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Commonwealth of Kentucky

Administrative Specialist

Commonwealth of Kentucky, Elizabethtown

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8/15/2025 (8:00 PM EDT)
25-04731
Administrative Specialist
Pay Grade12
Salary
$2,889.42 - $4,334.20 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Transportation Cabinet | Department of Highways
Location
634 E Dixie Highway
Elizabethtown, KY 42701 USA
Description
The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of ourcustomers. Our focus is on people: our customers, our employees, and our partners. We will continually improveboth the delivery of our products and services and the processes that support that delivery to provide a safe,efficient, environmentally sound, and fiscally responsible transportation system that delivers economicopportunity and enhances the quality of life in Kentucky.
By joining our District 4 Highways, District Administration as an Administrative Specialist in Hardin County,you'll have the opportunity to provide administrative support in the payroll section for 300 districtemployees.
Summary of Responsibilities:

  • Prepares and enters Payroll into Kentucky Human Resource Information System (KHRIS). Provides administrative support to supervisors and staff.
  • Serves as backup for entering data into Operations Management System (OMS).
  • Processes Delivery Orders (DO's), Payment Request Commodities (PRC's), General Accounting Expenditures (GAX) documents and Pro Card payments.
  • Scans and electronically maintains all invoices and payment documents, as well as payroll.
  • Provides coverage on switchboard. Answers phone calls, distributes messages, greets and directs visitors.
Ideal candidate will have experience in:
  • We seek individuals who are team players, self-motivated, strive for quality results, take pride in their accomplishments and have a desire to advance in their personal development.
  • The ideal candidate will possess a professional attitude, excellent communication skills and be very detail oriented. MS Office and prior payroll system, preferably SAP, experience is a plus.
  • Prior experience in payroll, timesheets, accounting and handling of incoming and outgoing mail.
  • Prior experience with customer service and/or public service is desirable.
Benefits and perks:
  • Comprehensive health with optional dental and vision insurance.
  • Retirement savings.
  • Professional development opportunities and ongoing trainings.
  • A collaborative and innovative work environment.
  • Employee wellness programs.
  • Generous holiday schedule and paid time off.
  • Rewarding career as a public servant.
Incumbents working in this job title primarily perform duties in an office setting.
If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the normand measurement of performance is essential, the Kentucky Transportation Cabinet is for you!
We invite you to apply for the opportunity to allow you to expand your learning potential while providing asteady paycheck and benefits.We look forward to reviewing your application!
Applicants must be currently authorized to work in the United States for any employer.
The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal governmentwith your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verifyonce you have accepted a job offer and completed the Form I-9.For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Dana King at or 270-766-5066.
An Equal Opportunity Employer M/F/D