Universities of Wisconsin
Administrative Assistant III
Universities of Wisconsin, River Falls, Wisconsin, United States, 54022
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Position Title: Administrative Assistant III
Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant III
Job Duties:
POSITION SUMMARY:
This position provides intensive support for planning, communications, events, and analysis to deepen relationships and engagement with stakeholders and supporters of the College of Arts and Sciences. This includes planning and assisting with events, assisting with the College's external messaging, interfacing with a variety of stakeholders, facilitating visits, and evaluating efforts to increase their efficacy.
RESPONSIBILITIES : Work closely with unit leaders and the dean's office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders (e.g., prospective students, alumni, donors, community members, industry partners) Plan and assist with events to engage these stakeholders effectively, fostering deeper attachment to, and investment in, our people and programs Regularly review the College's external messaging to ensure it is accurate, timely, and effective (e.g., web pages, brochures, flyers, digital monitors) Solicit feedback from key audiences/stakeholders to refine and improve the College's messaging and engagement efforts Liaise and coordinate with other units, including Admissions, Advancement, Foundation, and UMC Compile and maintain accurate lists of stakeholders contact information Develop and assist with outreach/messaging campaigns Greet, guide, and assist special guests, as needed Represent the College as needed, including welcoming and guiding visitors at events Supervise student workers as needed Assist the Guest Relations Coordinator and the Content and Messaging Coordinator in promoting events Provide supplemental support for the Central Coordinator, including assistance with reception, scheduling, mail distribution, and other faculty and staff support needs Work closely with unit leaders and the dean's office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders Plan and assist with arrangements (e.g. reservations, technology, catering, etc.) for College events which engage stakeholders (e.g. prospective students, alumni, donors, community), including assisting with processing of payments (e.g. reimbursements, invoices, etc., for supported events) Provide limited logistical and promotional/support for departmental events engaging internal audiences Ensure compliance with all relevant policies and protocols for supported campus visits, including minors Assist with event set-up as needed Coordinate with the Guest Contracts Coordinator and the Messaging and Content Coordinator to provide staff presence at events as needed and appropriate Create and/or post promotional content for the College's events to campus and external audiences, especially pertaining to events engaging external audiences
Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, and reviews work done by others Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Department:
College of Arts and Sciences
Compensation:
The pay rate is $20.40
Required Qualifications: Experience with planning events Outstanding organizational and time management skills Excellent customer service and interpersonal skills Comfort presenting and interacting with large groups Excellent writing skills and attention to detail Proficiency with Microsoft Office Ability to learn and use a variety of technologies effectively Willingness to work some evenings and weekends to assist with events outside of regular business hours
Preferred Qualifications: Experience with website management, social media, and/or content creation in a professional setting Experience with spreadsheets, mailing campaigns, and/or survey tools Experience with technologies that support event planning Experience working in an educational environment
How to Apply:
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: Resume Letter of interest specifying qualifications and experience (cover letter)
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before July 27, 2025.
The pay rate is $20.40 per hour
A six probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Contact Information:
Inquiries should be addressed to: Desiree Wiesen-Martin
Search Chair
desiree.wiesenmartin@uwrf.edu
Confidentiality of Applicant Materials
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF's Title IX Coordinator at
titleix@uwrf.edu ; the Department of Education's Office for Civil Rights; or both. For more information, please see
uwrf.edu/titleIX .
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at
https://www.uwrf.edu/Police/Annual-Security-Report.cfm
or call University Police at 715-425-3133 for a paper copy.
Reasonable Accommodations
UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact hr@uwrf.edu or 715-425-3518.
Academic Freedom & Freedom of Expression
The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression.
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Position Title: Administrative Assistant III
Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant III
Job Duties:
POSITION SUMMARY:
This position provides intensive support for planning, communications, events, and analysis to deepen relationships and engagement with stakeholders and supporters of the College of Arts and Sciences. This includes planning and assisting with events, assisting with the College's external messaging, interfacing with a variety of stakeholders, facilitating visits, and evaluating efforts to increase their efficacy.
RESPONSIBILITIES : Work closely with unit leaders and the dean's office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders (e.g., prospective students, alumni, donors, community members, industry partners) Plan and assist with events to engage these stakeholders effectively, fostering deeper attachment to, and investment in, our people and programs Regularly review the College's external messaging to ensure it is accurate, timely, and effective (e.g., web pages, brochures, flyers, digital monitors) Solicit feedback from key audiences/stakeholders to refine and improve the College's messaging and engagement efforts Liaise and coordinate with other units, including Admissions, Advancement, Foundation, and UMC Compile and maintain accurate lists of stakeholders contact information Develop and assist with outreach/messaging campaigns Greet, guide, and assist special guests, as needed Represent the College as needed, including welcoming and guiding visitors at events Supervise student workers as needed Assist the Guest Relations Coordinator and the Content and Messaging Coordinator in promoting events Provide supplemental support for the Central Coordinator, including assistance with reception, scheduling, mail distribution, and other faculty and staff support needs Work closely with unit leaders and the dean's office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders Plan and assist with arrangements (e.g. reservations, technology, catering, etc.) for College events which engage stakeholders (e.g. prospective students, alumni, donors, community), including assisting with processing of payments (e.g. reimbursements, invoices, etc., for supported events) Provide limited logistical and promotional/support for departmental events engaging internal audiences Ensure compliance with all relevant policies and protocols for supported campus visits, including minors Assist with event set-up as needed Coordinate with the Guest Contracts Coordinator and the Messaging and Content Coordinator to provide staff presence at events as needed and appropriate Create and/or post promotional content for the College's events to campus and external audiences, especially pertaining to events engaging external audiences
Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, and reviews work done by others Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Department:
College of Arts and Sciences
Compensation:
The pay rate is $20.40
Required Qualifications: Experience with planning events Outstanding organizational and time management skills Excellent customer service and interpersonal skills Comfort presenting and interacting with large groups Excellent writing skills and attention to detail Proficiency with Microsoft Office Ability to learn and use a variety of technologies effectively Willingness to work some evenings and weekends to assist with events outside of regular business hours
Preferred Qualifications: Experience with website management, social media, and/or content creation in a professional setting Experience with spreadsheets, mailing campaigns, and/or survey tools Experience with technologies that support event planning Experience working in an educational environment
How to Apply:
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: Resume Letter of interest specifying qualifications and experience (cover letter)
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before July 27, 2025.
The pay rate is $20.40 per hour
A six probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Contact Information:
Inquiries should be addressed to: Desiree Wiesen-Martin
Search Chair
desiree.wiesenmartin@uwrf.edu
Confidentiality of Applicant Materials
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF's Title IX Coordinator at
titleix@uwrf.edu ; the Department of Education's Office for Civil Rights; or both. For more information, please see
uwrf.edu/titleIX .
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at
https://www.uwrf.edu/Police/Annual-Security-Report.cfm
or call University Police at 715-425-3133 for a paper copy.
Reasonable Accommodations
UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact hr@uwrf.edu or 715-425-3518.
Academic Freedom & Freedom of Expression
The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression.
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.