Benesch
Division Administrative Assistant
Our Charlotte team is looking for a Division Administrative Assistant! This position will be accountable to the Division Manager. Projecting a professional attitude, appearance as well as excellent verbal communication skills and utilization of Microsoft Suite software is a must. The position is part-time (32 hours/week), but applicants seeking full-time employment will also be considered. This position will report to our Charlotte office 4 days a week. The Impact You Will Have: Prepare and assist with the preparation of correspondence, reports, and materials for publications and presentations Perform data entry and maintenance of client relations management database (Deltek VantagePoint) Coordinate and track potential client engagement, interaction, and follow up activities Set up and coordinate client-related activities, outings, meetings, and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, etc.) Plan and coordinate office events and internal meetings Attend internal and project meetings to support management or the project team as requested Coordinate and manage travel arrangements as required Manage pool vehicle inventory and schedule/coordinate service as needed Coordinate with and provide administrative support to Division, Regional, and corporate staff as requested Coordinate with staff to assist with project budgeting and invoicing activities Provide project support to Project Managers Accountable for organization of common space; tracking and ordering of office supplies, and overall support of office efforts/logistics What You Will Need: Experience working in the A/E/C or Professional Services Industries preferred Advanced skill and knowledge of Microsoft Office products (primarily Word, Excel, Outlook, Teams and SharePoint) Advanced writing, editing, proofreading, and review skills to create professional documents Aptitude to work independently as well as in a professional office environment Familiarity with Deltek Vision is preferred but not required Experience with NCDOT, CDOT and/or local governments is preferred but not required Prior experience with budgeting and invoicing preferred but candidates with excellent Microsoft Suite skills and eagerness/willingness to advance are encouraged to submit for this position Benesch is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants in all protected groups, including veterans and individuals with disabilities, or other status protected by federal, state, and local laws. Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment. If you are limited in your ability or are unable to access Benesch's Careers website due to a physical disability or other impairment, you may request a reasonable accommodation by emailing TalentAcquisition@benesch.com. This option is only available to those in need of an accommodation due to a disability or other impairment. Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Benesch employee without a recent, current, and fully executed agreement on file.
Our Charlotte team is looking for a Division Administrative Assistant! This position will be accountable to the Division Manager. Projecting a professional attitude, appearance as well as excellent verbal communication skills and utilization of Microsoft Suite software is a must. The position is part-time (32 hours/week), but applicants seeking full-time employment will also be considered. This position will report to our Charlotte office 4 days a week. The Impact You Will Have: Prepare and assist with the preparation of correspondence, reports, and materials for publications and presentations Perform data entry and maintenance of client relations management database (Deltek VantagePoint) Coordinate and track potential client engagement, interaction, and follow up activities Set up and coordinate client-related activities, outings, meetings, and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, etc.) Plan and coordinate office events and internal meetings Attend internal and project meetings to support management or the project team as requested Coordinate and manage travel arrangements as required Manage pool vehicle inventory and schedule/coordinate service as needed Coordinate with and provide administrative support to Division, Regional, and corporate staff as requested Coordinate with staff to assist with project budgeting and invoicing activities Provide project support to Project Managers Accountable for organization of common space; tracking and ordering of office supplies, and overall support of office efforts/logistics What You Will Need: Experience working in the A/E/C or Professional Services Industries preferred Advanced skill and knowledge of Microsoft Office products (primarily Word, Excel, Outlook, Teams and SharePoint) Advanced writing, editing, proofreading, and review skills to create professional documents Aptitude to work independently as well as in a professional office environment Familiarity with Deltek Vision is preferred but not required Experience with NCDOT, CDOT and/or local governments is preferred but not required Prior experience with budgeting and invoicing preferred but candidates with excellent Microsoft Suite skills and eagerness/willingness to advance are encouraged to submit for this position Benesch is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants in all protected groups, including veterans and individuals with disabilities, or other status protected by federal, state, and local laws. Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment. If you are limited in your ability or are unable to access Benesch's Careers website due to a physical disability or other impairment, you may request a reasonable accommodation by emailing TalentAcquisition@benesch.com. This option is only available to those in need of an accommodation due to a disability or other impairment. Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Benesch employee without a recent, current, and fully executed agreement on file.