evaluations for team members within these reporting structures. Directs oversight and approval surgical chargemaster. Prepares and maintains dashboards, scorecards, and other statistical reports for the Surgical Division. Reconciles budget reports against known usage data to determine causes of variances in surgical volumes and supply cost and reports on metrics by key service lines (ortho, neuro, general, etc). Coordinates timing and workflows in collaboration with Supply Chain to minimize rush orders and freight cost. Oversees consignment agreements and ensures terms of agreements are met regarding inventory management. Directs oversight of policy, procedure, and production level compliance in the areas of decontamination, packaging, and sterilization of instruments, equipment, and supplies. Serves as subject matter expert for Sterile Processing Department regarding infection control and regulatory requirements. Serves as internal consultant related to regulations specific to the Sterile Processing Department. Collects, reviews, and analyses surveillance data related to productivity, quality assurance, and product loss within the Surgical Division. Assesses educational and training needs, and develops necessary action plans to correct deficiencies for team members within the reporting structure of this position. Coordinates with Surgical Division Managers and Directors to maximize efficiency and throughput specific to instrumentation needs. Required for All Jobs: Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options: Position is Not Patient Facing Remote Work Guidelines: Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability: Hybrid Scope: Has Supervisory Responsibility Has Budget Responsibility Physical Demands: Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Ladders): Occasionally 1-3 Hours Climbing (Stairs): Occasionally 1-3 Hours Crawling: Occasionally 1-3 Hours Crouching: Occasionally 1-3 Hours Eye/Hand/Foot Coordination: Rarely less than 1 hour Feeling: Rarely less than 1 hour Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Occasionally 1-3 Hours Lifting: Occasionally 1-3 Hours up to 10 lbs Operate Foot Controls: Rarely less than 1 hour Pulling: Occasionally 1-3 Hours up to 10 lbs Pushing: Occasionally 1-3 Hours up to 10 lbs Reaching (Forward): Occasionally 1-3 Hours up to 10 lbs Reaching (Overhead): Occasionally 1-3 Hours up to 10 lbs Repetitive Motions: Occasionally 1-3 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Occasionally 1-3 Hours Talking: Frequently 3-5 Hours Walking: Frequently 3-5 Hours Working Conditions: Burn: Occasionally 1-3 Hours Chemical: Occasionally 1-3 Hours Dusts: Occasionally 1-3 Hours Electrical: Rarely less than 1 hour Explosive: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Infectious Diseases: Occasionally 1-3 Hours Mechanical: Occasionally 1-3 Hours Needle Stick: Rarely less than 1 hour Noise/Sounds: Rarely less than 1 hour Other Atmospheric Conditions: Rarely less than 1 hour Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour Radiant Energy: Rarely less than 1 hour Risk of Exposure to Blood and Body Fluids: Occasionally 1-3 Hours Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour Hazards (other): Rarely less than 1 hour Vibration: Rarely less than 1 hour Wet and/or Humid: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age
This position is responsible for the ongoing review, analysis, and management of business operations within the Surgical Division. The incumbent will work collaboratively with the Administrative Director of Surgical Services and System Director of Supply Chain to ensure consistent accessibility and acceptable pricing of surgical supplies. They will be responsible for interfacing with surgeons to provide cost data by case for each surgeon to identify opportunities to mitigate cost. They will have direct oversight of daily operations for the Sterile Processing Department, to include decontamination, packaging, and sterilization of supplies, instruments, and equipment. They will directly or indirectly supervise Business Office personnel, Surgical Inventory Consignment & Implant Coordinators, and Sterile Processing team members. The scope of this position includes the following operational areas: Main campus (Topeka) surgical departments, Single Day Surgery, ExcellENT, Pain Management, and surgical clinics. They will be available to the Flint Hills campus to provide support for business functions and operational guidance as necessary. Education Qualifications: Bachelor's degree in business management, finance, accounting, or healthcare related field. Required Master's degree in business management, finance, accounting, or healthcare