State of Oregon
Executive Support Specialist 2 (Scheduler)
State of Oregon, Salem, Oregon, United States, 97304
Executive Support Specialist 2 (Scheduler)
Your new role
Executive Support Specialist (ESS2)
Scheduler! The Office of the Governor is recruiting for a full-time Executive Support Specialist 2 (Scheduler) to provide confidential executive-level support to policy staff. Policy areas may include education; diversity, equity, and Inclusion; housing and homelessness; health and human services; behavioral health; public safety; climate and energy; natural resources; economic development and transportation; emergency response and resilience; wildfire and military; and regional solutions; workforce, labor, and higher education. This person will also provide confidential executive-level support to advisors, ensuring the office's mission, values, and purpose are upheld. They will enhance the advisor's workplace experience by adapting to personal styles and prioritizing objectives. Responsibilities include managing multiple schedules, maintaining calendars, scheduling and moderating meetings, and coordinating activities. The Scheduler will anticipate needs, provide extensive administrative support, manage special projects, and ensure timely task completion. Additionally, the Scheduler will develop strong relationships with advisors, edit and finalize correspondence, and serve as a liaison for important matters, all while demonstrating exceptional anticipation skills and a personal touch. Minimum qualifications include one year of experience performing administrative duties in support of agency projects or programs. Essential qualifications require at least 2 years of professional experience in calendar management and coordination of meetings. Desired attributes include experience working in state or local government, strong scheduling skills using Microsoft Outlook, ability to organize, coordinate, and manage complex details, strong communication and collaboration skills, confidence to ask questions for clarification before taking action, good judgment, common sense, discretion, and confidential matter management, decisiveness, sensitivity, credibility, political/current events-savvy, meticulous, energetic, owning and acknowledging errors without blame, and being creative in managing priorities, handling more than one task at a time, exercising distraction control.
Your new role
Executive Support Specialist (ESS2)
Scheduler! The Office of the Governor is recruiting for a full-time Executive Support Specialist 2 (Scheduler) to provide confidential executive-level support to policy staff. Policy areas may include education; diversity, equity, and Inclusion; housing and homelessness; health and human services; behavioral health; public safety; climate and energy; natural resources; economic development and transportation; emergency response and resilience; wildfire and military; and regional solutions; workforce, labor, and higher education. This person will also provide confidential executive-level support to advisors, ensuring the office's mission, values, and purpose are upheld. They will enhance the advisor's workplace experience by adapting to personal styles and prioritizing objectives. Responsibilities include managing multiple schedules, maintaining calendars, scheduling and moderating meetings, and coordinating activities. The Scheduler will anticipate needs, provide extensive administrative support, manage special projects, and ensure timely task completion. Additionally, the Scheduler will develop strong relationships with advisors, edit and finalize correspondence, and serve as a liaison for important matters, all while demonstrating exceptional anticipation skills and a personal touch. Minimum qualifications include one year of experience performing administrative duties in support of agency projects or programs. Essential qualifications require at least 2 years of professional experience in calendar management and coordination of meetings. Desired attributes include experience working in state or local government, strong scheduling skills using Microsoft Outlook, ability to organize, coordinate, and manage complex details, strong communication and collaboration skills, confidence to ask questions for clarification before taking action, good judgment, common sense, discretion, and confidential matter management, decisiveness, sensitivity, credibility, political/current events-savvy, meticulous, energetic, owning and acknowledging errors without blame, and being creative in managing priorities, handling more than one task at a time, exercising distraction control.