related field. Preferred Experience Qualifications: 2 years Healthcare leadership involving business operations. Preferred Skills and Abilities: Microsoft Office, performance improvement, quality management, and standards compliance (Required proficiency) What you will do: Determine impact of surgical case cost vs. reimbursement for all requests for new supplies and equipment. Report findings to the Administrative Director of Surgical Services and System Director of Supply Chain. Oversight of financial viability analysis to include making recommendations with regard to new business development through the preparation of business plans and pro formas as necessary. Work with the System Director of Supply Chain to gain consensus for changes in supplies/equipment that may impact patient care and apprise Administrative Directors and Directors of any issues/concerns. Responsible for sound fiscal management to include allocating resources, coordinating expenditures for equipment and supplies. Coordinates the creation of and management of department and capital budgets in collaboration with the Administrative Director and Directors of Surgical Services and Surgical Clinics. Directs oversight of Surgery Business functions and the Sterile Processing Department to include daily operations and direct and indirect completion of annual performance evaluations for team members within these reporting structures. Directs oversight and approval surgical chargemaster. Prepares and maintains dashboards, scorecards, and other statistical reports for the Surgical Division. Reconciles budget reports against known usage data to determine causes of variances in surgical volumes and supply cost and reports on metrics by key service lines (ortho, neuro, general, etc). Coordinates timing and workflows in collaboration with Supply Chain to minimize rush orders and freight cost. Oversees consignment agreements and ensures terms of agreements are met regarding inventory management. Directs oversight of policy, procedure, and production level compliance in the areas of decontamination, packaging, and sterilization of instruments, equipment, and supplies. Serves as subject matter expert for Sterile Processing Department regarding infection control and regulatory requirements. Serves as internal consultant related to regulations specific to the Sterile Processing Department. Collects, reviews, and analyses surveillance data related to productivity, quality assurance, and product loss within the Surgical Division. Assesses educational and training needs, and develops necessary action plans to correct deficiencies for team members within the reporting structure of this position. Coordinates with Surgical Division Managers and Directors to maximize efficiency and throughput specific to instrumentation needs. Required for All Jobs: Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options: Position is Not Patient Facing Remote Work Guidelines: Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability: Hybrid Scope: Has Supervisory Responsibility Has Budget Responsibility Physical Demands: Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Ladders): Occasionally 1-3 Hours Climbing (Stairs): Occasionally 1-3 Hours Crawling: Occasionally 1-3 Hours Crouching: Occasionally 1-3 Hours Eye/Hand/Foot Coordination: Rarely less than 1 hour Feeling: Rarely less than 1 hour Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Occasionally 1-3 Hours Lifting: Occasionally 1-3 Hours up to 10 lbs Operate Foot Controls: Rarely less than 1 hour Pulling: Occasionally 1-3 Hours up to 10 lbs Pushing: Occasionally 1-3 Hours up to 10 lbs Reaching (Forward): Occasionally 1-3 Hours up to 10 lbs Reaching (Overhead): Occasionally 1-3 Hours up to 10 lbs Repetitive Motions: Occasionally 1-3 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Occasionally 1-3 Hours Talking: Frequently 3-5 Hours Walking: Frequently 3-5 Hours Working Conditions: Burn: Occasionally 1-3 Hours Chemical: Occasionally 1-3 Hours Dusts: Occasionally 1-3 Hours Electrical: Rarely less than 1 hour Explosive: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Infectious Diseases: Occasionally 1-3 Hours Mechanical: Occasionally 1-3 Hours Needle Stick: Rarely less than 1 hour Noise/Sounds: Rarely less than 1 hour Other Atmospheric Conditions: Rarely less than 1 hour Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour Radiant Energy: Rarely less than 1 hour Risk of Exposure to Blood and Body Fluids: Occasionally 1-3 Hours Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour Hazards (other): Rarely less than 1 hour Vibration: Rarely less than 1 hour Wet and/or Humid: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age